Office Assistant

InTown Lessee Services LLC; United States; Hybrid; USD 21,000 - 30,000; Full time

Benefits offered by this job

Weekly pay

Work-life balance

PTO

Training programs

Competitive salaries

Bonus potential

Health/dental/vision/Life insurance

401(k) with match

Job summary

InTown Suites is seeking an Office Assistant to perform clerical and administrative tasks in a hybrid Atlanta office environment. You will greet visitors, route calls and emails, manage mail, and support document handling and data entry.

The role requires a High School Diploma and at least 5 years of similar experience, along with strong Microsoft Office and Excel skills. You will work with a team in a fast-paced setting, maintaining files with attention to detail and professionalism.

Qualifications

• High School Diploma required.
• Proficient Microsoft Office and Excel skills required.
• Minimum 5 years’ experience in a similar role.
• Office or clerical experience preferred.
• Attention to detail in managing files, records, and documentation.
• Familiarity with office equipment, such as copiers and scanners.
• Customer service oriented with a friendly and helpful demeanor.
• Superior listening, written, and verbal communication skills.
• Able to effectively and comfortably communicate with all levels of employees both client facing and internal.
• Demonstrates strong organizational/time management skills, a team-player who can work well in a dynamic, fast-paced environment.
• Strong interpersonal skills, adaptability, flexibility, and problem-solving skills.
• Willingness to support colleagues and contribute to a positive work atmosphere
• Ability to work independently and take initiative when needed.

Responsibilities

• Essential Perform general clerical and administrative tasks to support daily office operations.
• Greet visitors and answer, route, and respond to phone calls and emails.
• Sort, distribute, and prepare incoming and outgoing mail and deliveries.
• Efficiently copy, scan, print, and format documents as requested.
• Scan physical documents using provided scanning equipment, ensuring clarity and accuracy of digital copies.
• Enter, update, and verify data in company systems and spreadsheets.
• Keep supply areas stocked and order supplies as necessary and request equipment repairs as needed.
• Set up conference rooms and support meeting logistics.
• Handle confidential information with discretion.
• Respond to emails in a timely manner.
• Perform other duties assigned by manager.

Skills

Attention to detail

Customer service

Communication skills

Time management

Team player

Education

High School Diploma

Tools

Microsoft Office

Excel

Job description

Position Responsibilities

Essential Perform general clerical and administrative tasks to support daily office operations.

Greet visitors and answer, route, and respond to phone calls and emails.

Sort, distribute, and prepare incoming and outgoing mail and deliveries.

Efficiently copy, scan, print, and format documents as requested.

Scan physical documents using provided scanning equipment, ensuring clarity and accuracy of digital copies.

Enter, update, and verify data in company systems and spreadsheets.

Keep supply areas stocked and order supplies as necessary and request equipment repairs as needed.

Set up conference rooms and support meeting logistics.

Handle confidential information with discretion.

Respond to emails in a timely manner.

Perform other duties assigned by manager.

Essential Skills/Credentials/Experience/Education

High School Diploma required

Proficient Microsoft Office and Excel skills required

Minimum 5 years’ experience in a similar role.

Office or clerical experience preferred.

Attention to detail in managing files, records, and documentation.

Familiarity with office equipment, such as copiers and scanners.

Customer service oriented with a friendly and helpful demeanor.

Superior listening, written, and verbal communication skills.

Able to effectively and comfortably communicate with all levels of employees both client facing and internal.

Demonstrates strong organizational/time management skills, a team-player who can work well in a dynamic, fast-paced environment.

Strong interpersonal skills, adaptability, flexibility, and problem-solving skills.

Willingness to support colleagues and contribute to a positive work atmosphere

Ability to work independently and take initiative when needed.

Mental and Physical Demands

Work Environment: Typical office environment - moderate noise level.

Physical Demands: Indoor work with hard and carpeted surfaces.

The position will be physically located in the Atlanta office; working remotely outside of Company Directed Guidelines is not permitted.

Currently, the in-office work model is a hybrid with 2 days remote/3 days in the office.

The Office Assistant works in office Tuesday, Wednesday and Thursday.

Sitting/standing for eight (8) hour shifts.

Must be able to remain in a stationary position 50% of the time

This position is occasionally required to sit; climb or balance; and stoop and kneel.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Extensive use of hands and fingers for manipulation of keyboard, answering phone calls, calculator, copy machine, computer printer/scanner and other office productivity machinery.

Use of computer terminal, which requires extensive eye contact with a video display terminal.

Travel Demands: N/A.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by managers/supervisors as deemed appropriate. This document does not represent an expressed or implied contract of employment nor does it alter your at-will employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

About InTown Suites

InTown Suites is one of America's largest wholly-owned economy extended stay hotel brands with 196 properties in 22 states. Since 1989, this extended stay brand has experienced high occupancy rates, leading to sustained growth and stability for its employees, even during economic downturns. InTown Suites provides apartment-style suites that are designed for extended weekly, monthly, or even longer stays and includes in-room kitchens with a full-size refrigerator, two-burner stovetop, and microwave. Fully renovated premium suites also provide a brand new kitchen with more comfort and storage for guests. Its sister brand, Uptown Suites, is the newest way to extended stay with 8 extended stay properties across the country. InTown and Uptown Suites are proud to provide our employees with a culture that embraces and is committed to building a diverse, equitable, and inclusive workforce. Come join our 1,400 (and growing) team members!

InTown Suites Mission

We work hard to live up to our mission and our core values. For us, these are not just words; they are the reason we exist. They're why we get up in the morning! Therefore, we're proud to share these with you. Our Mission: We make every guest stay memorable with small gestures that make a big difference. So what does this mean? It means we're friendly and caring and that we seize opportunities to brighten your day. We want to do good - and do well. Our core values help guide us on this journey. InTown Suites Core Values Unexpected Delight - We deliver wow in the now by speaking and acting with warmth and graciousness, constantly delivering through "little things that go a long way." We make our guests feel special, not just safe. It's these small, positive moments that surprise people. Efficiency - Like anyone on a budget, we do more with less. We keep it simple and always consistent and approach everything with clarity and self-discipline. Common sense is key. Unity - We support one another, celebrate successes, and have each other's backs. We speak freely, communicate often, and respect one another. Ultimately, we work together in harmony and with a sense of purpose. Integrity - We do the right thing even when no one is watching. Honor and integrity are everything. We are accountable for our actions and trust each other. Passion - We go all in! We're a culture of doers. We're hungry and driven to make things better, smarter, and easier. We are resilient and resourceful. We love what we do and the value it creates for our guests. Our brand is growing and so is our team! Be a part of the story and enjoy competitive compensation and benefits package including:

• Weekly pay
• Exceptional work/life balance
• Paid Personal Time Off (PTO)
• Comprehensive training programs
• Competitive starting salaries
• Bonus Potential
• Health, dental, vision, life and disability insurance
• 401(k) with company match