Office Administrator / Project Support

Structural Integrity Associates; Denver (CO); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Competitive salary

Performance-based bonus

401k with employer match

Paid time off

Job summary

Structural Integrity Associates seeks an organized Office Administrator/Project Support to manage daily office operations at our Centennial, Colorado office. You will coordinate meetings, handle facilities tasks, support project setup, and assist with proposals and document management.

Ideal candidates have at least 3 years of administrative experience, strong MS Office skills, and a professional, confidential approach.

Qualifications

• Minimum 3 years of administrative, office management, project coordination, or related experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Strong document formatting, data entry, and records management skills.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Attention to detail and confidentiality.
• Ability to work independently with minimal supervision while contributing within a team.

Responsibilities

• Provide office administration support and direct point of contact for visitors, clients, vendors, and staff.
• Coordinate onsite meetings, trainings, and company events; arrange catering, AV equipment, and materials.
• Support project setup, tracking, and administrative activities; maintain project records.
• Assist with proposal development, document formatting, and quality reviews.
• Handle purchasing, shipping, and vendor invoices in coordination with Finance.
• Support document management and records administration using company systems.

Skills

MS Office

Organizational skills

Attention to detail

Communication

Discretion

Independent work

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

NetSuite

DocuWare

ERP systems

Job description

Description

Structural Integrity Associates (SI) is seeking a highly organized and detail-oriented Office Administrator / Project Support professional to support our Centennial, Colorado office. This position plays a critical role in maintaining daily office operations while providing administrative and project support to technical and business teams. The successful candidate will be a proactive self-starter who thrives in a fast-paced environment, manages multiple priorities effectively, and enjoys supporting a variety of business functions. Responsibilities include office administration, meeting coordination, facilities support, project setup and maintenance, proposal support, document management, purchasing, and project closeout activities.

Primary Responsibilities

Office Administration

• Serve as the primary point of contact for visitors, clients, vendors, and employees.
• Answer and direct incoming telephone calls and inquiries.
• Receive, sort, distribute, and process incoming and outgoing mail and deliveries.
• Maintain office supply inventory and coordinate purchasing of office supplies and equipment.
• Coordinate office maintenance requests, repairs, and vendor services.
• Support office space planning, workstation setup, and onboarding logistics for new hires, employee transfers, and visitors.
• Maintain organized office files, records, and administrative documentation.
• Perform general administrative tasks including scanning, copying, filing, printing, and document preparation.

Meeting and Event Coordination

• Coordinate onsite and offsite meetings, training sessions, and company events.
• Reserve meeting rooms and arrange catering, audiovisual equipment, and meeting materials.
• Prepare and distribute meeting communications, agendas, and logistics information.
• Assist with visitor accommodation and meeting support as needed.

Project and Proposal Support

• Create and maintain opportunities, quotes, and projects within company systems.
• Support proposal development through document preparation, formatting, assembly, and quality review.
• Assist technical staff with formatting reports, calculations, presentations, and client deliverables.
• Maintain project documentation and records in accordance with company procedures.
• Support project managers with project setup, tracking, and administrative activities.
• Coordinate project closeout activities and ensure accurate record retention.
• Assist with document management, filing, and records administration using company systems.

Purchasing and Shipping Support

• Process purchase requisitions and purchase orders, ensuring proper documentation and approvals.
• Coordinate receipt and reconciliation of purchased items.
• Support shipping and receiving activities for office, field, and client operations.
• Track shipments and coordinate deliveries as required.

Finance Support

• Partner with the Finance Department to ensure vendor invoices, purchase orders, and related documentation are accurately processed, approved, reconciled, and maintained in accordance with company procedures.

Skills & Qualifications

Required Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Minimum 3 years of administrative, office management, project coordination, or related experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Strong document formatting, data entry, and records management skills.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail and commitment to accuracy.
• Ability to exercise discretion and maintain confidentiality.
• Ability to work independently with minimal supervision while contributing effectively within a team environment.
• Professional, positive, and customer-service-oriented attitude.

Preferred Qualifications

• Experience supporting engineering, consulting, construction, or professional services organizations.
• Experience with proposal preparation and technical document formatting.
• Experience with NetSuite, DocuWare, or other ERP/document management systems.
• Experience supporting project management functions and project lifecycle administration.

Physical Requirements

• Sitting and standing for extended periods.
• Bending, crouching, and reaching high and low places.
• Lifting and carrying materials and packages weighing up to 15 pounds.
• Frequent movement throughout the office to support daily operations.

Pay Range

The expected salary range for this role in Denver, CO is $27.00 to 33.80 hourly. Exact pay will be commensurate with experience and qualifications.

Application Deadline

This position will remain open until filled. Applications will be reviewed on a continuous basis. To ensure full consideration, applicants are encouraged to submit their applications at the earliest opportunity.

Export Control Notice

Certain positions at SIA may require access to information and technology which is subject to Export Administration Regulations 15 CFR 730-774, including those of the US Department of Energy (DOE) in 10 CFR 810 and Nuclear Regulatory Commission (NRC) 10 CFR Part 110. Hiring decisions for such positions must comply with these regulations and may result in SIA limiting its consideration of foreign nationals who are citizens of countries that are not on the DOE’s Generally Authorized Destinations List: https://www.ecfr.gov/current/title-10/chapter-III/part-810/appendix-Appendix%20A%20to%20Part%20810.

About Us

SIA is an engineering consulting firm serving various industries including Nuclear Power, Energy Services, Pipeline Integrity, and Critical Infrastructure. Join a team of internationally recognized experts in a culture based on knowledge, excellence, and respect for one another. Our employees are members of a distinct community of internationally respected professionals committed to quality, engineering innovation and a shared goal of building a safer world.

Why Work at SIA

SIA offers a competitive salary and performance-based bonus program. Our retirement benefits include a Traditional 401k, Roth 401k, and an employer match. To help employees maintain a work-life balance, SIA also offers various paid time off including vacation, floating holidays, sick time, and parental leave.

Our employees also enjoy a comprehensive benefits program that includes the following:

• Medical, dental, and vision insurance
• Life Insurance and AD&D
• Short-term and long-term disability
• Health Savings Account with employer contribution
• Flexible Spending Account for health care and dependent care
• ID theft protection and credit monitoring

Structural Integrity Associates, Inc. is an equal opportunity employer.

www.structint.com

SIA does not welcome third-party recruiters, employment agencies, headhunters, etc. Please do not reach out to SIA employees requesting a call, sit down, meeting, or email response.