Office Assistant I/II

El Dorado County; Apex (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

El Dorado County is recruiting for Office Assistant I/II to perform limited office support, including reception, data entry, records maintenance, and document preparation. The role supports assigned departments and may involve responding to inquiries from staff and the public.

The ideal candidate will be detail-oriented, organized, and capable of handling multiple tasks with professionalism. Applicants should review the job description and qualifications to determine suitability for Office

Qualifications

• High school graduation or equivalent.
• For Office Assistant II, one year of general clerical or office assistant experience at a level equivalent to Office Assistant I.

Responsibilities

• Provide basic office support such as word processing, data entry, filing, and reception.
• Assist with scheduling, record keeping, and customer service for staff and the public.
• Maintain and organize files, forms, and routine documents using standard office software.

Education

Office Assistant I (High school graduate)

Office Assistant II (High school graduate + 1 year clerical experience)

Job description

THIS RECRUITMENT WILL CLOSE ON 11/12/2026 OR WHEN FIFTY (50) APPLICIATIONS ARE RECEIVED

THE COUNTY OF EL DORADO

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected, and valued. The dedicated efforts taken by the Board of Supervisors continue to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.

HEALTH AND HUMAN SERVICS AGENCY

Health And Human Services Agency is committed to transforming lives and improving futures for the citizens of El Dorado County. Their programs and services include Behavioral Health, Public Health, Community and Social Services. Their over 600 employees are dedicated to enhancing and enriching the lives of those in their communities.

THE OPPORTUNITY

Office Assistants will have the chance to provide a limited spectrum of office support activities to an assigned department, which may include word processing, data entry and organization, reprographics, telephone, and counter reception, scheduling, updating websites, maintaining records, and filing; create routine forms, memoranda, correspondence, and/or reports; perform the routine operation of equipment and provide information and assistance to staff and the general public.

The selected candidate will have the opportunity to:

• Gather information from a variety of sources for the completion and processing of forms, records, applications, etc.; contact individuals to obtain additional information.
• Serve as a receptionist; receive and screen visitors, and check them in for appointments; receive and screen telephone calls, and take messages; provide factual information regarding County, department, or division activities.
• Maintain records, and process various forms, applications, permits, or other documents specific to the department or division unit.
• Type correspondence, reports, forms, and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated recordings, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions.
• Proofread and check typed and other material for accuracy, completeness, compliance with departmental policies; and correct English usage, including grammar, punctuation, and spelling.
• Enter, edit, and retrieve data, and prepare periodic or special reports from an on-line or personal computer system following established formats and menus; may create report formats using programmed software to meet individual needs.
• Perform other routine clerical support work as required, which may include, but is not limited to, copying documents, filing/retrieving files, processing mail, faxing information, collating documents, maintaining lists and logs, scanning/imaging/indexing documents, opening and distributing mail, processing outgoing mail, ordering and maintaining inventory of supplies and forms, etc.

For a full description of duties and responsibilities please review the job description here.

IDEAL CANDIDATE

The ideal candidate is a detail-oriented and highly organized professional who thrives in a dynamic environment and can effectively manage multiple tasks and priorities. They possess strong communication and customer service skills and are comfortable interacting with individuals experiencing mental health conditions or cognitive impairments. The successful candidate demonstrates reliability, professionalism, and discretion, with a strong commitment to maintaining confidentiality while providing compassionate and responsive support to clients and staff.

Human Resources will assess your application to determine if you are minimally qualified using the following recommendations:

Office Assistant I:

Equivalent to graduation from high school.

Office Assistant II:

Equivalent to graduation from high school, and one (1) year of general clerical or office assistant experience at a level equivalent to the County's class of Office Assistant I. When assigned to medical records, law and justice departments, Planning and Building, or the Recorder-Clerk's Office, previous knowledge and experience in the assigned area is desirable.

RECRUITMENT PROCESS

The Human Resources Department will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process.

A written exam will be utilized to determine an applicant's ranking and placement on the eligibility list. The online examination has been tentatively scheduled for 11/20/2026. If it is determined that you meet the minimum qualifications and are therefore eligible to participate, you will be notified by email at least one week prior to the examination.

If you have taken this examination within six (6) months prior to the scheduled date of the examination, your score will automatically be transferred to this exam, and you are not permitted sit for this examination. If you have taken this examination from greater than six (6) months but within twelve (12) months prior to the scheduled date of the examination, you may elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduled exam date to request that your previous score be transferred. A transferred examination score does not guarantee passing the current examination administration. Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines.

For more information on the recruitment process, click here.

ADDITIONAL INFORMATION

The County of El Dorado is recruiting applicants for Office Assistant I/II. This recruitment will establish a list for the purpose of filling current and future full time, part time, limited term and extra help vacancies for at least three (3) months. In accordance with Personnel Rules 1103.1 and 1105.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer.

We are currently recruiting for the following:

Two (2) extra help vacancies in the Health and Human Services agency, Public Guardian Division, located in Placerville, CA.

Extra help vacancies are made to maintain adequate coverage of work for short periods of time at frequent intervals, where employment is of a recurrent nature depending on the needs of the Agency; work may be seasonal, on-call, and/or for a limited duration. Extra help employees are not considered regular employees, therefore do not attain civil service status, and do not receive benefits or paid leaves; however, they do accrue sick leave consistent with the law.

The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.

Many job classifications require pre-employment medical screening. Depending on the job classification, medical screening may include drug testing; a positive test may result in the revocation of an employment offer.

As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every five (5) years.

Employees that are buying a home in El Dorado County may qualify for down payment assistance.

For more information.