Office Assistant

VERBIO North America LLC; Stamford (CT); Hybrid; USD 42,000 - 62,000; Full time

Job summary

VERBIO North America is seeking an Office Administrator to maintain a clean, organized, and welcoming workplace in Stamford. You will manage day-to-day office upkeep, coordinate with vendors, handle mail, stock supplies, and ensure meeting rooms and common areas are ready for staff and visitors.

You will develop strong relationships with service providers, support office operations, and uphold high standards of cleanliness and presentation while supporting a productive work environment.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1-3 years of experience in office administration or similar role.
• Strong organizational skills.
• Excellent verbal and written communication with a customer service focus.
• Experience coordinating with vendors and building/property management teams preferred.
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Attention to detail and commitment to office presentation and cleanliness.
• Ability to lift/move up to 40 lbs occasionally.

Responsibilities

• Act as the office liaison for property management issues: maintenance requests, heat/AC, office cleaning etc.
• Build and maintain relationships with external vendors and service providers for the office.
• Process incoming/outgoing mail and deliveries.
• Manage FedEx account and create/send shipments as required.
• Scan, copy, print, proofread, and other administrative, document-related functions.
• Manage office and kitchen supplies and place supplies orders as needed. Ensure the office is stocked with refreshments for employees.
• Ensure office space, kitchen, and meeting rooms are always presentable and cleaned.
• Manage conference room reservations, coordinate with meeting organizers if necessary.
• Other duties as assigned.

Skills

Organizational skills

Communication skills

Vendor coordination

MS Office

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

A key responsibility of this role is ensuring the office environment remains organized, welcoming, and fully functional for employees and visitors. You will take ownership of the day-to-day upkeep of the office, including common areas, meeting rooms, kitchen spaces, office plants, and general cleanliness, while coordinating with vendors and service providers as needed to maintain a professional and productive workplace.

Responsibilities:

• Act as the office liaison for property management issues: maintenance requests, heat/AC, office cleaning etc.
• Build and maintain relationships with external vendors and service providers for the office.
• Process incoming/outgoing mail and deliveries.
• Manage FedEx account and create/send shipments as required.
• Scan, copy, print, proofread, and other administrative, document-related functions.
• Manage office and kitchen supplies and place supplies orders as needed. Ensure the office is stocked with refreshments for employees.
• Ensure office space, kitchen, and meeting rooms are always presentable and cleaned.
• Manage conference room reservations, coordinate with meeting organizers if necessary.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1-3 years of experience in an office administration, office coordinator, workplace experience, administrative assistant, or similar role.
• Strong organizational skills.
• Excellent verbal and written communication skills with a customer service-oriented approach.
• Experience coordinating with vendors, service providers, and building/property management teams preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and commitment to maintaining high standards of office presentation and cleanliness.
• Ability to perform occasional physical tasks such as lifting packages, stocking supplies, or moving office materials (up to 40 lbs.).

PHYSICAL DEMANDS

This position is primarily sedentary and performed in an office environment. Regularly required to sit for extended periods of time and occasionally stand or walk. Frequent use of hands and fingers to operate a computer, telephone, and other standard office equipment. Ability to communicate effectively through speaking and hearing. Visual acuity required for reading, computer work, and reviewing documents. Occasionally required to lift or move office materials weighing up to 50 pounds.

ABOUT US:

VERBIO SE (VERBIO) ,

with headquarters in Leipzig, Germany, is a leading independent manufacturer of biofuels and bioenergy in Germany and Europe. The company began producing biofuel in 2001 and today has approximately 900 employees at its locations in Germany, Poland, Hungary, India, USA and Canada producing biodiesel, bioethanol and biomethane (renewable natural gas), as well as feed, bio-fertilizers and other high-value by-products for the nutrition, pharmaceutical and cosmetics industries, all on an industrial scale. VERBIO concentrates on the use of internally developed innovative and efficient energy-saving production processes. With its innovative processes and highly efficient production plants, VERBIO is a technology leader in the biofuels market.

In January 2018, VERBIO SE formed its US subsidiary, VERBIO North America (VNA), with headquarters in Livonia, Michigan, USA. VNA plans to build, own, operate, and finance biofuel facilities across the United States and Canada.

Our Vision

Energy production from renewable resources is the key component of the world’s future energy mix. Renewable raw materials have the potential to permanently replace fossil fuels and simultaneously solve the problem of surplus agricultural production in North America and elsewhere.

It is VERBIO’s goal to be a leader in 21st-century alternative green energy solutions. As we consolidate and expand our position as one of the world’s leading biofuels producers, we will leverage our technologies and the value of agriculture to create renewable and sustainable solutions globally, while pursuing solid growth and responsible relationships with our stakeholders: farmers, customers, employees, shareholders, partners, researchers, consumers, governmental entities, and interest groups.

Our Mission

VERBIO North America is committed to the principle of sustainability and treats natural resources in a socially responsible and ethical manner. Using the latest in-house technologies, we are developing sustainable alternatives for a world that seeks to move away from fossil fuels. Our business model endeavors to ignite change and create platforms where the path to green energy is contagious.

With our fuel cutting greenhouse gas emissions by up to 90% compared to fossil fuels, we are showing the way forward in climate protection. With a vision for a greener future, we are building strong competence centers and competitive production facilities in various parts of the world, while our employees partner with farmers to safeguard the environment for current and future generations.

Our Approach

• Be creative, innovative, ethical, and fast in execution.
• Partner with agriculture to safeguard land and natural resources for future generations.
• Create enthusiasm around sustainability and renewable energy production.
• Empower employees to develop & execute upon big ideas.
• Be good citizens in our local & global communities.
• Never stop technological improvement.

Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a background check and drug test.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (I-9) upon hire.

Verbio North America reserves the right to change job descriptions and wage scales at its discretion based on market and company conditions. Positions will be filled based on experience, prior work history, education, and competence.

Verbio North America is committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s).

Verbio North America is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization. Verbio North America makes hiring decisions based solely on qualifications, merit, and business needs at the time.