Office Assistant (DoD)

General Dynamics Information Technology, Inc.; West Falls Church (VA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health plan options

401(k) plan

Paid time off

Job summary

General Dynamics Information Technology, Inc. is seeking an Office Assistant III to support the Navy Bureau of Medicine and Surgery (BUMED).

This onsite role in Falls Church, VA focuses on accurate correspondence, file maintenance, and data verification to ensure all official material meets quality standards. You will scan and organize electronic case files, prepare case packets, update monthly reports, and track deadlines.

Qualifications

• Associate’s degree in a related field.
• 3+ years of related experience.
• Intermediate Microsoft Office Suite experience.
• Strong written and verbal communication.

Responsibilities

• Ensure accuracy of all official outgoing correspondence through quality checks.
• Scan, annotate, and organize electronic case files.
• Perform quality checks of PCRP packets for accuracy before sending to Navy Medicine leaders.
• Prepare professional case review packets as data becomes available for panel reviews.
• Take inventory of hard copy and electronic medical malpractice cases/active-duty cases.
• Review access database for empty entries of cases.
• Update monthly medical malpractice claims case reports.
• Facilitate NPDB process by checking status of active cases.
• Document in/out correspondence in the NPDB with follow-up.
• Monitor provider response deadlines and facilitate receipt of information.
• Update desk manual by documenting changes/updates for program support.
• Prepare and submit cases to the Chief Quality Officer and the Surgeon General (SG).
• Participate weekly with NPDB team to prioritize cases and deadlines.
• Update weekly status report to track progression of each case.

Skills

Business Correspondence

File Maintenance

Microsoft Office 365

Office Administration

Education

Associate’s degree in a related field

Job description

Type of Requisition: Regular Clearance Level Must Currently Possess: Secret Clearance Level Must Be Able to Obtain: Secret Public Trust/Other Required: None Job Family: Administration Job Qualifications: Skills: Business Correspondence, File Maintenance, Microsoft Office 365, Office Administration Certifications: None Experience: 3 + years of related experience US Citizenship Required: Yes

Job Description: Seize your opportunity to make a personal impact as an Office Assistant supporting the Navy Bureau of Medicine and Surgery (BUMED). GDIT is your place to make meaningful contributions to challenging projects and grow a rewarding career. At GDIT, people are our differentiator. As an Office Assistant III, you will apply your professional judgement, proactive approach, and strong attention to detail to ensure all task requirements are fully met.

HOW YOU WILL MAKE AN IMPACT

• Use knowledge of correspondence, document processing, records, files, and reports and ensure accuracy of all official outgoing correspondence through detailed quality checks and data verification
• Scan, identify and annotate various sections of electronic case files
• Perform quality checks of all Professional Case Review Panel Packets (PCRP) to ensure accuracy prior to being sent to Navy Medicine leaders
• Prepare professional case review panel packets as data becomes available in anticipation of panel reviews
• Take inventory of all hard copy and electronic medical malpractice cases/active-duty cases
• Review access database for empty entries of cases
• Update monthly medical malpractice claims case reports
• Facilitate continuous flow of cases through the National Practitioner Database (NPDB) process by checking the status of active cases
• Document in/out correspondence in the NPDB with follow-up
• Monitor provider response deadlines and facilitate receipt of information
• Update desk manual by documenting changes/updates for program support and consistency
• Prepare and submit cases to the Chief Quality Officer and the Surgeon General (SG)
• Participate collaboratively with NPDB team weekly to prioritize cases, establish time-saving strategies, and discuss deadlines & assigned tasks
• Update weekly status report to capture progression of each case

WHAT YOU NEED TO SUCCEED

• Education: Associate’s degree in a related field
• Required Experience: 3+ years of experience
• Required Technical Skills: Intermediate experience with Microsoft Office Suite (Word, PowerPoint, Project, Excel, Outlook, and TEAMS); Ability to use office equipment, computer technology, and automated business systems
• Attributes to Success: Excellent verbal, interpersonal and written communication skills; Proactive self-starter who has attention to details and able to effective work both independently and in a team environment
• Preferred Technical Skills: 4+ years of experience; Prior DHA or Navy military experience.

Location & Schedule

Location: Falls Church, VA onsite Travel: None Security Clearance Level: Must currently have a T3 (Secret) US Citizenship Required
This position does not accept submissions from third‑party agencies or corp‑to‑corp entities. Only direct applicants are eligible for consideration.

Salary

The likely hourly rate for this position is between $25.95 - $35.11. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Benefits

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

Identify Verification Process

As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes.

About Our Work

We are GDIT. A global technology and professional services company that delivers technology solutions and mission services to every major agency across the U.S. government, defense and intelligence community. Our 26,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50+ countries worldwide, offering leading mission-ready capabilities in AI, cloud, cyber and software development. Join our Talent Community to stay up to date on our career opportunities and events at gdit.com/tc.

Equal Opportunity

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans Opportunity Owned From working with technologies like AI, cyber and cloud to careers in intelligence and health, we offer endless opportunities to apply your expertise to create a safer, smarter world.

GDIT IS YOUR PLACE

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