OFFICE ASSISTANT Job Details | State of Illinois

Hispanic Alliance for Career Enhancement; Springfield (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a detail-oriented individual to join their Children's Accounts Unit as Clerical Support. This role involves a variety of specialized clerical tasks, including maintaining filing systems, updating databases, and managing incoming correspondence. It offers a great opportunity for someone organized and professional to support vital operations that positively impact the lives of children and families in Illinois. With competitive compensation and excellent benefits, this position is perfect for those eager to make a difference.

Benefits

Competitive Compensation

Excellent Benefits

Pension Program

Qualifications

• 1 year of related office experience required.
• Detail-oriented with strong communication skills.

Responsibilities

• Provide clerical support for the Children's Accounts Unit.
• Maintain filing system and manage incoming mail.

Skills

Organizational Skills

Communication Skills

Clerical Support

Education

High School Diploma

Tools

Computer Software

Job description

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Children's Accounts Unit Clerical Support. Under general supervision, this position will perform a variety of complex, specialized clerical support services requiring familiarity with computer equipment and software utilized by the unit to determine case location and status. The position will maintain the Children's Accounts Unit filing system and retrieve and analyze various computer screens to ascertain the active or inactive status of files. This position will also receive, sort, open, and distribute incoming mail and provide phone coverage. This role offers a great opportunity for someone who is detail-oriented and interested in supporting the Department's operations. DCFS provides a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate will have excellent organizational skills and strong communication skills. Join our team to make a positive difference in the lives of Illinois children and families.

Essential Functions

1. Serves as Children's Accounts Unit Clerical Support.
2. Prepares file inserts, file folder labels, and records retention documents daily.
3. Updates the Children's Accounts Unit database weekly regarding new files for pending applications.
4. Determines which files to archive quarterly, based on records retention schedules and case inactivation dates.
5. Performs other duties as required or assigned within scope.

Minimum Qualifications

1. High school diploma or equivalent.
2. At least 1 year of related office experience.

Conditions of Employment

1. Ability to pass a background check.
2. All employment conditions listed are incorporated and related to the job duties.

Work Details

Hours: Monday - Friday, 8:30 am - 5:00 pm

Location: 726 S College St, Springfield, IL 62704

Application Instructions

Use the "Apply" button on the top or bottom of this posting to start your application. Sign in or create an account as needed. For questions, contact Fisayo Oyadeyi at [e-mail] or call [phone]. Please check your email (including spam/junk folders) for application communications.