Office Administrator - Part-time

Cooke Inc.; California; On-site; USD 18,000 - 26,000; Part time

Benefits offered by this job

Health benefits (dental/vision/medical

Life and disability insurance

Employee assistance program

RRSP matching

Wellness programs

Career development

Employee discounts

Job summary

True North Salmon, a division of Cooke Aquaculture Inc., is seeking an organized Office Administrator to support purchasing, operations, production, inventory and customer service on a part-time basis in Dartmouth, NS. You will act as the main administrative link to Head Office, ensuring accurate documentation and timely resolution of issues.

This role offers a pathway to full-time in 2027, competitive benefits, and a collaborative team environment.

Qualifications

• 2–5 years of experience in administration, accounting support, purchasing, operations, or office coordination preferred.
• Strong organizational, time-management, follow-up, and problem-solving skills, with excellent attention to detail.
• Comfortable working with invoices, purchase orders, credits, payments, and other financial documentation.
• Strong written and verbal communication skills and the ability to coordinate effectively across multiple departments.

Responsibilities

• Coordinate purchase orders, receiving records, invoices, credits, returns, claims, and supporting documentation.
• Match purchase orders, receipts, and vendor invoices; identify discrepancies and coordinate corrections.
• Track open purchase orders, outstanding invoices, vendor issues, customer credits, returns, and claims through to completion.
• Act as the administrative liaison between local Purchasing and Operations and Head Office Accounts Payable and Accounts Receivable.
• Maintain accurate vendor, customer, purchasing, inventory, production, shipping, and receiving records.
• Provide administrative support to Operations and Production and ensure operational paperwork is complete and accurately entered.
• Communicate missing or incomplete information, request required documentation and return incomplete paperwork for correction.
• Provide regular updates to the Sales & Operations Manager and elevate unresolved items that may create financial, operational, or customer-service risk.

Skills

Administration

Accounting support

Purchasing

Operations coordination

Microsoft Office

Excel

Tools

ERP systems

Invoicing

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Administrator - Part-time

TNS - ACC - Admin Part Time

True North Salmon, a Division of Cooke Aquaculture Inc., a dynamic and growing east coast family company, with Platinum Member status in the Canada’s Best Managed Companies Program, is offering a unique opportunity for the right individual to join the AC Coverts Team in Dartmouth, NS.

Cooke is a global seafood company with operations in North America, Europe, and South America. Our company’s success is driven by our dynamic, highly-skilled and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.

The Role

We are seeking a highly organized, detail-oriented Office Administrator to provide administrative and financial coordination across the business. The role coordinates administrative and financial processes for purchasing, operations, production, inventory, shipping, receiving, and customer service. As the key administrative link between the local operation and Head Office, the Office Administrator ensures that documentation, discrepancies, credits, returns, and other outstanding items are tracked and resolved promptly.

*This is a part-time position with the potential to grow into a full-time role in 2027.

Key Responsibilities

• Coordinate purchase orders, receiving records, invoices, credits, returns, claims, and supporting documentation.
• Match purchase orders, receipts, and vendor invoices; identify discrepancies and coordinate corrections.
• Track open purchase orders, outstanding invoices, vendor issues, customer credits, returns, and claims through to completion.
• Act as the administrative liaison between local Purchasing and Operations and Head Office Accounts Payable and Accounts Receivable.
• Maintain accurate vendor, customer, purchasing, inventory, production, shipping, and receiving records.
• Provide administrative support to Operations and Production and ensure operational paperwork is complete and accurately entered.
• Communicate missing or incomplete information, request required documentation and return incomplete paperwork for correction.
• Provide regular updates to the Sales & Operations Manager and elevate unresolved items that may create financial, operational, or customer-service risk.

Qualifications:

• 2-5 years of experience in administration, accounting support, purchasing, operations, or office coordination preferred.
• Strong organizational, time-management, follow-up, and problem-solving skills, with excellent attention to detail.
• Comfortable working with invoices, purchase orders, credits, payments, and other financial documentation.
• Strong Microsoft Office and Excel skills; experience with ERP, accounting, purchasing, or inventory systems is an asset.
• Strong written and verbal communication skills and the ability to coordinate effectively across multiple departments.
• Ability to work independently, maintain confidentiality, and manage competing priorities in a fast-paced environment.
• Experience in seafood, food distribution, grocery, foodservice, manufacturing, or logistics is considered an asset.

*As per company policy, a criminal background check is required.

Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.

Benefits Package

• Health Benefits: Includes coverage for dental, vision, and extended medical care.
• Insurance: Life and disability insurance provided for financial security.
• Support Services: Access to an Employee Assistance Program (EAP).
• Financial Planning: Opportunity for RRSP matching to support your retirement savings.
• Wellness: Wellness programs.
• Career Development: Professional growth opportunities and avenues for advancement.
• Perks: Employee discounts on company products or services.

The Opportunity

The role description is just one part of the story. This is an opportunity to grow, to stretch, to work within the parameters of the role but stretch to your fullest potential. We are a team that counts performance, we reward contribution, and we recognize talent. It is about being at the center of the fastest growing company in Atlantic Canada and knowing you are part of that growth. The ability to bring your passion for learning, desire for growth, and energy for moving your career forward is what we offer.

Why Cooke?

Simple – we are a company that rewards initiative, resourcefulness and work ethic. We will champion your growth and provide you with the platform to create your path, your career and your future.

We thank all candidates for their interest, however, only those selected for interviews will be contacted.