Office Assistant - 3pm -11pm

Centerstone; Bradenton (FL); On-site; USD 19,000 - 26,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k) plan

PTO & holidays

Disability insurance

Life insurance

Employee resources

Continuing education

Employee assistance

Job summary

Centerstone is seeking a dedicated receptionist for our Bradenton, FL location. The role involves handling a multi-line phone system, greeting guests, directing staff, and coordinating visitor flow.

You will perform light administrative duties, maintain a tidy reception area, and support medical records paperwork while upholding confidentiality and providing strong customer service.

Qualifications

• Minimum high school diploma or equivalent.
• Experience in an office setting and customer service preferred.
• Experience handling high call volumes preferred.
• Experience filing and organizing documents.
• Ability to maintain confidentiality.

Responsibilities

• Answer, screen and forward incoming calls.
• Greet and direct visitors at front desk.
• Coordinate client visitation.
• Maintain security and monitor badges.
• Complete and file client paperwork for medical records.
• Keep reception area tidy and stocked with necessary materials.
• Assist with copying, scanning, filing and other clerical tasks.

Skills

Clear communication

Customer service

Computer skills

Attention to detail

Confidentiality

Front desk experience

Education

High School Diploma or GED

Tools

Office software

Job description

Centerstone is among the nation’s leading nonprofit behavioral health systems with thousands of employees dedicated to delivering care that changes people’s lives. A dynamic, well-established organization, we offer rewarding opportunities to serve all ages in a variety of settings. Come talk to us about joining the Centerstone team!

SUMMARY OF POSITION

Responsibilities include answering a multi-line phone system, greeting and directing guests and staff; responding to complaints, services issues and other general questions or concerns as appropriate; filing; other clerical tasks.

DAYS AND HOURS

Monday - Friday 3:00pm to 11:00pm

ESSENTIAL DUTIES & RESPONSIBILITIES

• Answer, screen and forward incoming phone calls.
• Welcome visitors at the front desk by greeting, directing and announcing them appropriately.
• Coordinate client visitation.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor name badges and issue visitor badges).
• Responsible for completing and filing client paperwork for medical records.
• Ensure reception area is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms and brochures).
• Assist with a variety of administrative tasks including copying, scanning, filing, and other projects as needed.

KNOWLEDGE, SKILLS & ABILITIES

• Effectively communicate via written, verbal, in person and virtual methods.
• Must have very good computer and customer service skills.
• Patience, Attention to detail.
• Strong decision making skills.
• Must have the ability to maintain confidentiality regarding sensitive client information.

QUALIFICATIONS

• Education Level: Minimum of High School Diploma or GED is required.
• Years of Experience: Experience working in an office setting, experience in customer service, and performing light administrative duties required.
• Experience filing and organizing documents required.
• Previous experience working in an office setting as a receptionist, experience handling a variety of customer requests, and experience answering a large volume of calls preferred.
• Certification/Licensure: N/A

PHYSICAL REQUIREMENTS

• Standing – 20%
• Sitting – 80%
• Squatting – Occasional
• Kneeling – Occasional
• Bending – Occasional
• Driving – Occasional
• Lifting – Occasional

DISCLAIMER

The duties and responsibilities described in this document are not a comprehensive list and additional tasks may be assigned to the employee from time to time, or the scope of the job may change as necessitated by business demands.

Time Type & Pay Range

Time Type: Full time Pay Range: $13.60--$19.05

Benefits

• Medical, dental, and vision health coverage
• Flexible Spending and Health Savings Accounts
• 403b retirement plan with company match
• Paid time off and ten paid holidays
• AD&d Insurance, Life Insurance, and Long Term Disability (company paid)
• Employee Resource Groups
• Continuing education opportunities
• Employee Assistance Program

Centerstone is an equal opportunity employer. Employment at Centerstone is based solely on a person's merit and qualifications directly related to professional competence. We treat all clients and colleagues with dignity and respect. At Centerstone, we use our values as a guide for what we do. Respect, Expertise, Integrity and Empowerment are at the heart of every interaction at Centerstone, and particularly rooted in our Culture. Our approach to culture is to create an environment that encourages, supports and celebrates the voices and experiences of our employees. We are committed to a culture of empowerment, respect, integrity and expertise that powers our innovation and connects us to each other, our clients and the communities we serve. Centerstone is also committed to a strong culture of quality and safety, celebrating role-models who champion best practices for quality, clinical risk, and patient safety.

Centerstone is a nonprofit health system providing mental health and substance use disorder treatments. Services are available nationally through the operation of outpatient clinics, residential programs, the use of telehealth and an inpatient hospital. Centerstone also features specialized programs for the military community, therapeutic foster care, children’s services and employee assistance programs. Centerstone’s Research Institute provides guidance through research and technology, leveraging the best practices for use in all our communities. Centerstone’s Foundation secures philanthropic resources to support the work and mission of delivering care that changes people’s lives.