Office Assistant Float/Outpatient Clinic/Full-time Employment/South Florida

Harmony United Psychiatric Care; Coral Gables (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Excellent base compensation

Productivity bonus

Performance bonus

Health, Vision, and Dental insurance

401K Plan with up to 4% company match

Paid Time Off

Paid Holidays

Job summary

Harmony United Psychiatric Care, Coral Gables, FL, seeks an Office Assistant to cover multiple south Florida offices from Hallandale Beach. You will greet patients, handle check-ins, calls, reminders, and maintain a clean, organized front desk with HIPAA compliance. Four 10-hour shifts per week, with strong benefits and growth opportunities. Recruitment email provided.

Qualifications

• Candidate should have at least an associate degree (AA).
• Bachelor’s degree preferred.
• At least three years of experience in a health care setting, preferably in an outpatient clinic setting.

Responsibilities

• Greet patients, check them in/out, and direct them to appropriate departments or waiting areas.
• Accept inbound calls and make outbound calls to patients.
• Ensure cleanliness and organization of office spaces and waiting areas.
• Monitor and replenish office supplies and medical forms, coordinate maintenance and repair of office equipment.
• Assist in communicating appointment reminders, test results, and other pertinent information to patients.
• Adhere to clinic policies, procedures, and regulatory requirements (e.g., HIPAA) in all administrative activities.

Skills

Customer service

Telephone etiquette

HIPAA compliance

Communication skills

Education

Associate degree (AA)

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Company

Harmony United Psychiatric Care

Job Title

Office Assistant Float/Outpatient Clinic/Full-time Employment

Job Location

Coral Gables, FL

About Us

Harmony United Psychiatric Care is part of Harmony United Healthcare LLC. We are a network of outpatient mental health clinics. We provide comprehensive, full‑service outpatient mental health services in Florida through in‑person and virtual visits via a secure online telehealth platform. Our services include psychiatric/psychological evaluations, medication management, psychotherapy & counseling, and neuropsychological testing services. Our team of mental health professionals includes psychiatrists, clinical psychologists/neuropsychologists, board‑certified psychiatric nurse practitioners, certified physician assistants, and licensed therapists. We care for adults, adolescents, and children aged five and above. Each patient is treated with compassion and respect at Harmony United Psychiatric Care. We strive to provide the best treatment possible through individualized care for patients’ needs.

Qualifications

• Candidate should have at least an associate degree (AA)
• Bachelor’s degree preferred
• At least three years of experience in a health care setting, preferably in an outpatient clinic setting

Responsibilities

• Give coverage in time of need to offices in South Florida with base location at Hallandale Beach office.
• Greet patients, check them in/out, and direct them to appropriate departments or waiting areas.
• Accept inbound calls and make outbound calls to patients.
• Ensure cleanliness and organization of office spaces and waiting areas.
• Monitor and replenish office supplies and medical forms, coordinate maintenance and repair of office equipment.
• Assist in communicating appointment reminders, test results, and other pertinent information to patients.
• Adhere to clinic policies, procedures, and regulatory requirements (e.g., HIPAA) in all administrative activities.

Compensation

• Excellent base compensation
• Productivity bonus
• Performance bonus

Benefits

• Health, Vision, and Dental insurance
• Retirement Benefit: 401K Plan with up to 4% company match of annual compensation
• Paid Time Off
• Paid Holidays

Advantages

• Full administrative support
• Latest in digital technology
• Strong focus on work/life balance

Work Schedule

• Four 10‑hour shifts per week (Monday – Thursday)

E‑Verify Statement

HUPC participates in E‑Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee’s Form I‑9 to confirm work authorization. Please note that we do not use this information to pre‑screen job applicants.

Drug‑free Policy

Harmony United Psychiatric Care enforces a comprehensive drug‑free workplace policy to ensure the safety and security of our employees and visitors. We prohibit the use of illegal drugs and the unauthorized use of controlled substances on company premises or during work hours. To ensure compliance, we conduct pre‑employment drug screening and random drug testing for current employees. Violations of this policy will lead to disciplinary action, including termination of employment. By applying for a job with us, candidates acknowledge their understanding of these terms and willingness to abide by our drug policy.

Contact

For any queries please feel free to reach us at [e-mail]