Office Administrator - TJB

Bridges Of America; Jacksonville (FL); On-site; USD 17,908 - 23,419; Full time

Job summary

Bridges Of America in Jacksonville, FL is seeking an entry-level Administrative/Clerical candidate for a full-time role. The position requires a High School Diploma or GED and offers an hourly wage of $15.00.

The role involves handling client intake and discharge, maintaining files, processing Food Stamp procedures, and supporting accounting with receipts and invoices. Strong computer skills, especially Excel and Word, are essential for daily tasks.

Qualifications

• Minimum of a High school diploma or GED with two years’ administrative or assistant experience.
• Intermediate to advanced computer skills, especially in Microsoft Excel and Word.

Responsibilities

• Act as liaison between site and corporate departments.
• Handle client Food Stamp procedures and accounting tasks as directed.
• Manage intake/discharge of clients and maintain center documentation.
• Coordinate facility repairs, vendor quotes, and audits with the Facility Director.
• Gather receipts/invoices for the accounting department and file paperwork.
• Input MIS and Department of Corrections data as instructed by leadership.
• Attend staff meetings, take minutes, and support daily operations.

Skills

Computer literacy

Microsoft Excel

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Job description

Job Details

Level: Entry | Job Location: The Jacksonville Bridge - Jacksonville, FL 32254 | Position Type: Full Time | Education Level: High School Diploma or GED | Salary: $15.00 - $15.00 hourly | Travel Percentage: None | Job Shift: Any | Job Category: Admin - Clerical

Responsibilities

• Acts as a liaison between the site and the various corresponding corporate departments.


• Responsible for all client Food Stamp procedures acting as the Accounting Clerk based on the regional policies and procedures.


• Intake and discharge of clients, as directed by the Facility Director.


• Maintain client files, including closed files, and all center related documentation by placing filing materials in the designated file folder and drawer.


• Responsible for working with the Facility Director on facility repairs and maintenance by locating vendors and pricing quotes for needed work.


• Responsible for working with the Facility Director to facilitate any outside agency audits.


• Assist center in DC monitors and Children & Family Services audits.


• Gather all receipts and invoices and submit them to the accounting department.


• Conduct any tasks, as required by the Facility Director, for receiving new inmates.


• Update Count Logs, Population Logs, etc as required by the Facility Director.


• Maintain the Clinical Rosters as required by the Facility Director.


• Maintain paperwork required for the daily operations of the center.


• Collect intake & discharge paperwork and send it to the corporate trust account supervisor.


• Responsible for MIS and Department of Corrections data input, as instructed by Facility Director.


• Schedule, attend and take minutes at monthly staff meetings as directed by the Facility Director.


• Keep inventory on all office supplies and order monthly with the Facility Director’s approval.


• Document all petty cash expenses.


• File documentation, including the Yearly File Drawer.


• Copy and fax all center documentation as needed.


• Distribute faxes and/or mail.


• Answer telephone lines as directed by the Facility Director.


• Maintain cleanliness of the administrative offices.


• Clock in and out utilizing the company time and attendance system.


• Perform major job functions with or without an accommodation.


• Attend all mandatory training specified by policy.


• Speak, read, write, and understand English.


• Report all workers’ compensation injuries, whether they require medical attention or not, to the Facility Director immediately.


• Report all breaches of company policy or code of ethics to the Facility Director immediately (or HR Department when necessary).


• Report all unsafe conditions that could affect clients/inmates or employees to the Facility Director immediately.


• Demonstrate organizational abilities and possess good written and oral communication skills to be eligible for a promotion.


• Complete supervisory/team building training and pass all tests with a minimum score of 80% to be eligible for promotion to a supervisory position.


• Ensure adherence to all applicable policies and procedures within the scope of this job description.


• Ensure completion of any other duties assigned by the immediate supervisor.

Qualifications

• Minimum of a High school diploma or GED with two (2) years’ experience in an administrative or assistant capacity.


• Intermediate to advanced computer skills, especially in Microsoft Excel and Word.


• Education and experience may be substituted for each other on a year-to-year basis as deemed necessary.