Office Assistant II – Data Entry & Admin Support

NYS Office for People With Developmental Disabilities; Wassaic (NY); On-site; USD 47,000 - 58,000; Full time

Benefits offered by this job

13 paid holidays

Paid vacation leave

Paid sick leave

Job summary

The NYS Office for People With Developmental Disabilities is seeking an Office Assistant 2 to provide clerical support, manage data entry, mail, and inventory, and assist with routine documentation. You will handle phones and computer systems, prepare reports, and maintain records in a state agency setting.

Responsibilities include processing documents, coding and filing, distributing mail, and assisting customers and staff with professional, timely information.

Qualifications

• One year clerical experience.
• Ability to communicate professionally in writing and speech.
• Proficiency in Microsoft Word and Excel preferred.

Responsibilities

• Provide general office support.
• Answer questions for and provide information to various parties regarding agency activities, transactions and procedures.
• Operate telephones and computers, and keep records of communications.
• Answer phones, develop and complete forms, assist customers, create or assist in the preparation of reports, charts, and other related activities.
• Maintain, update and correct records and files.
• Receive, screen and review various documents and/or forms.
• Establish new files by coding and numbering forms, creating folders and compiling relevant material.
• Sort and distribute mail, email or other forms of correspondence or communication.
• Maintain various listings for mail service purposes.
• Other related duties.

Skills

Data entry

Office administration

Communication skills

MS Word

Excel

Tools

Asset Works

Times

Microsoft Word

Excel

Job description

The NYS Office for People With Developmental Disabilities is seeking an Office Assistant 2 to provide clerical support, manage data entry, mail, and inventory, and assist with routine documentation. You will handle phones and computer systems, prepare reports, and maintain records in a state agency setting.

Responsibilities include processing documents, coding and filing, distributing mail, and assisting customers and staff with professional, timely information.