Office Assistant II - Centerville - Neurorehab & Balance Center - PRN/Days

Kettering Medical Center; Centerville (OH); On-site; USD 30,000 - 45,000; Full time

Job summary

Kettering Health is seeking an Office Assistant to provide crucial reception and project support at their Centerville location. The ideal candidate will have strong clerical and customer service skills, with experience in managing schedules and performing administrative duties essential for operational efficiency. This role is vital in supporting leadership functions and enhancing patient engagement during service delivery.

Qualifications

• 3 years clerical experience is preferred.
• Ability to type 60 WPM and oversee leadership calendars.
• Strong customer service skills required.

Responsibilities

• Provide reception, clerical, and project management support.
• Manage leadership calendars and coordinate project management spreadsheets.
• Answer phones and greet visitors at the office.

Skills

Customer Service

Project Management

Clerical Skills

Microsoft Office Suite

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Kettering Health is a not-for-profit system of 13 medical centers and more than 120 outpatient facilities serving southwest Ohio. We are committed to transforming the health care experience with high-quality care for every stage of life. Our service-oriented mission is in action every day, whether it’s by providing care in our facilities, training the next generation of health care professionals, or serving others through international outreach.

Job Summary

+ The Office Assistant provides reception, clerical and project management support to the office, answering phones, filing, managing schedules, greeting customers, preparing documents and tracking project performance and timelines. This individual takes care of office support functions; coordinating work assignments for leaders as needed, reviews work for accuracy, Coordinates, and organizes. Performs other duties as assigned.

Essential Functions

+ Managing and coordinating leadership calendars

+ Overseeing Executive Giving Society program. Including creating solicitation lists, scheduling meetings, tracking progress, and creating reports

+ Coordination of Gift Planning Continuing Education webinar series and annual meeting

+ Answering phones, greeting visitors

+ Serves in a leadership capacity on Employee Engagement Committee

+ Coordinate project management spreadshets and reports

Job Requirements

+ High School diploma or equivalent

+ 3 years clerical experience

+ Able to type 60 WPM

+ Intermediate computer skills

+ Knowledge and understanding of Microsoft office suite

+ Project management

+ Proficient in Microsoft Work, Excel and PowerPoint

+ Ability to oversee leadership calendars

Resource Office Assistant II

+ Coverage across all Region 2 outpatient therapy locations

+ Outpatient Therapy experience preferred

+ Strong customer service skills required

Requisition Number: 2023-45236

Shift: First Shift

Name: 444010 - NEUROREHAB & BALANCE CTR

External Company URL: http://www.ketteringhealth.org/

Street: 7677 Yankee Street

FTE: 00 Hours Per Pay Period/FTE 0.0 (Resource)