Office Assistant for Cannabis Business in San Clemente California

Marijuana Jobs Cannabis Careers; San Clemente (CA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Monthly bonuses

Employee discounts

Health, vision, and dental insurance

Paid Time Off

Job summary

Marijuana Jobs Cannabis Careers in San Clemente, California seeks an Office Assistant to provide day-to-day administrative support to the office staff and leadership. The role includes scheduling, data entry, filing, and front-desk duties, with a focus on professionalism with staff, vendors, customers, and officials.

The position prefers prior office experience and recognizes that cannabis industry familiarity is a plus.

Qualifications

• Previous office assistant and administrative support experience is preferred but not required.
• Previous administrative assistant, administrative specialist, clerical worker, executive assistant, human resources assistant, office helper, receptionist, or secretary experience is preferred but not required.
• Previous work experience in a high-paced office setting is preferred but not required.
• Previous work experience in the medical marijuana or recreational cannabis industry is a plus.

Responsibilities

• Provide day-to-day administrative support to the office staff and leadership team.
• Support the organization by maintaining a professional attitude with staff, vendors, customers, and officials.
• Assist with administrative tasks, assignments, and projects.
• Answering phone lines and relaying information.
• Filing receipts, invoices, and other documents.
• Organize and maintain digital files.
• Data entry into spreadsheets and databases.
• Typing and proofreading documents and emails.
• Prepare and submit executives expense reports.
• Receive, sort, and distribute daily deliveries and mail.
• Manage and maintain daily calendars for leadership.
• Facilitate in setting up and hosting conference calls.
• Take meeting notes and summarize minutes.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Make food orders and coordinate with catering service.
• Keep breakroom and supply closet stocked with supplies.
• Provide guidance and assistance to guests and vendors.
• Establish and maintain professional and ethical working relationships with all clients and company staff.

Skills

Customer communication

Interpersonal communication

Conflict resolution

Time management

Communication

Attention to detail

Organization

Critical thinking

Problem-solving

Education

High School diploma or GED credential

Job description

Job Position Title:

• Office Assistant for Cannabis Business in San Clemente California.


• The job position title of the Office Assistant is also known as a: Administrative Assistant, Administrative Specialist, Clerical Worker, Executive Assistant, Human Resources Assistant, Office Helper, Receptionist, Secretary.

Responsibilities and Duties:

As an Office Assistant, you will be responsible for providing day-to-day administrative support to the office staff and leadership team.

The Office Assistant is also responsible for supporting the organization by maintaining a professional attitude at all times to staff members, vendors, customers, and officials.

Assist with administrative tasks, assignments, and projects.

Answering phone lines and relaying information.

Filing all receipts, invoices, and other documents.

Organize and maintain digital files.

Data entry into spreadsheets and databases.

Typing and proofreading documents and emails.

Prepare and submit executives expense reports.

Receive, sort, and distribute daily deliveries and mail.

Manage and maintain daily calendars for leadership.

Facilitate in setting up and hosting conference calls.

Take meeting notes and summarize minutes.

Assist in scheduling meetings, appointments, and travel arrangements.

Make food orders and coordinate with catering service.

Keep the breakroom and supply closet stocked with supplies.

Provides guidance and assistance to guests and vendors.

Establish and maintain professional and ethical working relationships with all clients and company staff.

Motivated and engaging individuals that are passionate about wellness and improving the lives of others.

Looking to hire someone that is able to accomplish new duties and tasks as assigned.

Work Experience and Qualifications:

• Previous office assistant and administrative support experience is preferred but not required.


• Previous administrative assistant, administrative specialist, clerical worker, executive assistant, human resources assistant, office helper, receptionist, or secretary experience is preferred but not required.


• Previous work experience in an high-paced office setting is preferred but not required.


• Previous work experience in the medical marijuana or recreational cannabis industry is a plus.


• Customer communication skills.


• Interpersonal communication skills.


• Conflict resolution skills.


• Time management skills.


• Communication skills.


• Attention to detail.


• Organization skills.


• Critical thinking skills.


• Problem-solving skills.


• Basic computer skills.


• High School diploma or GED credential.


• At least 21 years of age.


• Able to provide a federal, state, or local identification card with a photograph.


• Seeking job candidates with a great attitude and who are excellent team players.

Physical Demands and Requirements:

• You can talk and hear regularly.


• Able to type 50+ words a minute.


• Able to sit at a desk for 6 to 8 hours a day.


• You can sit, stand, or walk for the entire shift.


• You can periodically bend, stoop, squat, and reach.


• You can physically lift at least 30 lb.

Reports To:

• Senior Administrative Assistant.


• Office Manager.

Shift Schedule:

• Employment Types: Full-time, Part-time.


• Work Shifts: 6-hour, 8-hour.


• Availability: mornings, afternoons, evenings, weekends, and some holidays.

Benefits:

• Monthly bonuses.


• Employee discounts.


• Health, vision, and dental insurance is available for full-time employees.


• Paid Time Off (PTO) is available for full-time employees.