Office Assistant IV -Grant Funded

Bexar County; United States; On-site; USD 30,000 - 35,000; Full time

Job summary

Bexar County Public Defender’s Office is seeking an Office Assistant IV - Grant Funded to perform complex secretarial and clerical duties in support of the Immigration Department. Under supervision, you will assist with reports, maintain computerized files, and support attorneys and grant reporting requirements.

The role requires strong data handling, budgeting assistance, and coordination with county staff.

Qualifications

• Graduation from High School or GED and four (4) years administrative experience in an office environment; or equivalent combination of education and experience.
• Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures.
• Skill in performing basic mathematical calculations and operating a PC, typewriter and basic office equipment.
• Skill in using Microsoft Word, Excel and PowerPoint, and job-related software programs.

Responsibilities

• Directly assists with providing department services to other County employees and the public.
• Assists with special projects using independent decision-making and judgment.
• Maintains statistics and develops complex reports.
• Assists with budget preparation and other related accounting functions.
• Responds to general and complex questions and complaints regarding department or work.
• May perform general administrative/clerical tasks such as copying, answering telephones and updating/maintaining files.
• Directly assists with providing assistance to attorneys in immigration department.
• Creates files, downloads discovery, closes out cases, maintains data on caseloads, noncitizens, case outcomes.
• Sends emails to non-citizen’s attorney notice that their client was assessed as a non-citizen and resource list.
• May open and distribute mail.
• Performs related duties as required.

Skills

Data entry

Microsoft Word

Excel

PowerPoint

Communication

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Job description

Job Title

Office Assistant IV - Grant Funded

Pay Rate

Min to Mid Range $21.79 - $25.61

Time Type

Full time

Summary

This position is responsible for complex secretarial and clerical duties to support the Immigration Department of the Bexar County Public Defender’s Office. Under general supervision, is responsible for complex secretarial or clerical duties; prepares complex reports; maintains computerized files; assists with Immigration Department of the Bexar County Public Defender’s Office. Through this Department the Bexar County Public Defender’s Office provides legal representation to indigent arrested persons who are not a United States citizen. The successful candidate will support attorneys in Department in addition to assisting in the reporting requirements in support of the grant, which funds this program.

Description

Duties and Responsibilities:

• Directly assists with providing department services to other County employees and the public
• Assists with special projects using independent decision-making and judgment
• Maintains statistics and develops complex reports
• Assists with budget preparation and other related accounting functions
• Responds to general and complex questions and complaints regarding department or work
• May perform general administrative/clerical tasks such as copying, answering telephones and updating/ maintaining files
• Directly assists with providing assistance to attorneys in immigration department.
• Creates files, downloads discovery, closes out cases, maintains data on caseloads, noncitizens, case outcomes
• Sends emails to non-citizen’s attorney notice that their client was assessed as a non-citizen and resource list
• May open and distribute mail
• Performs related duties as required

Minimum Qualifications

• Graduation from High School or a General Education development (GED) certificate, and four (4) years administrative experience in an office environment; or equivalent combination of education and experience
• Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures
• Skill in performing basic mathematical calculations; skill in operating a personal computer, typewriter and basic office equipment
• Skill in using Microsoft Word, Excel and PowerPoint, and job-related software programs
• Ability to accurately enter data and file information; ability to communicate effectively verbally and in writing; ability to work independently; ability to establish and maintain effective working relationships with co-workers, County employees, and the public
• Knowledge of trial proceedings.
• Must secure and maintain a favorable background investigation and clearance
• Must secure and maintain a pre-employment physical and a pre-employment drug screen test
• May be required to work more than 40 hours during the workweek

Preferred Qualifications

• Ability to communicate in English and Spanish.

Working Environment and Physical Demands

• Constantly working in indoor conditions
• Occasionally moves items weighing up to 15 pounds
• Occasionally moves about the office
• Frequently communicates with others; must be able to exchange accurate information
• Constantly operates a computer and other office productivity machinery
• Positions self to perform essential functions
• Must be able to remain in a stationary position

Employee Benefits

As Bexar County, employees are given a competitive salary, retirement, and benefits. Many employee benefits are available to an employee’s spouse/plus one qualifying adult and dependent child(ren). Employee benefits are strategically designed to support an employee and family, work/life balance. Employee Benefits | Bexar County, TX - Official Website

Equal Opportunity Employer

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity. We are committed to providing equal opportunity for protected veterans and individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employer Culture

Are you looking to join a team that values respect, integrity, teamwork, accountability, and excellence? Become one of our 5,000+ public servants committed to building a better community through quality services. With nearly 5,000 employees from diverse backgrounds and disciplines, Bexar County offers a wide range of opportunities. Our 18 locations and campuses throughout the county jurisdiction are testament to our expansive reach. As public servants, Bexar County employees are dedicated to enhancing our community through exceptional service. Join us and become part of an organization that values accountability, professionalism, and innovation, all while striving for excellence in service. At Bexar County, we are committed to fostering a positive work environment that emphasizes reciprocity, professional growth, and a healthy work/life balance. This mutual commitment is evident in the strong bonds we maintain with our employees, even into their retirement.