OFFICE ADMINISTRATOR-HS

Clear Creek County; Idaho Springs (CO); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Benefits package

Medical coverage

Paid time off

Retirement benefits

Job summary

Clear Creek County is seeking an experienced administrative professional to support the Human Services function. The role involves handling complex duties, policy knowledge, and independent judgment while interfacing with elected officials, staff, vendors, and the public.

You may stand in for leadership roles when needed, ensuring continuity of operations and adherence to county policies and confidentiality requirements.

Qualifications

• Associate's or Bachelor's Degree in business administration, office management, or a related field.
• Prior experience in office administration, executive assistance, or related roles is highly valued.

Responsibilities

• Assist the public in person and on the telephone by providing general information related to area of responsibility and/or directing the individual(s) to appropriate staff or department
• Perform special projects of administrative, technical and confidential nature as assigned and in conjunction with the Elected Official, Division Director, Manager, and/or Supervisor
• Collect and process information and produce reports for grants in coordination with other agencies.
• Provide technical assistance for software, computer system, telephone system and office machinery
• Setup and manage paper or electronic filing systems, record-keeping, or maintaining documents including confidential records
• Collect information, compiles, and prepares complex reports.
• Operate office equipment such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Arrange appointments, classes, seminars, travel arrangements for all personnel in department.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Attention to detail

Problem solving

Education

Associate's or Bachelor's Degree in business administration, office management, or a related field

Tools

Google

Excel

State administered systems

Job description

Job Summary

Under general supervision of the Human Services Director, this position is responsible for performing a variety of complex and sensitive administrative duties requiring knowledge of policies, procedures, using independent judgment, and confidentiality. Responsibilities include, but are not limited to: performing complex and administrative duties such as interfacing between elected officials, employees, vendors, and the public. May perform the work of the Division Director, Manager, and/or Supervisor in their absence, or when needed.

Job Summary

Under general supervision of the Human Services Director, this position is responsible for performing a variety of complex and sensitive administrative duties requiring knowledge of policies, procedures, using independent judgment, and confidentiality. Responsibilities include, but are not limited to: performing complex and administrative duties such as interfacing between elected officials, employees, vendors, and the public. May perform the work of the Division Director, Manager, and/or Supervisor in their absence, or when needed.

Benefits

• Clear Creek County offers a comprehensive benefits package for eligible employees, which may include retirement benefits, medical, dental, and vision coverage; wellness programs; county-paid life and disability insurance; flexible spending and health savings account options; paid time off, sick leave, and holidays; Employee Assistance Program (EAP) resources; telehealth services; and voluntary supplemental benefit offerings.
• Benefit eligibility is based on position and scheduled hours; not all positions qualify for the full benefits package.
• Sworn Sheriff’s Office Positions Only: Enhanced retirement benefits through FPPA (Fire & Police Pension Association) are available.

Principal Job Duties

• Assist the public in person and on the telephone by providing general information related to area of responsibility and/or directing the individual(s) to appropriate staff or department
• Perform special projects of administrative, technical and confidential nature as assigned and in conjunction with the Elected Official, Division Director, Manager, and/or Supervisor
• Collect and process information and produce reports for grants in coordination with other agencies.
• Provide technical assistance for software, computer system, telephone system and office machinery
• Setup and manage paper or electronic filing systems, record-keeping, or maintaining documents including confidential records
• Collect information, compiles, and prepares complex reports.
• Operate office equipment such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Arrange appointments, classes, seminars, travel arrangements for all personnel in department.
• For classes conducted by respective department, assist staff with class, attendance, roster and supply arrangements.
• Compose, type, and edit a wide range of correspondence, memos, reports, forms, emails accurately and completely
• Take and transcribe or compose minutes or notes often of a confidential and sensitive nature
• Maintain office and/or building supply inventory, ordering supplies for assigned department, as necessary
• Screen, sort and route incoming mail and process all outgoing mail, working with outside agencies as needed such as FedEx, UPS, etc.
• Coordinate special events, gift, and recognition programs for employees and non-profits
• Coordinate the fleet maintenance for their respective department
• Act as representative for department/office in the absence of Elected Official, Division Director, Manager, and/or Supervisors in their absence
• Adheres to all county policies and procedures and all laws and regulations as they pertain to assigned areas
• Perform other related duties as assigned by the Elected Official, Division Director, Manager, and/or Supervisors

Minimum Job Requirements

REQUIRED EXPERIENCE / EDUCATION

Associate's or Bachelor's Degree in business administration, office management, or a related field.

Prior experience in office administration, executive assistance, or related roles is highly valued

Knowledge, Skills & Abilities

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Google, Excel, and state administered systems.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Problem-solving skills.

Necessary Special Requirements

• Must have valid Colorado Motor Vehicle Driver's License
• Must pass background check: Criminal & Traffic
• Required legal authorization to work - United States citizenship or legal authorization to work in the United States

Supervisory

There are no supervisory duties related to this position.

Physical Requirements And Work Environment

Work is primarily performed in an office environment. This position requires the capability to do the following activities: sitting for long periods of time, standing, walking, lifting, stretching, bending, twisting, carrying, pushing and pulling. Must be physically able to lift up to 40 pounds. Must be capable of driving passenger vehicles. Hearing voice conversation is essential to effective job performance. Clear vision at 20 inches or less and up to 20 feet or more, use of corrective eyewear is acceptable.

POSSIBLE HEALTH RISKS SPECIFIC TO THIS POSITION

N/A

EMERGENCY DEPLOYMENT

Employees may be temporarily reassigned to perform emergency response or disaster recovery duties within their department or in other County departments during a County-declared emergency or disaster, as authorized under the Clear Creek County Employee Disaster Deployment Policy. Such assignments will align with operational needs and the employee’s skills and may occur with limited notice. Deployment assignments require employee agreement, and employees will continue to receive their regular compensation in accordance with County policies and applicable labor laws during such assignments.

The above statements are intended to describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties and responsibilities. Clear Creek County provides reasonable job-related accommodations for disabled persons.

The above statements are intended to describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties and responsibilities. Clear Creek County provides reasonable job-related accommodations for disabled persons.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c).