OFFICE ASSISTANT-Part Time (ESL)

Essex County College; Newark (NJ); On-site; USD 31,000; Part time

Job summary

An established educational institution is seeking a dedicated Office Assistant to enhance student services and manage office tasks. This part-time role focuses on supporting ESL programs and coordinating student-related activities. The ideal candidate will have strong organizational and communication skills, along with proficiency in Microsoft Office. Join a dynamic team where you can make a meaningful impact on students' educational journeys while enjoying a flexible work environment.

Qualifications

• Experience in administrative roles, preferably in higher education.
• Strong organizational and communication skills are essential.

Responsibilities

• Manage routine office tasks and serve as the primary contact for students.
• Provide administrative support to the Assistant Director of ESL Programs.

Skills

Organizational Skills

Communication Skills

Proficiency in Microsoft Office

Bilingual (Spanish or French)

Education

High School Diploma

Associate's Degree

Job description

Join to apply for the OFFICE ASSISTANT-Part Time (ESL) role at Essex County College

4 weeks ago Be among the first 25 applicants

Join to apply for the OFFICE ASSISTANT-Part Time (ESL) role at Essex County College

Position Title OFFICE ASSISTANT-Part Time (ESL) Reports To Assistant Director of the Extension Centers and ESL Programs

Functions And Responsibilities

Job Summary

We are seeking a dedicated and organized Office Assistant to join our team at Essex County College. This part-time position focuses on providing exceptional student services and managing routine office tasks. The successful candidate will play a key role in supporting the ESL program, TEAS Preparation courses, and college-level courses in Spanish offered at the FOCUS Extension Center.

Supervisory Role Duties & Responsibilities

• Manage routine office tasks, including data entry, answering phone, and maintaining a welcoming office environment.
• Serve the frontline of our office, as the primary point of contact for students, faculty, and visitors, offering assistance and information.
• Provide administrative support to the Assistant Director of the Extension Centers and ESL Programs.
• Assist in organizing events, workshops, examination, registration and other student-related activities.
• Assist in coordinating ESL classes, TEAS Preparation, ensuring smooth operation.
• Prepare and distribute relevant communications, such as announcements and program updates. • Collaborate with various departments to enhance student services and support initiatives.
• Other duties as assigned.
  
  

Physical Requirements

The physical demands described here are representative of those that must be

met by an employee to successfully perform the essential responsibilities and

functions of the job and are not meant to be all inclusive. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall:

• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk/move from place to place for required periods of
  
  

time.

• Move between buildings.
• Speak and hear, communicate using telephone and/or walkie talkie.
• Use close vision, color vision, peripheral vision and depth perception
  
  

along with the ability to focus vision.

• Communicate effectively in English, using proper grammar and
  
  

vocabulary.

• Reach with hands and arms and use hands and fingers to handle
  
  

objects and operate tools, including but not limited to, computers,

keyboards, telephones, calculators, and controls.

• Bend, twist, climb, push, pull, and lift.
  
  

Additional Requirements

This is a part-time position, and flexibility is essential to accommodate the dynamic needs of the community college environment. The successful candidate will work closely with students, faculty, and staff to contribute to the overall success of our ESL and language programs.

Minimum Qualifications

Minimum Experience (number of years), Knowledge and/or Abilities

• Experience: Previous experience in administrative roles, preferably within a higher education or community college setting.
• Education: A high school diploma or equivalent is required. Some college coursework or an associate degree is preferred.
• Skills: Strong organizational and communication skills. Proficiency in Microsoft Office suite. Ability to handle multiple tasks and prioritize effectively.
• Bilingual Spanish or French (Must speak English).
  
  

Minimum Education Requirements High School Diploma Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

Preferred Qualifications

Experience (number of years), Knowledge and/or Abilities Education Requirements Associate's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

Posting Details

Posting Information

Open Date 09/30/2024 Open Until Filled No Close Date 06/30/2025 Special Instructions Summary Equal Employment Opportunity Statement

Essex County College is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

Referrals increase your chances of interviewing at Essex County College by 2x

Sign in to set job alerts for “Office Assistant” roles.

Newark, NJ $30,394.00-$30,394.00 1 month ago

New York City Metropolitan Area 4 weeks ago

New York City Metropolitan Area $44,000.00-$73,000.00 2 weeks ago

Newark, NJ $40,000.00-$46,000.00 2 years ago

New York, NY $80,000.00-$100,000.00 3 weeks ago

Administrative Assistant, Office of the CEO

Executive Assistant, Wholesale & Licensing

Newark, NJ $37,910.60-$37,910.60 1 week ago

New York, NY $110,000.00-$130,000.00 3 months ago

New York, NY $60,000.00-$100,000.00 5 days ago

New York City Metropolitan Area 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.