Office Assistant III

Fresno Superior Court; Fresno (CA); On-site; USD 41,000 - 49,000; Full time

Job summary

Fresno Superior Court is seeking an Office Assistant I/II to perform a wide range of clerical duties in support of court operations. You will prepare case records, retrieve documents from case management systems, and assist the public, attorneys, and court staff in person or by phone, explaining procedures and fees.

The role requires typing 35 wpm with a current typing certificate and a high school diploma. Employment includes duties such as payments processing, filing, data entry, and scanning.

Qualifications

• Typing certificate from an authorized agency dated within one year of closing date.
• 6 months of clerical experience or relevant experience.
• Ability to interact with the public, attorneys, and court staff.

Responsibilities

• Perform a wide variety of clerical duties in support of court operations.
• Prepare and maintain case records; access databases and case management systems.
• Assist the public and court staff in person or by phone; explain court procedures and fees.
• Process payments and balance a cash drawer.
• File, type, data entry, and distribute legal documents.

Skills

Typing 35 wpm

Customer service

Bilingual

Education

High School diploma or GED

Job description

Description

Applicants who meet the minimum qualifications will be invited to participate in recruitment testing to be placed on the eligibility list.

A VALID TYPING CERTIFICATE WITHIN THE LAST 12 MONTHS IS REQUIRED

Valid Typing Certificates Must Include

5 minute test time 35 net words per minute or higher Name/location of test administrator Dated within 12-months of the job closing date.

Approved online and in-person typing certificate locations

https://ugc.production.linktr.ee/a7da38a7-6641-47f0-b835-d9370a7fd5dd_Typing-Certificate-Locations-FSC-5-28-24.pdf

Recruitment Activities

Data Entry Exam: Tuesday, October 27, 2026 and/or Wednesday 28, 2026

Selection Interview: Wednesday, November 4, 2026 and/or Thursday, November 5, 2026.

Professional References Only

Applicants will need to provide references at any stage of the hiring process. Please be prepared to supply professional references only (e.g., supervisors, managers, or colleagues in a professional setting). Personal references will not be accepted.

All application materials must be included to be considered for review, a resume and valid typing certificate. Incomplete application packets will not be accepted. A resume will not be considered in lieu of a completed application.

Hourly

$19.50 $20.48 $21.51 $22.59 $23.72

Bi-Weekly

$1,560 $1,638 $1,721 $1,807 $1,898

Monthly

$3,380 $3,550 $3,728 $3,916 $4,112

Annually

$40,560 $42,598 $44,741 $46,987 $49,338

DEFINITION

Under immediate supervision, performs a wide variety of clerical and related duties in support of court operations.

DISTINGUISHING CHARACTERISTICS

Within this framework, Office Assistants perform a wide variety of clerical tasks. This includes preparing, retrieving, maintaining and delivering files and documents; obtaining information from and providing information to the public, attorneys, court staff, and other agencies; operating office equipment; answering telephones; and completing other routine clerical duties as assigned. Office Assistants differ from Judicial Assistants in that Office Assistants perform routine clerical duties requiring only limited knowledge of court procedures and operations.

The Office Assistant II is the entry level classification in this series. Incumbents perform routine clerical tasks, and are subject to close supervision and review of their work. The Office Assistant III is the experienced level classification in the series. Incumbents perform complex and technical duties due to their knowledge and experience, and are subject to minimal supervision and review of their work.

Typical Tasks

• Receives sorts, prepares, examines and processes legal documents for accuracy conformity, jurisdiction, and/or validity; certifies, issues, or files documents, which occurs in the clerk's office;
• Prepares and maintains case records and; accesses databases and court case management systems to retrieve information;
• Under the direct supervision prepares and issues legal orders, including but not limited to, warrants, writs, orders, petitions, subpoenas, abstracts and other official documents on behalf of the court; recalls warrants, prepares judgments and dismissals; copies, seals, scan and destroy cases, in accordance with established codes and court procedures;
• Assists the public, attorneys, justice partners, and court staff in person and/or by phone; provides procedural and other information regarding status of legal cases and case histories; answers inquiries and explains court and legal filing procedures, processes, forms, fees, and basic rules of court;
• Accepts payment for fines and fees; issues receipts; processes payments in computer system and balances a cash drawer;
• Performs clerical duties such as filing, typing, data entry, copying, scanning, assembling and distributing legal documents;
• Operates telephone systems including screening, transferring or referring calls; operates other office equipment, including but not limited to, copiers, scanners, fax machines, computers and microfiche readers;
• Sends and retrieves physical files from various court locations; boxes files; conducts file searches;
• Pulls and delivers court cases and documents as requested; certifies and exemplifies copies of requested records; accesses databases and court case management systems to update and retrieve information;
• Perform a variety of duties for personal development and/or to provide coverage where operationally needed;
• Processes incoming case correspondence; notifies parties of orders and requests of the Court; updates case management system;
• Punctual and regular attendance;
• Performs other duties as assigned.

Minimum Qualifications

• Graduation from High School or G.E.D equivalent.
• 6 months of full-time paid increasingly responsible clerical experience, or relevant experience.
• Any combination of relevant experience and/or education that would demonstrate that the individual possess the necessary knowledge, skills and abilities, as determined by the Court Executive Officer.
• Type at a rate of 35wpm and posses a typing certificate. The typing certificate must be from an authorized agency and must be dated within one calendar year to the closing date of the position.

Desired Qualifications

• At least six months customer service experience in a fast paced environment;
• Bilingual;
• Legal knowledge/background;
• Cash handling experience.

License

A valid California class C driver's license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Background Investigations

Court employees shall be subject to a modified background investigation and fingerprinting. Convictions, depending on the type, number and date, may be disqualifying. False statements or omission of facts regarding background, employment, or education history may result in disqualification or dismissal.

REQUEST FOR REASONABLE ACCOMODATIONS

The Superior Court of California, County of Fresno is an equal opportunity employer and is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Department at [phone] or via email at [e-mail] . Individuals with hearing and/or speech impairments may also contact Human Resources for this position through the use of the California Relay Service by dialing 711.