Office Administrator D

MedStar Health; Auburn (WA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading healthcare organization seeks an Office Administrator to support Vice Presidents by managing travel logistics, communications, and scheduling. The role involves coordinating internal and external events while providing guidance to junior staff. This temporary position offers the opportunity for extension based on performance.

Qualifications

• 3 years' experience as office administrator.
• Ability to manage multiple calendars and clients in different time zones.

Responsibilities

• Coordinate travel arrangements for executives.
• Monitor logistics and generate expense reports.
• Manage communications and schedule meetings.

Skills

Calendar management

Client management

Communication

Job description

Title- Office Administrator D

Location- Auburn, WA

Duration- 1 month 26 days (possible extension)



Performs the following tasks for Vice Presidents and above:

• Coordinates and processes domestic and international business travel arrangements


• Monitors designated business traveler's logistics


• Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit cards


• Collects and compiles data to provide visibility of status for traveler's review and/or signature


• Creates, edits and maintains electronic and written communication


• Tracks and maintains information relative to department and business operations


• Verbally communicates a wide variety of information to multiple audiences


• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information


• Prioritize and schedules management-level employee time and availability for efficient use of time


• Tracks and maintains designated conference room schedules for availability and efficient use of resources


• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources


• Orders and maintains office supplies


• Plan and implement logistics for senior executive level internal and external events


• Provides guidance to less experienced employees. Works under minimal supervision

Required skills/qualifications:

• 3 years' experience as office administrator


• Ability to manage multiple calendars


• Ability to manage multiple clients in multiple time zones

Preferred skills/qualifications:

• Ability to work through travel/concur system