Office Assistant 2 - DHS - DCR - Eastern Regional Jail/Martinsburg Correctional - Berkeley Co.

State of West Virginia; Charleston (WV); On-site; USD 27,000 - 46,000; Full time

Job summary

A leading government agency is seeking an Office Assistant 2 for the Eastern Regional Jail and Correctional Facility. This role involves clerical tasks under supervision, including phone management and inmate classification. Ideal candidates will have a high school diploma and two years of office experience. Join a team committed to public service in West Virginia.

Benefits

Annual pay increase after one year

Critical Vacancy Pay differential

State employment benefits

Qualifications

• Graduation from a standard high school or equivalent.
• Two years of full-time or part-time office work experience.

Responsibilities

• Perform full-performance level work in clerical tasks.
• Answer and route phone calls, greet visitors, assist with inmate intake.

Skills

Clerical tasks

Communication

Customer Service

Education

High school diploma or equivalent

Job description

2 weeks ago Be among the first 25 applicants

Nature of Work

Eastern Regional Jail and Correctional Facility is looking to fill an Office Assistant 2 vacancy. Under general supervision, performs full-performance level work in multiple-step clerical tasks calling for interpretation and application of office procedures, rules and regulations. Frequent tasks require the understanding of a broad scope of the work duties, and requires an ability to apply job knowledge. This position will be assigned to the administration and intake sections of the Eastern Regional Jail & Correctional Facility. This position is responsible for answering and routing phone calls, greeting visitors and assists with inmate intake, classification of inmates and other clerical duties as assigned. Performs related work as required.

• In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088).
• Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.
• If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5,000 shall be removed from their salary, unless transferring to another CVPF.
  
  

Click The APPLY Link To Apply Online.

IMPORTANT: Your eligibility will be based on information provided in your application or on your resume; therefore, make sure your application or resume is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section, or you may attach a detailed resume.

ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.

Please attach documents to the online application before submitting it. Or, you may email it to: [e-mail] or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Minimum Qualifications

Training: Graduation from a standard high school or the equivalent.

Experience: Two years of full-time or equivalent part-time paid experience in routine office work.

Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.

• Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment*** Other Information
  
  

PG: 5 $27,240 - $45,973

Market Rate: $41,124

Minimum Special Hiring Rate: $32,240

State employment offers a variety of benefits. Click HERE to visit the Division of Personnel's Benefits Page.

01

The minimum qualifications for this job title are: Graduation from a standard high school or the equivalent. Experience: Two (2) years of full-time or equivalent part-time paid experience in routine office work. Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience. Please note: All college, university or vocational school education, licensure or certification must be verified by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at [e-mail] Please remember that job duty descriptions of all experience MUST be included in the Work History section of your online application or on your resume in order for them to be considered as qualifying experience toward the minimum qualifications. Resumes are not accepted in place of job duty descriptions. Please include details of daily job duties on your online application. How do you qualify for this job title?

• I have graduated from a standard high school or the equivalent AND have at least two (2) years of full-time or equivalent part-time paid experience in routine office work.
• I have graduated from a standard high school or the equivalent AND have at least sixty (60) semester hours from an accredited college or university.
• I have graduated from a standard high school or the equivalent AND have any combination of college hours, related business school, or vocational training AND qualifying paid experience in routine office work to equal a total of at least two (2) years.
• I do not meet any of the above training and experience requirements. Please do not apply.
  
  

02

If you have a degree from an accredited college or university, please enter the following information: the degree you earned, the major/field of study, the date on which you graduated, and the school you graduated from. For example: Bachelor of Science in Business Administration (Concentration in Accounting) 12/09/2023 West Virginia State University If you have successfully completed semester/quarter hours from an accredited college or university, please enter the following information: the number of semester/quarter hours you have earned, the date(s) you attended, and the school(s) you attended. For example: 36 semester hours Spring 2021 through Fall 2021 Marshall University If you have vocational school training or similar, please enter the following information: the number of clock hours or credits earned and/or the certificate(s) or diploma(s) you have earned (including your major/field of study), the date(s) you graduated, and the school(s) you attended. For example: 580 Clock Hours in Arc Welding from Ben Franklin Career Center May 2023 If you have other training, education, certification, and/or licensure that you would like to document (including but not limited to: West Virginia Professional Engineering License, Certified Public Accountant, Comp TIA A+ or Network+ certification, Certified Nursing Assistant, etc.) please enter that information here. If you do not have any of the above training or education, please type "NONE" here. PLEASE NOTE: IF YOU ANSWERED "SOME COLLEGE" OR "TECHNICAL COLLEGE" AS YOUR HIGHEST LEVEL OF EDUCATION IN THE PREVIOUS PORTION OF THIS APPLICATION, THEN DO NOT LEAVE THIS AREA BLANK OR TYPE "NONE". IF YOU INDICATED THAT YOU HAVE "SOME COLLEGE" OR "TECHNICAL COLLEGE" , YOU SHOULD ENTER THE NUMBER OF SEMESTER HOURS OR CLOCK HOURS THAT YOU HAVE AND PROVIDE DETAILS OF WHERE YOU WENT TO SCHOOL AND WHEN; OTHERWISE, PLEASE GO BACK AND CHANGE YOUR PREVIOUS ANSWER TO "HIGH SCHOOL".

03

In order to qualify for this job title, you must have at least two (2) years of full-time or equivalent part-time paid experience in routine office work AND/OR college hours, related business school, vocational training, or a combination to equal a total of two (2) years. Examples of qualifying routine office work include but are not limited to the following job duties: Answering the telephone Greeting customers/visitors to exchange information Filing Receiving, sorting and distributing mail Operating computers, office equipment and various software programs Typing a variety of documents Collecting, receipting, counting and depositing money Posting information such as payroll Please remember that job duty descriptions of all experience MUST be included in the Work History section of your online application in order for them to be considered as qualifying experience toward the minimum qualifications. Resumes are not accepted in place of job duty descriptions. Please include details of daily job duties on your online application. College hours, related business school, or vocational training can substitute for the routine office work/clerical experience through an established formula as per the chart below: 90 clock hours = One (1) month of experience 1080 clock hours = One (1) year of experience Every thirty (30) undergraduate semester hours = One (1) year of experience Associate Degree = Two (2) years of experience Bachelor's Degree = Four (4) years of experience Every fifteen (15) graduate semester hours = One (1) year of experience Master's Degree = Two (2) years of experience Juris Doctor = Three (3) years of experience Doctorate/PhD = Four (4) years of experience Please note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Applicant Services for assistance at [phone]. After converting your college semester hours and/or degrees in

• I have less than two (2) years of routine office work experience & college, business school, or vocational education combined. Please do not apply.
• I have a total of two (2) to less than four (4) years of routine office work experience & college, business school, or vocational education combined.
• I have a total of four (4) to less than six (6) years of routine office work experience & college, business school, or vocational education combined.
• I have a total of six (6) to less than eight (8) years of routine office work experience & college, business school, or vocational education combined.
• I have a total of eight (8) to less than ten (10) years of routine office work experience & college, business school, or vocational education combined.
• I have a total of ten (10) or more years of routine office work experience & college, business school, or vocational education combined.
  
  

04

The hiring agency may conduct a keyboarding test for positions that require typing. Are you interested in positions that require typing?

• Yes
• No
  
  

05

Were all of the jobs listed on your online application or resume paid? Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.

• Yes
• No
  
  

06

If you answered NO to the above question, please list below the names of the employers for which you did not receive compensation. If you answered YES to the above question, please put NONE.

07

Were all of the jobs listed on your application or resume full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".

08

We do not accept any of the following documentation. These will not be utilized during the application process. This documentation will not be reviewed or accepted. 1) Unofficial transcripts 2) High School Diplomas/transcripts 3) Unrelated documents not pertaining to the position for which you are applying 4) Any international degree that has not been evaluated by a N.A.C.E.S. (National Association of Credential Evaluation Services) approved organization. For more information, please visit: https://www.naces.org/members Please do not attach any of the above documentation to your application, nor send it to the Division of Personnel via email or regular mail. I have read and understand this statement pertaining to my application.

• Yes
• No
  
  

09

Confirmation. By submitting my application I confirm and agree that all application statements are correct. I further understand that all my information is subject to verification and any misrepresentation is grounds for permanent disqualification.

• I confirm the above statement.
• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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