Office Assistant

HF Foods Group Inc; Ocala (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

HF Foods Group, Inc. seeks an Office Assistant to greet clients, manage mail, answer calls, and coordinate administrative tasks in a fast-paced office and warehouse environment.

The role requires bilingual English/Spanish communication, proficiency with Word, Excel and Outlook, and a team-focused attitude. A Bachelor’s or Associate’s degree in Business Administration and 2+ years of admin support experience are preferred.

Qualifications

• Professional administrative support experience in a office environment preferred.
• Bachelor’s/Associate degree in Business Administration or related field required.
• Bilingual in English and Spanish advantageous.

Responsibilities

• Greet clients and visitors to the office.
• Handle administrative duties, direct clients, and route messages.
• Answer phones, schedule meetings, and manage mail and records.
• Coordinate training sessions and support HR-related inquiries.
• Assist with payroll processing and other office projects as needed.

Skills

Communication

Interpersonal skills

Customer service

Time management

Bilingual English/Spanish

Clerical procedures

Microsoft Office

Education

Bachelor’s or Associate’s in Business Administration

Tools

Microsoft Word

Excel

Outlook

Job description

HF Foods Group, Inc. (NASDAQ: HFFG), headquartered in Las Vegas, Nevada, is a leading distributor of international foodservice solutions to Asian restaurants and other businesses across the United States. With 15 distribution centers strategically located throughout the nation, HF Foods Group aims to supply the increasing demand for Asian American restaurant cuisine.

Primary Functions

The Office Assistant is responsible for greeting clients and visitors to the office. This position will be in charge of handling administrative duties, giving clients directions to various parts of the office, contacting employees regarding visitors, answering phone calls and taking messages, and sorting and distributing mail. This role requires the ability to communicate effectively in both English and Spanish to support daily communication with Spanish-speaking employees and visitors.

Essential Duties And Responsibilities

• Manage overall administrative activities for the office.
• Responsible for the day-to-day facilities operations including purchasing office supplies, furniture, office equipment, etc.
• Perform administrative work such as typing, filing, sorting, and distributing mail; assist with the preparation of correspondence to clients.
• Answer forward, and screen phone calls.
• Coordinate training sessions and seminars.
• Perform orientations and update records of new staff.
• Support all internal and external HR related inquiries or requests.
• Assist with performance management procedures.
• Assist with payroll processing
• Schedule conferences, appointments, meetings and travel arrangements.
• Perform data entry for various systems and databases.
• Participate in and support a wide range of company projects and events.
• Perform other work-related duties as assigned.

Skills And Qualifications

• Consistent, professional manner.
• Excellent written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.
• Experience with administrative and clerical procedures.
• Able to contribute positively as part of a team, helping out with various tasks as required.
• Bilingual in English and Spanish

Education And/Or Training

• Associate’s or Bachelor’s degree in Business Administration, or related field required.
• At least 2 years of professional administrative support experience in a professional office environment preferred.

Work Conditions

(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Office and warehouse environment
• Occasional periods of standing or sitting for extended periods of time
• Required wearing of appropriate PPE
• Exposure to hot/cold weather and loud noises in a warehouse environment
• Frequent computer and telephone use
• Frequent communication with people throughout the day

Equal Opportunity Employer

HF Foods Group emphasizes and provides equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.