Office Administrator III

University of Utah Health Research; Salt Lake City (UT); Presencial; USD 42 000 - 68 000; Tempo integral

Resumo da oferta

The Division of Hematology and Hematologic Malignancies at the University of Utah Health Research seeks an Office Administrator to support faculty, manage calendars, travel, and CV updates, and provide high-level administrative service at the Huntsman Cancer Institute.

Strong communication and organizational skills are essential, with proficiency in Word, Excel, Outlook, Access, and PowerPoint preferred. The role requires independence and team collaboration in a fast-paced environment.

Qualificações

• Equivalency: 1 year of higher education can be substituted for 1 year of directly related work experience.
• Office Administrator III requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Responsabilidades

• Administrative Support: act as liaison for the Division with Huntsman Cancer Institute and manage faculty calendars, scheduling, travel, and leave time.
• Update CVs in the online system (U-CV) and provide customer service to division faculty and staff.
• Process travel, expense reimbursement, and purchasing requests per University policies; track invoices and payments.

Conhecimentos

Communication skills

Organizational skills

Team player

Independent worker

Formação académica

Bachelor’s degree or equivalent

Master’s degree or equivalent

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Access

PowerPoint

Descrição da oferta de emprego

Job Summary

The Division of Hematology and Hematologic Malignancies is a division of the Department of Internal Medicine at the University of Utah. The scientific focus of our Division is the study of blood and bone marrow in health and disease. Our physicians treat patients with blood cancer, such as leukemias and lymphomas, clotting disorders such as hemophilia, and diseases of iron metabolism such as hemochromatosis. We are looking for a self-motivated, well organized, outgoing person to join our team as an Office Administrator. This position will provide direct faculty support. This job will be located at the Huntsman Cancer Institute. Ability to communicate in writing and verbally is essential. Ability to be a self-starter, prioritize tasks, be solution oriented and have a positive attitude is vital. Relationship management is a key element.

Responsibilities

• Administrative Support: The incumbent will work with a team of office professionals to provide support for the Division of Hematology and will act as a liaison for the Division with the Huntsman Cancer Institute. This individual will be responsible for overseeing specific components of daily activities, including: managing faculty calendars and scheduling, organizing travel, tracking faculty leave time and discretionary account balances, updating CVs in the online system, U-CV, and providing customer service to division faculty and staff.
• Financial: Process travel, expense reimbursement, and purchasing requests in accordance with University policies. Invoice tracking and payments.
• Office Maintenance: Mail, key requests, general supplies.
• Education: Coordinate meetings and events.
• Additional support related duties as needed and assigned, commensurate with the

Minimum Qualifications

EQUIVALENCY STATEMENT :

1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

• Office Administrator, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Preferences

• Prior University and Huntsman Cancer Institute experience preferred, but all applicants are encouraged to apply.
• Moderate to advanced computer skills. Proficiency with Microsoft Word, Excel, and Outlook is strongly preferred.
• Familiarity with Microsoft Access, PowerPoint, and the ability to learn new computer programs quickly is preferred.
• Desirable candidate will have demonstrated a strong organizational capacity, ability to balance priorities and ensure follow-through with a diverse set of responsibilities.
• Punctual, professional, and a team player.
• Also, should be able to work independently under the management of the supervisor

Type

Benefited Staff

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

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To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.

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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.