OFFICE ASSISTANT 2 (CALCULATIONS)

SUNY Cortland; New York (NY); On-site; USD 40,000 - 70,000; Full time

Job summary

An established university seeks a detail-oriented individual for a full-time clerical position. This role involves data entry, secretarial tasks, and supporting the advancement team. Ideal candidates will possess strong organizational and communication skills, along with proficiency in Microsoft Office. The university offers a supportive work environment with a focus on professional development, work-life balance, and generous benefits. Join a dynamic team dedicated to enhancing the educational experience and community engagement.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Family Leave

Tuition Reimbursement

Flexible Spending Accounts

Child Care Center Access

Long Term Disability

Professional Development Opportunities

Qualifications

• One year of experience performing mathematical operations and clerical tasks.
• Proficiency in Microsoft Word and Excel is essential.

Responsibilities

• Provide clerical support and data entry for the department.
• Prepare documents, manage schedules, and coordinate meetings.

Skills

Data Entry

Attention to Detail

Organizational Skills

Communication Skills

Mathematical Operations

Education

High School Diploma

Experience in Clerical Activities

Tools

Microsoft Word

Microsoft Excel

Job description

Starting salary rates are based on multiples factors which may include the position’s major responsibilities, the applicant’s background including education, work experience, and key competencies, the university’s strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts.

Position Effort

Position Effort Full-Time

If Part-Time, enter FTE:

Is this a temporary position?

Is this a temporary position? No

If Temporary, enter End Date:

Position Summary

Full-time position with the Cortland College Foundation. The position combines data entry and secretarial work. The position requires great attention to detail, accuracy in working with numbers, possessing good organizational skills and being proficient in the use of Word and Excel. The candidate should also possess excellent communication skills. The schedule for this position is 8:00a.m.-4:00p.m. Monday through Friday.

Watch to learn more about careers at SUNY Cortland:
https://vimeo.com/1022543894

What makes SUNY Cortland a great place to work?

• Our positions provide predictable salary progressions, and many offer permanency.

• Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.

• SUNY Cortland prioritizes work-life balance and well-being in all forms. The university’s state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland’s Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor’s approval.

• Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.

• Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region’s offerings

Major Responsibilities

Clerical and Administrative Support

• Respond to questions concerning the operation of the department.
• Provide written and verbal responses to constituents.
• Provide secretarial support to the Director of Advancement Financial Services and the Director of Annual Giving.
• Create, proofread, review and correct correspondence, documents, records and other written material. Review for accuracy and make appropriate corrections. This includes agenda preparation, minute taking, and preparing mail merges.
• Answer office phone and take messages as necessary.
• Establish new endowment files by coding and numbering forms, creating folders, and compiling relevant materials.
• Coordinate arrangements for meetings, arrange for rooms, and ensure appropriate materials and equipment are available.
• Act as backup for other office staff and assist with other duties as assigned.

Data Entry and Reporting

• Input data, including daily processing of gifts; multi-pay as well as traditional credit card gift processing.
• Prepare weekly accounts payable disbursements using database software as well as payment processing through the state purchase order and procurement card systems.
• Perform mathematical operations; create spreadsheets and use calculators.
• Maintain the department check register.
• Purchase and maintain office supplies and inventory for Annual Giving giveaways.
• Assist the Assistant Director of Advancement Financial Services with spreadsheet maintenance and cost analysis.
• Compile monthly documents in preparation of year-end audits.
• Maintain the faculty/staff pledge detail in the constituent database.
• Review gift and pledge forms and make appropriate determinations.
• Gather, compile and prepare data from manual or automated files and other sources for reports, records and correspondence.

Functional and Supervisory Relationships

Reports to the Director of Advancement Financial Service.
Provides support to the Director of Annual Giving and the Director of Advancement Information Services ( AIS ).
Works closely with members of the Development, AIS and AFS teams.

Required Qualifications

1. Permanent Competitive Appointment Options:
You must hold or have held the title of Office Assistant 2 (Calculations) on a permanent basis or be reachable on the full-time NYS Civil Service list and respond to a canvass letter that will be sent to people on the eligible list. You may also qualify if you are permanent in one of the other Office Assistant 2 titles, Library Clerk 2 or Administrative Assistant 1. If you hold one of these titles, you must also pass the Civil Service typing test, which can be administered in the Human Resources Office.

Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in one of the following titles: Administrative Assistant 1 series, Office Assistant 2 series, Library Assistant 1 and/or Payroll Assistant.

2. Non-Competitive Appointment Option:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS ). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON - COMPETITIVE QUALIFICATIONS -To be considered for appointment through NY HELPS , or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.

The minimum qualifications for this title are:
One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Preferred Qualifications

• Understanding of university operations, particularly in finance and administration.
• Experience with fund management, such as grants, scholarships, or departmental accounts.

About the University

EEO Statement

The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/ EEO / ADA ) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.

Required fields are indicated with an asterisk (*).

• * Are you currently employed by New York State?
  • Yes
  • No
• * If yes to the above, please identify the following: your agency name, your current title and salary grade, how long you've been in this title, and if you're currently serving probation.

  (Open Ended Question)

• * If you qualify for this position through a NY HELPS non-competitive appointment type, please describe how you meet the following minimum requirement: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

  (Open Ended Question)

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