Office Administrator – Certified Payroll & Reception

Granite Construction; Indio (CA); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Paid holidays

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) match

Job summary

Granite Construction is seeking an administrative/office professional to support the Business Manager and Office Manager. The role covers daily accounting tasks, payroll and billing, contract administration, and document control to ensure timely, accurate processing.

You will assist with internal audits, compliance with Granite’s policies, and collaboration across HR, Equipment, Safety, Estimating, and Construction Materials teams. Strong Excel/Word skills and attention to detail are essential.

Qualifications

• Proficient in spreadsheet and word processing applications (Excel, Word).
• Experience with standard accounting functions and internal controls.
• Ability to perform multiple tasks with accuracy under pressure.

Responsibilities

• Assist with day-to-day administrative and accounting functions.
• Process payroll, accounts payable, accounts receivable, contracts, and billings.
• Manage document control and ensure compliance with company policy and SOX.
• Support internal audits and verify adherence to internal controls.

Skills

Excel

Word processing

10-key by touch

JD Edwards

Education

High School diploma or equivalent

Tools

LCP Tracker

JWS Material Billings System

Job description

Building a career at Granite may be the most valuable thing you could do… Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite’s century-old success. We’re building more than infrastructure; we are building your future.

General Summary

This position is responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.

Essential Job Accountabilities

Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.

Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.

Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.

Assist field operations with informational inquiries to ensure productive work environment.

Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.

Perform large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.

Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements.

Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy.

Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location.

Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location Manage subcontractor certified payroll reviews for accuracy and compliance. Administer CPR documentation and tracking in LCP Tracker and applicable systems. Resolve certified payroll deficiencies, coordinating corrections and missing documentation with subcontractors.

Education

High School diploma or equivalent required.

Work Experience

1-3 years administrative/office experience 1 year accounting experience preferred.

Knowledge, skills, and abilities

Ability to understand company operations, organizational procedures, and personnel. Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel. Must demonstrate ethical and professional business practices. Must have effective verbal and written communications skills. Ability to work independently. Ability to work well under pressure. Ability to problem-solve. Ability to handle multiple tasks and respond with a sense of urgency as required. Detail-oriented and excellent organizational skills. JD Edwards World/One World. 10 key by touch. JWS Material Billings System (preferred).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

Ability to abide by Granite’s Code of Conduct on a daily basis. Team player.

Our Benefits at a Glance

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace.

That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

• paid holidays
• sick leave
• medical
• dental
• vision
• life insurance
• disability insurance
• flexible spending plans
• special programs for musculoskeletal health
• mental wellness
• more

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents.

Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).

As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.

Benefits may vary for positions located outside of the continental United States.

Base Salary Range: $48,094.00 - $72,141.00 Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers.

Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. For additional information on applicant/employee rights please click here.

Since 1922, Granite Construction has continued its long-standing commitment to building some of America’s largest infrastructure projects including highways, bridges, dams, rail, and power. Recognized as one of the top 25 largest construction companies in the U.S., Granite specializes in complex infrastructure projects and provides award-winning construction services in mining, earthwork, water/sewer, power, tunneling, rail, highway, and bridge construction. Granite also produces construction materials, gravel, ready-mix, recycled asphalt products, and asphalt concrete, and is a proven leader in alternative procurement project delivery.

At Granite, our employees are our most valued asset and we are passionate about retaining, developing, and recruiting the best talent available. Our employees reflect our core values: Safety, Integrity, Excellence, Inclusion, and Sustainability and we are continuously looking for individuals who possess a winning attitude and share our Core Values. In exchange, we help you build a career that no other company can duplicate. You will be part of a learning culture, where teamwork and collaboration are encouraged, excellence is rewarded, and diversity is respected and valued. Add our award-winning safety program, ethics, reputation, and commitment to continuous improvement and you’ll see that we are building more than infrastructure—together, we are building your future.

Notice to Staffing Agencies

Granite Construction, Inc. and its subsidiaries (“Granite”) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.