Office Assistant

macombgov

Clinton Charter Township (MI)

On-site

USD 38,000 - 49,000

Full time

5 days ago

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Job summary

Macomb County in Clinton Township is seeking an Office Assistant to perform routine clerical duties within the Immunization Program. The position is full-time with a starting time of 8:00 a.m. and 37.5 hours per week.

The role requires a High School diploma or GED and a Michigan driver’s license. Salary ranges from $37,571.07 to $48,595.04, with comprehensive benefits starting on day one.

Qualifications

High School diploma or GED required.
Driver's license required for authorized travel.
Previous clerical work experience preferred.
Confidentiality and professional boundaries must be maintained.

Responsibilities

Perform clerical duties according to policies and procedures.
Record or post information in journals and files.
Verify information and prepare forms, records, and correspondence.
Prepare vouchers, memos, letters, and reports.
Perform calculations and compile information for documents and reports.
Handle payments and documents; route to proper offices.
Enter information into records and forms.
Maintain departmental files and distribute documents.
Answer phone calls and emails; relay messages as needed.
Operate standard office equipment and computers.

Skills

Customer service

Data entry

Multitasking

Attention to detail

Communication

Time management

Computer literacy

Education

High School diploma or GED

Job description

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.

CLASSIFICATION TITLE

Office Assistant

SALARY

$37,571.07 - $48,595.04

DEPARTMENT

Health Department

Opening Date

09/02/2026

Closing Date

09/16/2026 12:00 a.m.

FLSA STATUS

Non-exempt - overtime pursuant to Collective Bargaining Agreement

EMPLOYMENT RELATIONSHIP

Just cause subject to probationary period

CURRENT HOURS AND STARTING TIME

Full-time (37.5 hours per week) position. The starting time for this position is currently 8:00 a.m.

GENERAL SUMMARY

Performs routine to moderately difficult clerical duties according to established policies and procedures.

This position is within the Immunization Program of the Health Department located in Clinton Twp

ESSENTIAL DUTIES & RESPONSIBILITIES

Performs clerical duties according to established policies and procedures.
Records or posts information in journals, files and/or other departmental records.
Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.
Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.
Performs calculations and compiles information for and prepares various documents and reports.
Opens, sorts, tallies and records payments and other documents received.
Enters information on records and forms.
Compiles and maintains departmental files.
Distributes notices, forms and other documents.
Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.
Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.
Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
Performs related duties as assigned.
Operates an automobile to perform assigned job functions. (if applicable)

QUALIFICATIONS

Required Education and Experience

High School diploma or GED equivalent

Required Licenses or Certifications

Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel

Preferred Education and Experience

Previous clerical work experience

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of

Modern office procedures and methods
Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County

Skill in

Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
Providing customer service to internal and external customers via phone, email and in person
Performing a variety of duties, often changing from one task to another of a different nature
Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Organization and time management
Operating personal computers with current versions of office efficiency software and applications
Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting

Ability to

Work in an environment which embraces the county's Dignity Campaign
Effectively speak, write and understand the English language
Effectively speak, write and understand a language other than English is preferred
Understand and carry out oral and written directionsAccurately organize and maintain paper documents and electronic files
Maintain the confidentiality of information and professional boundaries
Provide excellent customer service to both internal and external customers with tact and courtesy
Meet schedules and deadlines of the work
Perform low to moderate level clerical/administrative related duties with a high degree of accuracy
Learn new policies, practices and procedures
Read and understand laws, rulings and other published guidance

WORK ENVIRONMENT/CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously

Work Environment