Office Assistant 3

Washington State Department of Correction; Gig Harbor (WA); Remote; USD 40,000 - 52,000; Full time

Benefits offered by this job

Remote/telework options

Paid vacation days

Paid sick leave

Paid holidays

Job summary

Washington Corrections Center for Women in Gig Harbor, WA seeks an Office Assistant 3 to join the team in a full-time, permanent role within a prison environment. The OA3 performs clerical tasks, coordinates CPPC activities, maintains calendars, and supports various programs including donations and clothing closet operations.

Qualifications include a high school diploma or equivalent and at least two years of clerical experience.

Qualifications

• High school graduation or equivalent education.
• Two years' of clerical experience.
• Equivalent experience/education.

Responsibilities

• Clerical support to the Community Partnership Program Coordinator (CPPC) – Fundraisers, Events & Volunteer Program.
• Perform complex administrative tasks including merging and sorting, text/graphics integration, spreadsheet formulas, headers/footers, and charts.
• Maintain CPPC calendar and schedule room reservations.
• Prepare paperwork for department donations and coordinate with counselors for inmate release requests.
• Support the Clothing Closet and the Religious Program Coordinator.
• Assist in DNA collection process.

Skills

Clerical skills

Attention to detail

Education

High school diploma or equivalent

Job description

Office Assistant 3 (Teamsters) | WCCW

Full Time | Permanent

Location: Washington Corrections Center for Women | Gig Harobr, WA

Please carefully read this posting in its entirety, as it contains important information for candidates. This recruitment can be used to fill other vacancies to include permanent and non-permanent.

The candidate of choice must be comfortable working in a Prison environment as you will be required to work in facility daily.

The Department of Corrections is seeking a highly motivated and qualified individual to fill one (1) permanent position for an Office Assistant 3 (OA3) at the Washington Corrections Center for Women in Gig Harbor, WA. This position works under general supervisor of the Corrections Specialist 1 - Community Partnership Program Coordinator (CS1 - CPPC)

AGENCY PROFILE

Washington Corrections Center for Women (WCCW) is Washington State's largest correctional facility serving women and the state's multi-custody-level facility and Reception Diagnostic Center for women. WCCW serves individuals across minimum, medium, and close custody levels and operates within a complex correctional environment requiring strong collaboration among facility leadership, custody, programs, health services, legal partners, courts, families, community organizations, and other external stakeholders.

Our mission at the Department of Corrections is to 'improve public safety by positively changing lives'. With more than 9,000 employees, we recognize that staff are our greatest asset, and the efforts of our dedicated workforce have garnered national recognition! Whether the work is inside a prison, out in the field, or an administrative office, DOC staff experience a high degree of personal reward knowing their efforts are creating an environment in which incarcerated individuals can learn to make choices that contribute to safer communities

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all Incarcerated Individuals can learn to make choices that contribute to a safer society.

For additional information about our agency, please visit doc.wa.gov.

Department of Corrections OA3’s keep our agency moving with their attention to detail and general administrative skill.

Duties include, but are not limited to:

• Clerical Support to the Community Partnership Program Coordinator - Fundraisers, Events & Volunteer Program
• Perform complex work processing tasks such as merging and sorting, integrating text with graphics, spreadsheet with formulas, uploading/downloading, creating headers/footers, tables and charts and graphs as required.
• Maintain monthly CPPC calendar available for all staff viewing on the Shared Drive.
• Coordinate room reservations.
• Prepares paperwork for donations for the department.
• Communicate with counselors to collect upcoming request for releasing Incarcerated Individuals (I/Is)
• Supports the CPPC with the Clothing Closet.
• Provide support for the Religious Program Coordinator.
• Assist in DNA Collection Process

High school graduation or equivalent education

Two years' of clerical experience.

Equivalent experience/education.

Supplemental Information

Vision: Working together for safer communities.

Mission:Improving public safety by positively changing lives.

Our Commitment:To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values

1. Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
2. Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
3. People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
4. Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
5. Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES

• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  • Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from wes.org and aice-eval.org. Until this documentation is provided, you will not beselected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework if approved by the AppointingAuthority. If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a drop in area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

OR

PSERS

Many DOC jobs are covered by the Public Safety Employees' Retirement System (PSERS). If someone moves from a Public Employees Retirement System (PERS) eligible position to a PSERS eligible position, they actually retire under two different systems/plans. For more information, please contact the Department of Retirement System at: 1-800-547-6657.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email [e-mail] or call us at 253858-4276. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.