Office Assistant 2

State of Alaska; Anchorage (AK); On-site; USD 25,000 - 30,000; Full time

Job summary

The Alaska Department of Fish and Game, Division of Commercial Fisheries is recruiting for an Office Assistant 2 located in Anchorage, Alaska. The position provides administrative support for the AYK region and the Anchorage office, including payroll processing, HR paperwork, and data entry, in a detail-oriented environment.

Qualifications include a high school diploma or GED and at least one year of clerical experience.

Qualifications

• High school diploma or the equivalent required.
• One year of clerical experience including greeting clients, answering phones, typing, filing, sorting mail, data entry, payments, making change, or maintaining logs.
• Substitution: college education may substitute for experience (3 semester hours or 4 quarter hours = 1 month).
• Foreign education may be used with proper equivalency documentation.

Responsibilities

• Provide administrative support for the AYK region and the Anchorage office.
• Process biweekly payroll and payroll-related tasks.
• Handle Personnel Action Requests (hiring/separation/seasonal) and payroll reconciliation.
• Perform data entry and other administrative duties as assigned.

Skills

Attention to detail

Verbal and written communication

Computer literacy

Customer service

Multi-tasking

Adaptability

Teamwork

Education

High school diploma or GED

Job description

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

The Alaska Department of Fish and Game, Division of Commercial Fisheries is recruiting

for an Office Assistant 2 located in Anchorage, Alaska!

What you will be doing:

This position is critical to the functioning of the Division of Commercial Fisheries and is responsible for providing administrative support for the Arctic-Yukon-Kuskokwim (AYK) region. Tasks to accomplish this mission include processing biweekly payroll, Personnel Action Requests (hiring/separation/seasonal), payroll reconciliation, and data entry.

Our mission, values, and culture:

The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

The benefits of joining our team:

The incumbent will work with a team of highly dedicated, hardworking professionals who are passionate about Alaska's fishery resources. We are a close-knit team that collaborates with a diverse group of administrative staff, biologists, and scientists across the state. You will work in a friendly, supportive environment that fosters collaborative and independent work while accomplishing deadlines.

The working environment you can expect:

This position is located at the ADF&G Anchorage Regional office. The selected candidate will work collaboratively, providing administrative support to various individuals. The work environment is detail-oriented, positive, and rewarding. This position is being recruited for Anchorage only and the selected applicant must be located in Anchorage, Eagle River, Wasilla, or Palmer.

Who we are looking for:

We are interested in candidates who possess some or all of the following position specific competencies: Our successful candidate will have the following desired skills and abilities:

• Strong attention to detail
• Strong verbal and written communication skills
• Ability to work with computers, software applications, databases, and accounting systems.
• Ability to interact with recipients of services (internal or external customers) in a way that provides accurate, timely, and effective information and service courteously and professionally.
• Ability to multi-task while remaining calm, organized, and accurate without compromising deadlines.
• Someone who is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.
• Someone punctual, dependable, reliable, and detail oriented. Demonstrates excellent attendance and can work independently and as part of a team.

To view the general description and example of duties for an Office Assistant 2 please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:

\"High school diploma equivalent\" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

REQUIRED DOCUMENTS

If selected, please provide the following at the time of the interview:

1. Transcripts if using education to meet minimum qualifications (unofficial copies are acceptable).
2. Copies of your last two (2) performance evaluations or two (2) letters of recommendation from a current or past employer.
3. Three (3) professional references with current daytime contact information. At least one (1) reference must be a current or former supervisor.

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competences, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting \"see resume or CV\" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or [phone] in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or [phone] if you are located in the Juneau area. Requests for information may also be emailed to [e-mail].

For applicant password assistance please visit:

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager:

Danielle Gollihugh, Administrative Officer 1

[e-mail]