Office Assistant/Receptionist - Full Time

Shopko Optical; Wadena (MN); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Competitive Wages

401K with Match

Vacation Pay/Personal Day

Sick Pay for Hourly Teammates

Employee Assistance Program

On the Job Training & Certification

Job summary

Shopko Optical in Minnesota is seeking a friendly Front Desk/Customer Service Associate to greet patients, answer phones, book appointments, and manage patient records with care and accuracy. You will support the optical center team, process transactions at the POS, assist with billing and filing, and help maintain a welcoming, organized practice environment.

Some evening or weekend hours may be required. Training will be provided on the job, and teamwork is essential to deliver excellent

Qualifications

• High School Diploma or equivalent required.
• Office experience preferred.
• Basic computer skills required.
• Ability to handle multiple customer interactions/phone calls simultaneously.
• Excellent organizational and detail-oriented skills.
• Strong interpersonal relationships and cross-functional collaboration.

Responsibilities

• Greet patients and customers.
• Answer the telephone professionally.
• Book appointments accurately.
• Process transactions in optical billing and POS systems.
• Process medical billing information.
• Organize and file patient and customer records.

Skills

High school diploma

Office experience

Basic computer skills

Multi-tasking

Organization

Attention to detail

Interpersonal skills

Education

High School Diploma or equivalent

Tools

POS systems

Billing systems

Job description

Provide support to the Optical center team. Greet patients as they enter the center, answer the telephone, book appointments, manage patient files, and support all other aspects that do not influence a patient’s vision.

Taking Care of our Teams who Take Care of our Patients

• Competitive Wages
• 401K with Match
• Vacation Pay/Personal Day
• Sick Pay for Hourly Teammates
• Employee Assistance Program
• On the Job Training & Certification

DUTIES AND RESPONSIBILITIES:

CUSTOMER SERVICE

• Greet patients and customers
• Answer the telephone in a professional manner
• Book appointments accurately
• Other duties as assigned

OPERATIONAL STANDARDS

• Process transactions in the optical billing and point of sale systems
• Process medical billing information
• Organize and file patient and customer records

MINIMUM KNOWLEDGE, EXPERIENCE & SKILLS REQUIREMENTS:

• High School Diploma or equivalent
• Previous experience in an office is preferred
• Basic computer skills
• Able to handle multiple customer interactions/phone calls at a time
• Excellent organizational skills
• Able to work cross-functionally with excellent attention to detail and follow through
• Solid interpersonal relationship skills

ESSENTIAL FUNCTIONS & WORK REQUIREMENTS:

• Ability to effectively communicate at all levels within the organization through written and two-way verbal communication
• Able to read and write at a high school graduate level
• Able to sit or stand for extended periods of time
• Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.)
• Ability to lift 10 to 20 pounds
• Ability to see (Near, Distance, Color, and Depth Perception)
• Manual and finger dexterity, as well as hand/arm steadiness
• Ability to grip and hold items
• Good eye and hand coordination
• Able to operate a cash register, various optical equipment and tools
• Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines
• Able to travel independently to support Company objectives and personal development

These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.