Office Administrator - Certified Payroll & Reception

Granite Construction Company; Indio (CA); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Flexible spending plan (FSA)

Health Savings Account (HSA)

401(k) match

Job summary

Granite Construction Company is seeking a detail-oriented administrative/accounting professional to assist the Business/Office Manager with daily operations. You will handle payroll, accounts payable and receivable, contracts, billings, and document control in a compliant environment.

The role requires 1-3 years of admin/office experience and at least 1 year of accounting exposure. Proficiency in Excel/Word and familiarity with JD Edwards/One World are advantageous.

Qualifications

• High School diploma or equivalent
• 1-3 years administrative/office experience
• 1 year accounting experience preferred
• Proficiency in spreadsheet and word processing applications (Excel/Word)
• Experience with payroll, A/P, A/R, and contracts desired
• Familiarity with internal controls and Sarbanes-Oxley is a plus
• JD Edwards/One World and 10-key by touch are beneficial

Responsibilities

• Assist in day-to-day administrative and accounting functions
• Process payroll, accounts payable, accounts receivable, contracts and billings
• Manage document control and ensure compliance with Granite policies
• Support internal audits and self-audits of business functions
• Provide communications to the Business/Office Manager on relevant issues
• Assist field operations with inquiries to maintain productive work environment
• Handle subcontractor payroll reviews for accuracy and compliance
• Provide purchasing/shipping/receiving support as needed

Skills

Payroll support

Accounts payable

Accounts receivable

Billing processes

Communication skills

Detail orientation

Independent worker

Education

High School diploma or equivalent

Tools

JD Edwards World/One World

10-key by touch

JWS Material Billings System

Excel

Word

Job description

Building a career at Granite may be the most valuable thing you could do...Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite's century-old success. We're building more than infrastructure; we are building your future.

General Summary

This position is responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.

Essential Job Accountabilities

Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.

Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.

Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.

Assist field operations with informational inquiries to ensure productive work environment.

Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.

Perform large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.

Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes-Oxley requirements.

Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy.

Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location.

Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location.

Manage subcontractor certified payroll reviews for accuracy and compliance.

Administer CPR documentation and tracking in LCP Tracker and applicable systems.

Resolve certified payroll deficiencies, coordinating corrections and missing documentation with subcontractors.

Education

High School diploma or equivalent required.

Work Experience

1-3 years administrative/office experience

1 year accounting experience preferred.

Knowledge, skills, and abilities

Ability to understand company operations, organizational procedures, and personnel.

Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.

Must demonstrate ethical and professional business practices.

Must have effective verbal and written communications skills.

Ability to work independently.

Ability to work well under pressure.

Ability to problem-solve.

Ability to handle multiple tasks and respond with a sense of urgency as required.

Detail-oriented and excellent organizational skills.

JD Edwards World/One World. 10 key by touch.

JWS Material Billings System (preferred).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

Ability to abide by Granite's Code of Conduct on a daily basis. Team player.

Our Benefits at a Glance

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more. Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately. Benefits may vary for positions located outside of the continental United States.

Base Salary Range

$48,094.00 - $72,141.00 Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.