OFFICE ASSISTANT (GENERAL)

CA Department of Corrections & Rehabilitation; Madera (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

CA Department of Corrections & Rehabilitation in Madera County is seeking an Office Assistant (General) to work in the mailroom. The position is permanent, full-time, 8:00 AM – 4:00 PM, Monday – Friday, with telework listed as In Office.

New hires begin at the Valley State Prison location in Chowchilla and will process mail, maintain records, and support general office duties. Applicants should have completed the exam for Office Assistant (General) or have transfer/reinstatement eligibility.

Qualifications

• Must have strong verbal communication skills to interact with staff, management, other agencies, and the public.
• Ability to perform light to moderate physical labor, sort and distribute mail, carry mail bins.
• Skilled in processing and safeguarding confidential information.
• Create and maintain accurate records and reports.
• Must be able to read, understand, and follow departmental rules and regulations.
• Must demonstrate good judgement and maintain good attendance.
• Must possess basic computer skills.
• Must be able to perform repetitive tasks, maintain an organized work area, and work independently.
• Willingness to promote an inclusive workplace that empowers from a variety of backgrounds, perspectives, and personal experiences.

Responsibilities

• Sort, meter, and distribute mail within the mailroom per procedures.
• Maintain accurate mail records and prepare standard reports as required.
• Assist in daily office tasks and support supervision in a busy facility environment.

Skills

Verbal communication

Basic computer skills

Confidential information handling

Record keeping

Reading rules and regulations

Good attendance

Teamwork

Independent work

Job description

Job Description And Duties
This job posting is being used to fill multiple permanent, full-time Office Assistant (General) positions, working in the Mailroom.
The vacancies will be filled in accordance with implemented hiring restrictions. This advertisement may be used for other vacancies that occur during the life of this recruitment.
You must have taken and passed the examination for the Office Assistant (General) classification, be a current state employee with lateral transfer eligibility, or have reinstatement eligibility to apply.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Effective July 1, 2025, the Personal Leave Program 2025 (PLP 2025) was implemented. PLP 2025 requires that each full-time employee receive a 3 percent reduction in pay in exchange for 5 hours of PLP 2025 leave credits monthly through June 2027. Salaries do not reflect the recent changes.
CDCR employees are encouraged to use their existing CDCR email address on their application.
Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.
You will find additional information about the job in the Duty Statement.
Working Conditions
Positions are at Valley State Prison in Chowchilla.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.

• OFFICE ASSISTANT (GENERAL)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details
Job Code #: JC-530076
Position #(s): 919-218-1441-XXX
Working Title: OFFICE ASSISTANT (GENERAL)
Classification: OFFICE ASSISTANT (GENERAL)
$3,167.00 - $3,964.00 A
$3,480.00 - $4,357.00 B
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions: 1
Work Location: Madera County
Telework: In Office
Job Type: Permanent, Full Time
Work Shift: 8:00 AM – 4:00 PM
Work Week: Monday – Friday
Department Information
Vision
We enhance public safety and promote successful community reintegration through education, treatment, and active participation in rehabilitative and restorative justice programs.
Mission
To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.
The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.
CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other
governmental agencies, health care partners, and communities.
Facility Information
Valley State Prison is in the central San Joaquin Valley about 30 miles north of Fresno and close to Yosemite National Park. Surrounding communities are affordable and offer excellent educational opportunities.
Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of individuals in our care, by providing effective parole supervision, and implementing rehabilitative strategies for their successful reintegration into our communities.
Department Website: http://www.cdcr.ca.gov
Special Requirements
Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services.
Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.
When submitting supporting documents, PDF file format is preferred.
CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov.
This advertisement may be used for other vacancies that occur during the life of this recruitment.
If you are personally delivering your application, you must do so between the hours of 8:00 a.m. to 3:30 p.m. Monday – Friday, on or before the final filing date.
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
Desirable Qualifications
In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Must have strong verbal communication skills to effectively, tactfully, and courteously interact with staff, management, other agencies, and the public
• Must have the ability to perform light to moderate physical labor to include sorting and distributing mail, metering mail, carrying mail bins, and transporting/moving mail carts/bags
• Skilled in the processing and safeguarding of confidential and sensitive information
• Possess skills in creating and maintaining accurate records and reports
• Must have the ability to read, understand, and follow departmental rules and regulations
• Must demonstrate good judgement and maintain good attendance
• Must possess basic computer skills
• Must be able to perform repetitive tasks, maintain an organized work area, and work independently
• Willingness to promote an inclusive workplace that empowers from a variety of backgrounds, perspectives, and personal experiences

Benefits
Benefit information can be found on the California Department of Human Resources (CalHR) website, www.calhr.ca.gov, and the CalPERS website, www.calpers.ca.gov.
Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.
Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx.
Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx.
This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: http://www.cdcr.ca.gov
Human Resources Contact:
CRYSTAL CONNER
[phone] ext: 5603
[e-mail]
Hiring Unit Contact:
CRYSTAL CONNER
[phone] ext: 5603
[e-mail]
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Hiring and Recruitment
[phone] ext: 5603
[e-mail]
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
EXAMINATION INFORMATION
To obtain list eligibility for the Office Assistant (General), before applying for the position(s), you should first take and pass the examination here https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2008
Additional Application Information
Applications received without the following information may be considered incomplete: "to" and "from" dates (month/day/year), hours worked per week, civil service classifications or private sector job titles, supervisor name and phone number, and duties performed. Applications with “see resume” in place of duties performed are not acceptable.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.