Office Administrator- Irvine

Motorola Solutions; Irvine (CA); On-site; USD 34,440 - 37,195; Full time

Benefits offered by this job

Incentive Bonus Plans

Medical, Dental, Vision benefits

401(k) with Company Match

10 Paid Holidays

Generous Paid Time Off Packages

Employee Stock Purchase Plan

Paid Parental & Family Leave

Job summary

Silvus Technologies in Irvine is seeking an Office Administrator to serve as the operational backbone for daily office operations. The role involves supporting purchasing, vendor relations, travel, and administrative needs for the Irvine engineering team across sites.

Reporting to the Irvine site lead, this fully onsite position supports the front desk and ensures a professional, organized environment while coordinating with Facilities and Engineering teams.

Qualifications

• High School Diploma or GED required.
• 2–3 years of office administration experience, preferably with purchasing responsibilities.
• Excellent organizational skills and ability to prioritize and take initiative.
• Demonstrated commitment to customer service with a professional demeanor.
• Internet skills including email, group messaging, and digital data collection.
• Effective oral and written communication skills.
• Attention to detail, reliability, and teamwork.
• Must be a U.S. Person due to federal contracts.
• Background check and drug test required.

Responsibilities

• Primary responsibility for supporting maintenance and ordering of supplies and break room stocks.
• Handle front desk duties: answer phones, greet visitors, manage deliveries, support daily operations.
• Keep office area clean, organized, and professional for staff and visitors.
• Support filing, storage, and document management; faxing, scanning, copying.
• Partner with Facilities to address Irvine and San Diego office concerns promptly.
• Assist with event coordination for Irvine or San Diego offices as requested.
• Support engineering teams with administrative tasks and travel arrangements.
• Manage purchasing requests for Engineering teams; place orders and track shipments.

Skills

Office front desk responsibilities

Customer service

Organizational skills

Communication skills

Teamwork

Purchasing

Vendor relations

Education

High School Diploma or GED

Tools

Google Suite

MS Office

Job description

Job Description

Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of "Keeping Our Heroes Connected"?

Silvus is seeking an Office Administrator who will serve as the operational backbone of the Irvine office to support daily operations and play a critical part in the productivity and efficiency of the Irvine engineering team. This role supports purchasing, vendor relationships, travel, and administrative needs for the broader engineering team at different sites.

This role reports to the Irvine site lead, with dotted line reporting to the Office Manager at HQ. The position is fully onsite, Monday through Friday, at Silvus Technologies' office in Irvine, near the Irvine Spectrum.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

Role and Responsibilities

• Primary responsibility for supporting the maintenance and ordering of company supplies, food, and beverages, as well as stocking the break room for the Irvine office.
• Handle front desk responsibilities for the Irvine office, including answering phones, greeting/assisting visitors, managing deliveries, and supporting day-to-day office operations.
• Keep the Irvine office area clean, tidy, and organized. Ensure the office environment is consistently professional, organized, and welcoming for employees and visitors.
• Support office filing, storage, and document management processes, including faxing, scanning, and copying.
• Partner with the Facilities team to address Irvine and San Diego office concerns in a timely manner.
• Assist with any event coordination for the Irvine or San Diego offices as requested.
• Support the Irvine and San Diego Engineering teams with various administrative and operational tasks.
• Support travel for the team and any new hires across multiple locations.
• Manage purchasing requests for the Engineering teams. Place orders, track shipments, and proactively follow up with vendors.
• Perform other related duties as representative of the role.

Required Qualifications

• High School Diploma or GED.
• 2–3 years of office administration experience, preferably with purchasing responsibilities.
• Excellent organizational skills and ability to prioritize and take initiative.
• Demonstrated commitment to customer service with a high emphasis on a professional and friendly attitude, attire, and professional demeanor.
• Internet skills including use of email, group messaging, and digital data collection.
• Effective oral and written communication skills.
• Attention to detail, accuracy, flexibility, reliability, and teamwork.
• Prior experience in a fast‑paced office environment, meeting multiple deadlines.
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
• All employment is contingent upon the successful clearance of a background check and drug test.

Preferred Qualifications

• Highly proficient in Google Suite and MS Office (Excel, Word, PowerPoint).
• Capability for critical thinking and problem‑solving.
• Ability to maintain confidentiality.

Working Conditions & Physical Requirements

• Extended periods sitting at the front desk.
• Ability to regularly lift and carry up to 25 lbs.
• Walking/Moving around.

Compensation

$25–$27 per hour. The pay range is not a guarantee. It is based on market research and peer data and will vary depending on the candidate’s experience and qualifications.

Benefits

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401(k) with Company Match
• 10 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

Eligibility Notice

NOTE – As a U.S. Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&D roles) will be included in the Required Qualifications section of the posted position. This does not apply to international positions; only job postings for positions located in the U.S.

All employment is contingent upon the successful clearance of a background check and drug test.

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

Accommodation Statement

We are committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete the Reasonable Accommodations form so we can assist you.