Office Assistant II - Miamisburg - Wound Center - FT/First Shift

Kettering Medical Center; Miamisburg (OH); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading medical center in Miamisburg is seeking an Office Assistant to support administrative functions. The ideal candidate will manage schedules, handle calls, and assist with project management duties, contributing to the smooth operation of the office. Experience in a clerical role and proficiency in Microsoft Office Suite are essential for success in this position.

Qualifications

• 3 years of clerical experience required.
• Ability to oversee leadership calendars.
• Familiarity with project management tasks and tools.

Responsibilities

• Provide clerical and project management support to the office.
• Manage and coordinate leadership calendars.
• Answer phones and greet visitors.

Skills

Intermediate computer skills

Project management

Typing (60 WPM)

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Kettering Health is a not-for-profit system of 13 medical centers and more than 120 outpatient facilities serving southwest Ohio. We are committed to transforming the health care experience with high-quality care for every stage of life. Our service-oriented mission is in action every day, whether it’s by providing care in our facilities, training the next generation of health care professionals, or serving others through international outreach.

Kettering Health Miamisburg

+ Serving the residents of Warren, Butler, and Southern Montgomery counties for over 40 years.

+ Kettering Health Miamisburg, formerly Sycamore Medical Center, is a full-service hospital located minutes west of the Dayton Mall on Miamisburg-Centerville Road off I-75 in Miamisburg, Ohio.

+ The cornerstone services for KH Miamisburg have been Bariatric surgeries and Orthopedic care.

+ Expanded services include emergency care, sleep center, mammography, breast MRI, cardiac catheterization lab, wound center and DEXA scanning.

+ 142 bed facility

+ Awarded with 100 Top Hospital by IBM Watson Health for the 10th time in 2019.

+ In 2020, KH Miamisburg received an “A” from the Leapfrog Group, a national patient safety watchdog, ranking among the safest hospitals in the United States.

+ Accredited by the American College of Emergency Physicians as a Level 3 Geriatric Emergency Department.

+ KH Miamisburg received several awards from Healthgrades:

+ Outstanding Patient Experience Award (2017-2019)

+ America’s 100 Best Hospitals for Prostate Surgery Award (2020)

+ Joint Replacement Excellence Award (2020)

Job Summary

+ The Office Assistant provides reception, clerical and project management support to the office, answering phones, filing, managing schedules, greeting customers, preparing documents and tracking project performance and timelines. This individual takes care of office support functions; coordinating work assignments for leaders as needed, reviews work for accuracy, Coordinates, and organizes. Performs other duties as assigned.

Essential Functions

+ Managing and coordinating leadership calendars

+ Overseeing Executive Giving Society program. Including creating solicitation lists, scheduling meetings, tracking progress, and creating reports

+ Coordination of Gift Planning Continuing Education webinar series and annual meeting

+ Answering phones, greeting visitors

+ Serves in a leadership capacity on Employee Engagement Committee

+ Coordinate project management spreadshets and reports

Job Requirements

+ High School diploma or equivalent

+ 3 years clerical experience

+ Able to type 60 WPM

+ Intermediate computer skills

+ Knowledge and understanding of Microsoft office suite

+ Project management

+ Proficient in Microsoft Work, Excel and PowerPoint

+ Ability to oversee leadership calendars

Requisition Number: 2023-44237

Shift: First Shift

Name: 482120 - Wound Center

External Company URL: http://www.ketteringhealth.org/

Street: 4000 Miamisburg-Centerville Rd

FTE: 72 Hours Per Pay Period/FTE 0.90