Office Administrator CBU

Calista Brice LLC; Morgan City (LA); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

401(K) match

Paid time off

Job summary

Calista Brice LLC is hiring an Office Administrator for the Civil Business Unit in Morgan City, LA. On-site role handling front desk duties, expense processing, and supporting the administration team across multiple states.

You will manage expense reports, vendor communications, and file organization while maintaining professional relationships and safe office practices in a multi-company environment.

Qualifications

• High School Diploma or equivalent required.
• Valid state driver’s license and ability to operate a vehicle as per policy.
• Must pass drug, driving and background screenings.

Responsibilities

• Prepare and process expense reports, per diems, reimbursements and mileage reports.
• Assist with OnBase invoice system flow and vendor statements reconciliation.
• Maintain files and project documents; support administration team across states.
• Provide front desk support: greet visitors, answer calls, take messages.
• Handle office duties: copies, scanning, mailing, ordering supplies.

Skills

Time management

Organization

Communication

Education

High School Diploma

Tools

OnBase

Microsoft Office

Job description

Pay Range: $17-$19 per hour

Why choose us?

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

Calista Brice LLC

Regular

What does Calista Brice do?

Calista Brice is a dynamic family of 20+ companies tackling the toughest challenges in construction, engineering, and environmental services. Founded in 2012 and backed by over 60 years of industry experience, we've grown into a powerhouse group that combines the resources of a large organization with the agility and personal touch of smaller firms.

Our team provides centralized services for our companies, such as IT, HR, and business operational support. We deliver these vital services so our subsidiaries can focus on their specialized work. As part of our team, you'll develop versatile business skills while building relationships across diverse industries and making a meaningful impact on our entire organization. Your expertise will directly support our mission of strengthening our subsidiaries while creating opportunities that benefit Alaska Native communities.

What can you expect?

As the Office Administrator CBU (Civil Business Unit), you will be on-site in Morgan City, LA, and will be responsible for the front desk and general office duties, assisting with invoice coordination, business expense processing, and supporting the administration and management staff in various states while always cultivating and maintaining positive business relationships.

How will you do it?

• Responsible for preparing and processing all expense reports, per diems, reimbursements & personal mileage reports.


• Assist with the flow of the OnBase invoice system.


• Assist with maintaining the organization of various files and project documents.


• Responsible for reconciling vendor statements and expense statements.


• Assist with tracking contracts, purchase orders, and subcontracts with the administration team.


• Provide front desk support, greet visitors, answer, and direct incoming calls, as well as take messages.


• Assist in general office duties, including making copies, scanning documents, and mailing.


• Assist in ordering and organizing office supplies.


• Open, sort, distribute incoming mail, and prepare outgoing mail with the correct postage.


• Work in a constant state of alertness and in a safe manner.


• Perform other duties as assigned.

Supervisory Functions:

This position does not have supervisory responsibilities.

Knowledge, Skills & Abilities

• Knowledge of basic administrative skills and ability to perform related tasks.


• Excellent analytical and technical skills.


• Ability to demonstrate strong project management and organizational skills.


• Ability to manage time effectively.


• Excellent oral and written communication skills, and ability to multi-task


• Ability to work in a team environment.


• Ability to operate standard business computers utilizing business applications Microsoft Office Suite.


• Ability to learn new applications.


• Ability to learn and understand the Company’s Standard Operating Procedures (SOPs).


• Ability to do basic math: addition, subtraction, division, multiplication, and finding percentages.


• Ability to do business ethically with customers, vendors, and co-workers.


• Ability to work with a high level of accuracy.


• Ability to exercise resourcefulness in assisting management & co-workers.


• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.


• Ability to write routine reports and correspondence.


• Ability to maintain a professional appearance.


• Ability to safely and efficiently operate a motor vehicle.


• Ability to work in a Native Corporation multi-business environment.

Minimum Qualifications:

• High School Diploma or equivalent required.


• Valid state driver's license and be qualified to operate a vehicle under the conditions of the Company’s Driving Policy.


• Ability to pass a drug, driving and background screenings.

Preferred Qualifications:

• Six (6) months of previous office administration experience preferred.


• Administration, construction and marine experience preferred.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Calista Brice has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes and occasional overtime for immediate field support or bid processing may be necessary.

More reasons you’ll love working with Calista Brice LLC:

• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.


• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.


• Tuition reimbursement.


• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.


• FSA health care and/or dependent care/HSA with HDHP.


• Dental and Vision Insurance.


• Employee Assistance Program for you and your family.


• Company paid Life Insurance, AD&D, LTD.


• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.


• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)


• 0-2 years 15 days


• 3-5 years 23 days


• 6-9 years 27 days


• 10-14 years 30 days


• 15-19 years 33 days


• 20 or more years 37.5 days


• 10 Regular Holidays, 1 Bonus – Work Anniversary "Floating" Holiday. Eligible after 1 year of service, must be taken within the calendar year.


• 401(K) match at $0.50 on the dollar up to 6% of your contribution.


• Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at [e-mail]

Preference Statement

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.