Office Assistant

Sunnyside Unified School District; Elvira (IA); On-site; USD 22,000 - 30,000; Full time

Job summary

Sunnyside Unified School District seeks a Clerical Support Staff member at Elvira Elementary School to greet guests, answer calls, file records, and support daily office operations.

The role requires a high school diploma and clerical experience; fluent English/Spanish is preferred. Responsibilities include handling student registrations, updating records, coordinating with staff, and maintaining a well-organized office environment.

Qualifications

• High School Diploma or equivalent.
• One (1) year clerical experience, or two (2) years as a Sunnyside Unified School District employee.
• Valid Arizona IVP Fingerprint Clearance Card.
• Some incumbents may need fluency in both Spanish and English as a condition of employment.

Responsibilities

• Greet visitors and answer/transfer telephone calls.
• Sort and distribute mail; prepare paperwork for student records and enrollment.
• Enter tardies and absences; generate reports and notify parents of unexcused absences.
• Maintain and update student records; assist with registrations and transcripts.
• Translate for staff, parents and community; assist with scheduling and meetings.
• Order and distribute office supplies; assist with general clerical duties.

Skills

Clerical techniques

PC skills

Time management

Interpersonal skills

Verbal communication

Education

High School Diploma or equivalent

1 year clerical experience or 2 years as Sunnyside employee

Arizona IVP Fingerprint Clearance Card

Bilingual in Spanish and English (preferred)

Tools

Office software

Job description

• Position Type:
  Clerical Support Staff/ Clerical School Support
• Date Posted:
  9/21/2026
• Location:
  Elvira Elementary School
• Date Available:
  10/12/2026

DEFINITION:

Under close supervision, greets incoming guests, assists with clerical duties and acts as a liaison between the community and school for Sunnyside Unified School District.

ESSENTIAL FUNCTIONS:

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledges, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class).

TASKS:

Greets visitors, answers, and transfers telephone calls; sorts and distributes mail; makes copies; sends and receives faxes; assists with registering and withdrawing students; prepares paperwork for student grades, withdrawal, enrollment, and other personal information; enters tardies and absences of students in daily log on computer and generates reports; notifies parents of unexcused absences; monitors students during office visits, lunch periods and playground duty; ensures office is well organized and attractive. Requests student records and sends out requested records; assists student with submitting official transcripts; distributes information to parents, students and staff; updates and maintains student records; translates both orally and in writing for staff, parents and community; processes employment verifications for current and past employees; schedules appointments; coordinates and schedules meetings; orders, distributes, and maintains office supplies; may assist with the student registration process; performs related duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

Knowledge of District policies and procedures.

Knowledge of clerical techniques.

Skill in the use of a personal computer and related software programs.

Skill in handling requests in a timely manner.

Skill in updating and maintaining letters and reports.

Skill in following oral and written instructions.

Skill in establishing and maintaining effective working relationships.

PHYSICAL REQUIREMENTS:

Work is performed in an indoor environment. Work requires frequent sitting, standing, bending, repetitive motion, vision to monitor, and may require some lifting. May be exposed to hostile or irate staff, students or public.

QUALIFICATIONS:

High School Diploma or equivalent.
One (1) year clerical experience, or an equivalent combination of training and experience or two (2) years as a Sunnyside Unified School District employee
Valid Arizona IVP Fingerprint Clearance Card
Additional certifications may also be required as specified by the District.
Depending on the needs of the District, some incumbents in this class must be able to demonstrate fluency in both Spanish and English as a condition of employment.

Salary Grade: F Hourly Pay: $19.25 Hours per Day: 8 Days in Contract: 238