Office Administrator - Marlborough, MA

Sartorius Stedim North America, Inc.; Marlborough (MA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Mentoring and leadership programs

Internal seminar offerings

Flexible work schedules

Paid vacation and sick time

Health and well-being programs

401(k) with company match

Community service day

Diverse international collaboration

Job summary

Sartorius Stedim North America, Inc. is seeking an Office Administrator to handle front-of-house duties and general administrative tasks at our Marlborough, MA site. You will greet visitors, answer calls, manage supplies, and support HR across multiple sites.

The role emphasizes organization, communication, and a service-oriented mindset to create a positive first impression and provide efficient administrative support to the business.

Qualifications

• Good standard of education, ideally with internship experience in administration.
• Experience in a similar role or function is beneficial.
• Strong organization and effective communication skills across all levels and functions.
• Customer service orientation with attention to detail.
• Fluent in English, additional language is desirable.

Responsibilities

• Perform general office duties, including filing, answering incoming calls, greeting visitors and ordering office supplies.
• Create a welcoming environment in the visitors' reception area and maintain a tidy and comfortable working environment of office.
• Deal efficiently and effectively with incoming calls.
• Act as a liaison between employees and the Human Resources team.
• Procure and administrate stationery and office supplies.
• Execute key clerical activities including recording of receipts for raw material purchases, and assisting in forwarding invoices to the Finance Department.
• Organize key office functions and events as needed to support the needs of the business.
• Administrate and book external couriers and local transport services.
• Administrate information display in the reception area.

Skills

Organization

Communication skills

Customer service

English fluency

Job description

As the Office Administrator, you will be responsible for general administrative activities and for front of house services. The holder of this position will oversee the greeting of visitors, dealing with internal and external telephone calls and any administrative tasks required, in an efficient and effective manner. The goal is to create the right first impression of the company as soon as someone makes contact with reception and to provide organization and support to the business.

You will be supporting the Center for Bio Process Innovation and will be providing administrative support to multiple sites.

*Onsite role based at our Marlborough, MA site*

What you will accomplish together with us:

• Perform general office duties, including filing, answering incoming calls, greeting visitors and ordering office supplies
• Create a welcoming environment in the visitors' reception area and maintain a tidy and comfortable working environment of office
• Deal efficiently and effectively with incoming calls
• Act as a liason between employees and the Human Resources team
• Procure and administrate stationery and office supplies
• Execute key clerical activities including recording of receipts for raw material purchases, and assisting in forwarding invoices to the Finance Department
• Organize key office functions and events as needed to support the needs of the business
• Administrate and book external couriers and local transport services
• Administrate information display in the reception area

What will convince us:

• Good standard of education, ideally with internship experience in administration
• Experience in a similar role or function is beneficial
• Strong organization and effective communication skills across all levels and functions
• Customer service orientation with attention to detail
• Fluent in English, additional language is desirable
• Identification with our core values: Sustainability, Openness, Enjoyment

What We Offer

• Personal and Professional Development: Mentoring, leadership programs, internal seminar offerings
• Worklife Balance: Paid vacation, sick time, corporate holidays and community service day; as well as flexible work schedules
• Making an Impact Right from the Start: Comprehensive onboarding, including a virtual online platform
• Welcoming Culture: Mutual support, team spirit and international collaboration; communities on numerous topics such as “Coaching”, “Agile Working” and a “Businesswomen’s Network”
• Health & Well Being: Wide selection of health and well-being support such as a variety of medical plans to choose from, dental, vision, EAP, and other wellness programs.
• Intelligent Working Environment: Working in smart buildings with the latest technology and equipment.
• Retirement Savings Plan: 401 k (with generous company match)
• Flexible Spending: HSA, FSA (dependent care & healthcare spending), Transportation Commuter Account
• Company Paid Benefits: Basic Life Insurance, AD&D, EAP, Family Planning & Women’s Health, Health Advocate
• Additional/Optional: Supplemental Life Insurance (employee, spouse & dependents), Legal Services, LTD & STD, Critical Illness Insurance, Student Loan Tuition Refinance Service

Sartorius is an equal opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability or based on status in any other protected group of class.

Please view equal employment opportunity posters provided by OFCCP here.

E-Verify Participation Info

E-Verify Workers Rights

Sartorius is part of the solution in the fight against cancer, dementia, and many other diseases. Our technologies help translate scientific discoveries into real-world medicine faster, so that new therapeutics can reach patients worldwide. We look for ambitious team players and creative minds, who want to contribute to this goal and advance their careers in a dynamic global environment. Join our global team and become part of the solution.

www.sartorius.com/career

If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by e-mail at [e-mail]

Sartorius is an equal opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability, or based on status in any other protected group of class.

If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by e-mail at [e-mail]

About Sartorius

Sartorius is part of the solution in the fight against cancer, dementia, and many other diseases. Our technologies help translate scientific discoveries into real-world medicine faster, so that new therapeutics can reach patients worldwide.

We look for ambitious team players and creative minds, who want to contribute to this goal and advance their careers in a dynamic global environment.

Join our global team and become part of the solution. www.sartorius.com/careers