Office Assistant (Part-time: 8 hours p/week onsite)

Lindblad Expeditions, LLC; New York (NY); On-site; USD 10,000 - 60,000; Part time

Job summary

An established industry player in expedition travel is seeking a dedicated Office Assistant to provide crucial administrative support in their New York office. This part-time role involves managing correspondence, maintaining office supplies, and coordinating with remote offices. Candidates should possess strong organizational skills and be proficient in Microsoft Office applications. Join a dynamic team committed to delivering exceptional experiences to guests exploring the world's most pristine locations.

Benefits

Travel benefits for employees and family

Health insurance (Medical, Dental, Vision)

401(k) plan with employer match

Paid Holidays

Vacation days

Parental Leave

Sick/personal days

Pet Insurance discount

Qualifications

• 1+ years of experience in an office environment.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Sort and distribute incoming mail and documents.
• Maintain office supplies and coordinate repairs.
• Update Salesforce and manage guest communications.

Skills

Microsoft Office (Word, Excel)

Organizational Skills

Communication Skills

Education

High School Diploma or GED

Job description

WHO WE ARE

Lindblad Expeditions is a true pioneer in Expedition Travel. From taking the first citizen explorers to Antarctica in 1966, opening the Galapagos and Easter Island to tourism in 1967, leading the first tourist expedition through the Northwest Passage in 1984, and launching our innovative partnership with National Geographic in 2004, we're now taking almost 30,000 guests a year to some of the world’s most remote and pristine locations on our fleet of 21 ships, and are committed to ensuring our guests experience the “Exhilaration of Discovery”.

ROLE OVERVIEW

The Office Assistant provides essential administrative support to the New York office, while also offering remote assistance to the Seattle and Orlando offices as needed.

This part-time role requires someone to work onsite in our New York office for the full 8 hours each week, which can occur in one 8-hour shift or in two, 4-hour shifts.

ESSENTIAL DUTIES

• Sort and distribute incoming mail, including forwarding checks to the Accounting Department.
• Scan and forward guest letters to the Guest Communications Department.
• Review and route incoming mail for medical forms, group reservations, HR documents and other relevant materials to appropriate departments.
• Code and process invoices as needed.
• Update Salesforce to log and remove returned brochures from the mailing list.
• Maintain office supplies, including ordering coffee, milk and other necessities; clean and maintain the coffee machine.
• Schedule maintenance and repairs for office equipment and facilities.
• Coordinate and communicate with Seattle and Orlando offices regarding support needs.

QUALIFICATIONS

• High school diploma or general education degree (GED).
• 1+ years of experience using Microsoft Office apps including Word and Excel.
• 1+ years of experience working in an office environment.
• Strong organizational skills and keen attention to detail.
• Ability to manage multiple tasks and meet deadlines under pressure.
• Ability to communicate effectively and professionally--both verbally and in writing.
• Ability to work both independently as well as with others in a team environment.
• Must be willing to work onsite 8 hours

$18 - $20 an hour

OUR BENEFITS

• Travel benefits for employees and their family

• Health insurance including Medical, Dental, Vision

• 401(k) plan with employer match

• Long-Term Disability, Life & AD&D Insurance

• Flexible Spending Account (FSA) to be used for out-of-pocket medical and dependent care

• Pre-Tax Commuter Benefit

• 7-8 Paid Holidays

• 2-3 Floating Holiday Options (pro-rated per start date)

• Up to 15 days of vacation (pro-rated per anniversary year)

• Parental Leave

• Sick/personal days per city & state ordinance

• Pet Insurance discount

COMMUNICATION SKILLS

Using the English language, this person must have the ability to read, write, and comprehend policies, legal guidelines, correspondence, and memos. Must also possess the ability to effectively communicate--both in writing and orally--with a professional demeanor.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee will also be required to write and type. The employee is occasionally required to stand, walk, and reach with hands and arms.

COMPENSATION STATEMENT

Lindblad Expeditions determines the pay for positions using local, national, and industry-specific survey data. We evaluate external equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined for a candidate's region/town/cost of living.

For new hires, we strive to make competitive offers allowing the new employee room for future growth. Salaries will be based on the applicant’s location, level of experience, education, and specialized knowledge and skills. An employee/candidate with a stronger skill set will receive higher pay.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

At Lindblad Expeditions, we simply could not do our work without the diverse kaleidoscope of humanity that creates and delivers our remarkable offerings across the planet. As a Company that respects and celebrates the inherent diversity in the places we explore, we recognize the need to mirror that same diversity and all the interconnected perspectives within our organization. We are committed to building a community of different genders, races, ages, sexual orientations, chosen identities, and countries of origin where every person brings their whole self to work and whose skills, talents, and abilities are valued. We believe we can explore further and in a more meaningful way by actively creating a more diverse and inclusive organization where everyone feels they belong.

Lindblad Expeditions is an equal opportunity employer. Individuals seeking employment at Lindblad Expeditions are considered without regard to race, sex, color, religion, national origin, age, disability, genetics, marital status, pregnancy, unemployment status, sexual orientation, citizenship status, or veteran status.