Equipment Administrator

Granite Construction Company; Anchorage (AK); On-site; USD 50,000 - 76,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Flexible spending plans (FSA)

Health Savings Account (HSA)

401(k) match

Job summary

Granite Construction Incorporated seeks a detail-oriented Administrative Assistant to support the equipment shop. You will track fuel usage, enter data in Excel, and maintain records and reports to ensure accuracy and compliance with procedures.

The role involves processing purchase orders and vendor records, communicating with shop leadership, and assisting with audits and internal reviews while upholding Granite's standards and policies.

Qualifications

• Strong data-entry skills with a high level of accuracy and attention to detail.
• Proficiency in Microsoft Excel, including entering and organizing data, using formulas, sorting and filtering records, and preparing accurate reports.
• Excellent organizational and recordkeeping skills, with the ability to maintain complete and accessible documentation.

Responsibilities

• Track fuel usage, receipts, transfers, deliveries, and inventory activity; enter fuel data accurately into Excel and applicable company systems.
• Review and reconcile fuel records, identify missing or inconsistent information, and coordinate corrections with shop personnel, vendors, and other stakeholders.
• Prepare and maintain recurring fuel reports, spreadsheets, logs, and supporting documentation in accordance with established procedures and company requirements.
• Perform accurate, high-volume data entry and validate information for completeness before submission or distribution.
• Maintain organized electronic and paper records for fuel, equipment, purchasing, shipping, receiving, invoices, and other shop-related activities.

Skills

Data entry

Excel

Organizational skills

Communication

Word/Outlook

Education

High School diploma or equivalent

Tools

JD Edwards World/One World

Job description

Building a career at Granite may be the most valuable thing you could do...Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite's century-old success. We're building more than infrastructure; we are building your future.

General Summary

This position provides administrative support to Granite's equipment shop, with primary responsibility for accurate fuel tracking, data entry, recordkeeping, and reporting.

Essential Job Accountabilities

• Track fuel usage, receipts, transfers, deliveries, and inventory activity; enter fuel data accurately into Excel and applicable company systems.
• Review and reconcile fuel records, identify missing or inconsistent information, and coordinate corrections with shop personnel, vendors, and other stakeholders.
• Prepare and maintain recurring fuel reports, spreadsheets, logs, and supporting documentation in accordance with established procedures and company requirements.
• Perform accurate, high-volume data entry and validate information for completeness before submission or distribution.
• Maintain organized electronic and paper records for fuel, equipment, purchasing, shipping, receiving, invoices, and other shop-related activities.
• Assist with purchase orders, invoices, purchasing card documentation, and vendor records related to equipment-shop operations.
• Communicate fuel and administrative information to shop leadership and promptly escalates discrepancies, missing documentation, or recurring issues.
• Respond to questions from shop and field personnel and provide requested records, reports, or status updates in a timely manner.
• Support internal reviews and audits by maintaining complete documentation and following Granite's policies, procedures, and internal controls.
• Perform additional administrative duties and special projects in support of equipment operations as assigned.

Education

• High School diploma or equivalent required

Work Experience

• 1-3 years of administrative, data-entry, office, equipment, fleet, or related experience.
• Experience maintaining spreadsheets, reconciling records, or tracking fuel, inventory, purchasing, or similar operational data preferred.
• Experience supporting an equipment shop, fleet, construction, or industrial environment preferred.

Knowledge, skills, and abilities

• Proficiency in Microsoft Excel, including entering and organizing data, using formulas, sorting and filtering records, and preparing accurate reports.
• Strong data-entry skills with a high level of accuracy and attention to detail.
• Ability to review and reconcile records, research discrepancies, and follow issues through resolution.
• Ability to learn and use company systems related to fuel, equipment, purchasing, and document management.
• Excellent organizational and recordkeeping skills, with the ability to maintain complete and accessible documentation.
• Ability to manage multiple priorities, meet deadlines, and respond with an appropriate sense of urgency.
• Effective verbal and written communication skills and the ability to work collaboratively with shop, field, accounting, and vendor contacts.
• Ability to work independently, recognize when information is incomplete, and ask appropriate follow‑up questions.
• Ability to handle confidential or sensitive business information with discretion.
• Demonstrated ethical and professional business practices.
• Working knowledge of Microsoft Word and Outlook.
• Experience with JD Edwards World/One World or similar enterprise systems preferred.
• 10-key proficiency preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

• Ability to abide by Granite's Code of Conduct on a daily basis.
• Dependable team player with a service-oriented approach to supporting equipment-shop operations.
• Consistent focus on accuracy, follow-through, and timely completion of assigned work.

Benefits at a Glance

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).

As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.

Benefits may vary for positions located outside of the continental United States.

Base Salary Range

Base Salary Range: $50,498.00 - $75,748.00 Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug‑Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. For additional information on applicant/employee rights please click here.

Notice to Staffing Agencies

Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully‑executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.