Office Administrator (VA)

JL Freelance HR; Cochiti (NM); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a Virtual Office Administrator to manage operations efficiently. You will support the U.S. team with administrative and financial tasks, including QuickBooks management, client coordination, and process improvement. Join a remote position that values excellence and offers opportunities for growth.

Benefits

Long-term remote position

Supportive work culture

Ongoing training and development

Qualifications

• 5+ years of administrative experience (remote or in-office).
• Proficient with QuickBooks Online.
• Strong organizational and communication skills.

Responsibilities

• Manage invoices, expenses, and reconciliations using QuickBooks.
• Schedule meetings and organize files.
• Coordinate tasks with clients and vendors via email and phone.

Skills

Organizational skills

Communication skills

Tools

QuickBooks Online

Construction software

Job description

What You'll Do

• As a Virtual Office Administrator, you'll play a critical role in keeping our operations efficient and organized. You'll work closely with our U.S. team to provide administrative, financial, and coordination support, helping us deliver excellent service to our clients.
  
  

Your Key Responsibilities Will Include

• QuickBooks Management: Manage invoices, expenses, and reconciliations with a high level of accuracy.
• General Admin Support: Schedule meetings, organize files, manage inboxes, and assist with documentation.
• Client & Vendor Coordination: Communicate professionally via email and phone, helping to coordinate tasks and track progress.
• Construction Software Support (Bonus): Assist in updating records or platforms (e.g., Buildertrend, Procore) if experienced.
• Process Improvement: Identify and recommend ways to streamline workflows and improve organization.
  
  

What We're Looking For

We're seeking a virtual team member who is reliable, resourceful, and committed to excellence.

Required Qualifications

5+ years of administrative experience (remote or in-office)

Proficiency with QuickBooks Online (non-negotiable)

Strong organizational and communication skills

Excellent English, both written and verbal

Comfortable working full-time PST hours (California timezone)

Bonus Qualifications

Experience with construction software such as Buildertrend, CoConstruct, Procore, etc.

Familiarity with CRM platforms or project management tools

Previous experience supporting U.S.-based businesses

What We Offer

A long-term, full-time remote position

A supportive, people-first work culture

Ongoing training and development

Opportunities for career growth within the organization

The chance to work with a forward-thinking team that values initiative and excellence

How to Apply

If you're excited about this opportunity, we'd love to meet you!

Please submit your resume and a brief cover letter highlighting your experience with QuickBooks, your ability to work PST hours, and any relevant industry knowledge you bring.

Salary: $15 per hour

Job Posted by ApplicantPro