OFFICE ADMINISTRATOR-HS

Clear Creek County, Colorado; Idaho Springs (CO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid time off

Telehealth services

Job summary

Clear Creek County is seeking an experienced administrative professional to perform complex and sensitive duties under the Human Services Director. The role involves acting with discretion, interfacing with elected officials, staff, vendors, and the public, and stepping in for leadership in their absence.

Responsibilities include grants reporting, filing systems, staff support for events, travel arrangements, and confidential minutes. Strong organizational and communication skills are essential.

Qualifications

• Associate's or Bachelor's Degree in business administration, office management, or a related field.
• Prior experience in office administration, executive assistance, or related roles is highly valued.

Responsibilities

• Assist the public in person and on the telephone by providing general information and directing to appropriate staff.
• Perform administrative projects and confidential duties with discretion.
• Collect and process information and produce reports for grants in coordination with other agencies.
• Provide technical assistance for software, computer and office systems.
• Set up and manage filing systems and confidential records.
• Coordinate appointments, travel, and class logistics for department staff.
• Draft, edit, and format memos, reports, forms, and emails accurately.
• Take minutes or notes, often confidential.
• Maintain office and building supply inventory and ordering.
• Coordinate events and recognitions; manage fleet maintenance for the department.

Skills

Strong organisational skills

Excellent communication

Google Workspace

Excel proficiency

Independent working

Attention to detail

Education

Associate's or Bachelor's Degree in business administration

Tools

Google

Excel

Job description

JOB SUMMARY:

Under general supervision of the Human Services Director, this position is responsible for performing a variety of complex and sensitive administrative duties requiring knowledge of policies, procedures, using independent judgment, and confidentiality. Responsibilities include, but are not limited to: performing complex and administrative duties such as interfacing between elected officials, employees, vendors, and the public.May perform the work of the Division Director, Manager, and/or Supervisor in their absence, or when needed.

BENEFITS

Clear Creek County offers a comprehensive benefits package for eligible employees, which may include retirement benefits, medical, dental, and vision coverage; wellness programs; county-paid life and disability insurance; flexible spending and health savings account options; paid time off, sick leave, and holidays; Employee Assistance Program (EAP) resources; telehealth services; and voluntary supplemental benefit offerings.

Benefit eligibility is based on position and scheduled hours; not all positions qualify for the full benefits package.

Sworn Sheriff’s Office Positions Only: Enhanced retirement benefits through FPPA (Fire & Police Pension Association) are available.

PRINCIPAL JOB DUTIES:

• Assist the public in person and on the telephone by providing general information related to area of responsibility and/or directing the individual(s) to appropriate staff or department
• Perform special projects of administrative, technical and confidential nature as assigned and in conjunction with the Elected Official, Division Director, Manager, and/or Supervisor
• Collect and process information and produce reports for grants in coordination with other agencies.
• Provide technical assistance for software, computer system, telephone system and office machinery
• Setup and manage paper or electronic filing systems, record-keeping, or maintaining documents including confidential records
• Collect information, compiles, and prepares complex reports.
• Operate office equipment such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Arrange appointments, classes, seminars, travel arrangements for all personnel in department.
• For classes conducted by respective department, assist staff with class, attendance, roster and supply arrangements.
• Compose, type, and edit a wide range of correspondence, memos, reports, forms, emails accurately and completely
• Take and transcribe or compose minutes or notes often of a confidential and sensitive nature
• Maintain office and/or building supply inventory, ordering supplies for assigned department, as necessary
  • Screen, sort and route incoming mail and process all outgoing mail, working with outside agencies as needed such as FedEx, UPS, etc.
  • Coordinate special events, gift, and recognition programs for employees and non-profits
  • Coordinate the fleet maintenance for their respective department
• Act as representative for department/office in the absence of Elected Official, Division Director, Manager, and/or Supervisors in their absence
• Adheres to all county policies and procedures and all laws and regulations as they pertain to assigned areas
• Perform other related duties as assigned by the Elected Official, Division Director, Manager, and/or Supervisors

MINIMUM JOB REQUIREMENTS:

REQUIRED EXPERIENCE / EDUCATION

• Associate's or Bachelor's Degree in business administration, office management, or a related field.
• Prior experience in office administration, executive assistance, or related roles is highly valued

KNOWLEDGE, SKILLS & ABILITIES

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Google, Excel, and state administered systems.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Problem-solving skills.

NECESSARY SPECIAL REQUIREMENTS

• Must have valid Colorado Motor Vehicle Driver’s License
• Must pass background check: Criminal & Traffic
• Required legal authorization to work - United States citizenship or legal authorization to work in the United States

SUPERVISORY:

There are no supervisory duties related to this position.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

Work is primarily performed in an office environment. This position requires the capability to do the following activities: sitting for long periods of time, standing, walking, lifting, stretching, bending, twisting, carrying, pushing and pulling. Must be physically able to lift up to 40 pounds. Must be capable of driving passenger vehicles. Hearing voice conversation is essential to effective job performance. Clear vision at 20 inches or less and up to 20 feet or more, use of corrective eyewear is acceptable.

POSSIBLE HEALTH RISKS SPECIFIC TO THIS POSITION

N/A

The above statements are intended to describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties and responsibilities. Clear Creek County provides reasonable job-related accommodations for disabled persons.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).