Office Administrator - Full Time

Bass Pro Shops; Irvine (CA); On-site; USD 24,796 - 28,585; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Health Savings Account

Flexible Spending Account

401k Retirement Savings

Paid holidays

Paid vacation

Paid sick time

Bass Pro Cares Fund

Job summary

Bass Pro Shops in Irvine, CA is seeking an Office Administrator to support the General Manager with administrative tasks and HR functions in-store. You will handle filing, reports, scheduling, data entry, and new employee paperwork while delivering a legendary guest experience.

Starting pay ranges from $18.00 to $20.75 per hour. Benefits include medical, dental, vision, 401k, and paid holidays/vacation. Equitable opportunities are provided by Bass Pro Shops.

Qualifications

• Minimum High School education or equivalent experience.
• Ability to communicate in a friendly and professional manner.
• Ability to facilitate training to groups up to 25 people.

Responsibilities

• Assist GM with administrative tasks and HR functions in-store.
• Prepare reports, filing, data entry, and schedule meetings.
• Process invoices and maintain expense tracking worksheet.
• Provide excellent customer service and assist associates with training.

Skills

Customer service

Training delivery

Data entry

MS Office

Communication

Cash handling

Education

High School diploma or equivalent

Tools

POS system

Phone system

Microsoft Excel/Word

Job description

## Office Administrator - Full TimeApplylocations: California: Irvine Bass Pro Shopstime type: Full timeposted on: Posted Todaytime left to apply: End Date: August 30, 2026 (30 days left to apply)job requisition id: R261920***POSITION SUMMARY:***The Office Administrator assists the General Manager with various administrative tasks to include filing, running reports, setting appointments, scheduling meetings, gathering information, etc. Assists the HR Manager with daily HR functions in the store. To include conducting training sessions for new and current associates; completing new hire paperwork; filing; data entry.***ESSENTIAL FUNCTIONS:**** Supports a strong commitment to world class customer service and ensures a pleasant and productive shopping experience for all customers.* Assists the HR Manager with the following: + Completes all “new hire” paperwork for all new associates, + Conducts orientation for all new associates, + Coordinates the S.T.A.R. Program to include scheduling, training and reporting, + Coordinates and schedules Associate training in all areas, + Completes Data entry for new associates, pay increases, associate reviews, etc. + Assists with planning and implementing Associate activities.* Gathers data & information, and prepares certain reports as needed by the General Manager.* Maintains strict confidentiality.* Processes and codes invoices & maintain Expense Tracking Worksheet.* Maintains store checkbook register & P-card log.* Maintains the Competitive Shop program & the decoy list.* Orders & monitors store supplies.* Coordinates travel advances and expense forms.* Submits IT Help Desk requests promptly.* Handles customer and associate questions and requests.* Files, types and makes copies as needed.* Remains aware of advertised sales.* Keeps work area clean, neat and well stocked with supplies.* Follows all Company Policies and Procedures.* Provides a legendary experience for every customer, every time by assisting customers in making buying decisions by: + identifying and evaluating customers' needs, + making product recommendations based off of this analysis, + promoting programs including, but not limited to CLUB Membership, VOC and In-Store Pick-up.* ALL OTHER DUTIES AS ASSIGNED***EXPERIENCE/QUALIFICATIONS:**** Minimum Degree Required: High School education or equivalent experience***KNOWLEDGE, SKILLS, AND ABILITY:**** Ability to calculate figures such as discounts and make change to customers* Ability to communicate in a friendly and professional manner to our customers and other associates.* Must possess above average communication skills.* Ability to facilitate training to groups of up to 25* Able to stand & sit for extended periods* Ability to establish and maintain effective working relationships with Management, co-workers, and customers.* Ability to operate computerized Point of Sale register system and computerized Phone system* Ability to use Microsoft Office Word Processor and Spreadsheet software***TRAVEL REQUIREMENTS:**** N/A***PHYSICAL REQUIREMENTS:**** Regularly performs computer work and sits* Occasionally walks and stands* Seldom/never lifts up to 50lbs***INDEPENDENT JUDGEMENT***:* Performs tasks and duties under general supervision, using established procedures and innovation. Chooses from limited alternatives to resolve problems. Occasional independent judgment is required to complete work assignments. Often makes recommendations to work procedures, policies, and practices. Starting Pay Rate: $18.00 - $20.75**Full Time Benefits Summary:** Enjoy discounts on retail merchandise, our restaurants, world-class resorts and conservation attractions!* Medical* Dental* Vision* Health Savings Account* Flexible Spending Account* Voluntary benefits* 401k Retirement Savings* Paid holidays* Paid vacation* Paid sick time* Bass Pro Cares Fund* And more!Bass Pro Shops is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.*Reasonable Accommodations*Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. If you need a reasonable accommodation for any part of the application process, please visit your nearest location or contact us at [e-mail] Pro Shops