Office Assistant

Granite School District; Salt Lake City (UT); On-site; USD 21,000 - 26,000; Full time

Job summary

The Adult Education Office Assistant at Granite Peaks supports Adult Education programs by handling attendance, data entry, and registration tasks with timely presence and reliability.

Responsibilities include managing student data in UASIS/MyGED, scheduling rooms, processing transcripts, and assisting students and teachers. Strong organization and communication are essential.

Qualifications

• High school diploma or equivalent required.
• Typing speed of 35 wpm with strong spelling/grammar.
• Professional, reliable, organized with good communication.
• Experience with Microsoft Office tools and confidentiality.

Responsibilities

• Manage student data in UASIS and MyGED systems.
• Create registration materials and schedules.
• Input student data to generate rolls, reports, and class schedules.
• Request transcripts and maintain accurate student files.
• Coordinate room scheduling, rolls, registrations, and fees.
• Answer phones and assist students and teachers.
• Schedule appointments for coordinators and counselors.
• Administer placement and post tests as needed.
• Perform other duties as assigned.

Skills

Typing speed

Spelling/grammar

Professionalism

Reliability

Organization

Communication

Microsoft Office

Discretion

Learning agility

Education

High school diploma or equivalent

Tools

UASIS

MyGED

Job description

Please note that this posting closes at 3:00 pm on the date listed above.

This position has two possible locations between Granite Peaks main campus in Mill Creek and Granger HS in West Valley. There will be morning and night positions available. If you have questions regarding this position, please contact Jonny Matich, Principal, at (385)-270-1141 or email [e-mail]

Hours per week: up to 29 hours per week, hours may vary.

Job Title Office Assistant Department Granite Peaks Supervisor Principal Salary Schedule ESP (84) Lane Placement F Contract Length Hourly Only FLSA Classification Non-exempt Last Review Date January 2021

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodations. The requirements listed below are representative of the knowledge, skills, training, education, responsibilities, abilities; the machines, tools and equipment used; background; and any licenses or certifications required. Physical, punctual, reliable, and predictable regular attendance is an essential job function to perform the essential duties and responsibilities of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Job Summary

The Adult Education Office Assistant is a versatile position supporting Adult Education programs. Attendance, physical presence, and timeliness are required and are essential functions of this position.

Essential Functions

• Manage stuent data in UASIS, MyGED
• Create and complete registration materials
• Input student information and use database to create rolls, reports, and schedule classes
• Request student transcripts and keep accurate student files
• Work with the site coordinator to schedule rooms, print rolls, register students, and collect fees
• Answer phones and assist students and teachers
• Make appointments for coordinator and counselor
• Administer Placement and Post Tests to students as needed
• Other duties as assigned

Non-Essential Functions

• Other duties as assigned

Required Education And Qualifications

High school diploma or equivalent

Required Prior Experience

None

Required Knowledge And Skills

• Ability to accurately type 35 wpm
• Proficient in spelling, punctuation and grammar
• Professional attitude and appearance
• Dependable
• Organized
• Strong communication skills
• Knowledge of Microsoft operating programs
• Ability to handle multiple tasks and distractions while maintaining confidentiality
• Adept at learning new computer programs

Assigned Decision Making

Make decisions within guidelines. Handles routine daily problems. Refers difficult questions to a higher authority

Interactions With Others

Positive interaction of students, teachers, support personnel, parents, and administrators.

Supervisory Responsibility

NA

Budget Responsibility

NA

Working Environment

General office conditions. May be exposed to illness.

Physical Requirements Not Limited To The Following

• While performing the duties of this job, the employee is required to speak and/or hear. Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch. Occasionally required to use hands to handle or feel and must occasionally climb or balance.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception.
• Must be able to stand/sit for long periods of time.
• Must be able to lift and or move up to 20 lbs.

Note: The list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job.