Office Assistant - Ford Amphitheater at Coney Island Coney Island, NY

Legends; New York (NY); On-site; Full time

Job summary

A leading company in the sports and entertainment sector is seeking an administrative professional to support the Management Team. This role involves maintaining schedules, coordinating projects, and ensuring smooth office operations. Ideal candidates will have strong organizational and communication skills, along with a dynamic personality. Flexibility in hours is required to accommodate events, making this a unique opportunity to be part of a vibrant team.

Qualifications

• Previous recruitment experience preferred.
• Dynamic, outgoing, high energy personality.
• Strong written and verbal communication skills.

Responsibilities

• Maintain calendar and arrange appointments.
• Document preparation and management.
• Coordinate FedEx and UPS mailings.

Skills

Communication

Organizational Skills

Work Ethic

Flexibility

Education

Associate's Degree

Bachelor's Degree

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

The Role
Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.

Company Overview:

Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.

Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

Responsibilities

• Maintain calendar, arrange appointments, coordinate on projects with the Management Team.
• Place and answer phone calls, take accurate messages, direct inquiries appropriately, and greet and direct visitors.
• Maintain inventory of office supplies.
• Monitor office equipment (printers/fax machine/etc.) for proper functioning; arrange repairs if needed.
• Retrieve, screen, and deliver mail correspondence.
• Coordinate FedEx and UPS mailings, certified mailings, and bulk mailings.
• Document preparation and management, including formatting and editing letters, reports, PowerPoint presentations, etc.
• Maintain professional and technical knowledge by attending educational workshops.
• Resolve administrative problems by coordinating preparation reports, analyzing data, and identifying solutions.
• Contribute to team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the event schedule. Some nights and weekends will be required.
• Other duties and special projects as assigned.

Qualifications

• Associate's Degree Preferred.
• Previous recruitment experience preferred.
• Proficient in MS Word, Excel, Outlook, and PowerPoint.
• Dynamic, outgoing, high energy personality.
• Resilient competitive work-ethic.
• Ability to perform duties above expectations with little supervision.
• Professional demeanor with the aptitude to interact with poise and uphold the company name.
• Strong written and verbal communication skills.
• Ability to interface with all levels of the organization.
• Excellent organizational skills.
• Proficient in Excel, database, and internet searching skills.

$22 per hour

Practice safe work habits, follow all safety policies and procedures, regulations, complete company-wide safety training, and any additional job-specific safety training.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Qualifications Education

Preferred

Bachelors

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.