Office Administrator Featured Washington, DC

Kaizen Lab Inc.; Washington (District of Columbia); Remote; USD 125,000 - 150,000; Full time

Job summary

An established industry player is looking for an Office Administrator to enhance daily operations within a dynamic IT environment. This role involves managing office logistics, supporting IT teams, and ensuring smooth administrative functions. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency in Microsoft Office tools. This position offers the flexibility of remote work, with a preference for candidates based in North Carolina. Join a diverse and inclusive team committed to innovation and success, where your contributions will be valued and impactful.

Qualifications

• 3+ years of experience in office administration or operations support.
• Strong proficiency in Microsoft Office tools and organizational skills.

Responsibilities

• Manage office resources and coordinate meetings for executives.
• Provide general administrative support and maintain accurate records.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Problem-Solving Skills

Multitasking

Education

Bachelor's degree in Business Administration

Office Management

Tools

Microsoft Office Suite

Workflow Automation Tools

Job description

About Us: Rapid Strategy, an award-winning African-American-owned small business, specializes in providing cutting-edge cybersecurity services to both private and public sectors. Based in Charlotte, NC, we support clients nationwide, delivering innovative solutions to protect against evolving cyber threats. Learn more about us at www.RapidStrategy.io.

Position Overview: We are seeking an Office Administrator to support daily operations, manage office resources, and facilitate administrative functions within a dynamic IT environment. The ideal candidate will have strong organizational skills, attention to detail, and experience handling office logistics and administrative tasks. This role is remote, but preference will be given to candidates based in North Carolina.

Key Responsibilities:

1. Manage office resources, inventory, and supplies to ensure smooth day-to-day operations.
2. Coordinate meetings, schedules, and travel arrangements for executives and team members.
3. Assist with onboarding and offboarding processes, including asset tracking and documentation.
4. Maintain accurate records, process reports, and handle correspondence in a timely manner.
5. Provide general administrative support, including drafting presentations and proofreading documents.
6. Work closely with IT and cybersecurity teams to support operational needs and compliance processes.

Basic Qualifications:

1. Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
2. 3+ years of experience in office administration or operations support.
3. Strong proficiency in Microsoft Office tools such as Word, PowerPoint, Excel, and Project.
4. Excellent organizational and multitasking skills with strong attention to detail.
5. Ability to communicate effectively and professionally with team members and leadership.

Additional Qualifications:

1. Experience supporting IT or cybersecurity teams is a plus.
2. Familiarity with asset tracking and procurement processes.
3. Strong problem-solving skills and the ability to adapt to a fast-paced work environment.
4. Experience handling confidential and sensitive information with discretion.
5. Prior experience with workflow automation tools is a plus.

At Rapid Strategy, we believe that building a diverse, inclusive, and authentic team is key to driving innovation and success. Studies show that women, people of color, and members of the LGBTQ+ community may hesitate to apply for roles unless they meet every qualification listed. We want to change that. If you’re excited about this role but don’t meet every single qualification, we still encourage you to apply. You might be the perfect fit for this position—or another opportunity with us. The Rapid Team looks forward to hearing from you!

This position is onsite at the Thurgood Marshall Federal Judiciary Building in Washington, D.C. Telework may be considered on a case-by-case basis with approval from the Contracting Officer’s Representative (COR) and appropriate Government Task Leads (GTLs).