Office Administrator C (contract)

Boeing; Saint Charles (MO); On-site; USD 60,000 - 80,000; Part time

Job summary

A leading company in the aviation sector is seeking an Office Administrator C in St. Charles, MO. This contract role requires coordination of travel arrangements, office management, and communication tasks to support executive operations. Candidates should possess strong administrative skills and experience with Microsoft Office products, ensuring efficient workflow in a dynamic environment.

Benefits

Optional Benefits: Medical, Dental, Vision, 401K

Qualifications

• Must have experience with Microsoft Office Suite.
• Experience with travel coordination is preferred.
• Ability to communicate effectively with various audiences.

Responsibilities

• Coordinate domestic and international travel arrangements.
• Manage conference room schedules and maintain office supplies.
• Ensure accurate processing of incoming and outgoing communication.

Skills

Office admin skills

Microsoft products

Outlook

Boeing travel system

Boeing experience

Job description

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Join to apply for the Office Administrator C (contract) role at Boeing

This posting is for a contract assignment and is not a full-time employment offer with Boeing. Candidates selected for roles will be employed as contract workers through a Boeing approved 3rd party for the duration of the specified project.

Performs the following tasks for managers on the executive payroll. Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler''s logistics, generates expense reports and assists in reconciling corporate credit card changes to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler''s review and/or signature. Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for executive level internal and external events. Provides guidance for less experienced employees. Works under limited supervision.

Office Administrator is required to provide executive office support to the Executive Director for the Direct Attack portfolio of programs (Joint Direct Attack Munitions (JDAM), Small Diameter Bomb (SDB), Massive Ordinance Penetrator (MOP), B61 and High Altitude Anti-Submarine Warfare Weapon Capability (HAAWC)) including program managers of these programs in St. Charles MO.

The main responsibilities include: international and domestic travel arrangements, meeting and conference room management support, maintenance of office supplies, planning for internal and external events and meetings, and processing incoming and outgoing communications and correspondence to ensure proper dissemination of information.

You will work under limited supervision in a fast paced, highly dynamic environment.

Position Responsibilities

Support Direct Attack Executive Program Director by efficiently managing internal and external customer interfaces.

Prioritize and coordinate the day-to-day internal office schedules and reconciling schedule conflicts for efficient use of time.

Allocate, track and maintain designated conference room schedules and availability to utilize resources efficiently.

Coordinate and process domestic and international travel arrangements, monitor designated business traveler’s logistics, generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate.

Process reimbursement and verify payments to corporate credit cards.

Coordinate with the appropriate focal(s) to support the acquisition, maintenance, and efficient use of resources; orders and maintain office supplies.

Verbally communicate a wide variety of information to multiple audiences.

Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information.

Create, edit, and maintain electronic and written communication requiring Word, PowerPoint, Excel, Outlook, and SharePoint knowledge.

Schedule conference rooms and provide videoconference/Webex support.

Coordinate with visitors on logistics and resources for meetings including executives or other Boeing visitors, interview candidates, suppliers and vendors.

Lead and partner with other administrative support.

What are the Top 3-5 Technical/Software Skills needed to perform this role/job?:

• Boeing experience is a plus (any Boeing travel experience is a plus as well)
• Office admin skills, Microsoft products, Outlook, Boeing travel system
  
  
  

Pay Rate Range

Min Pay Rate Max Pay Rate Currency Unit 24.35 27 USD hourly

Benefits Information

• Optional Benefits: Medical, Dental, Vision, 401K
  
  
  

Tundra Technical Solutions is among North America’s leading providers of Staffing and Consulting Services. Our success and our clients’ success are built on a foundation of service excellence. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Unincorporated LA County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: client provided property, including hardware (both of which may include data) entrusted to you from theft, loss or damage; return all portable client computer hardware in your possession (including the data contained therein) upon completion of the assignment, and; maintain the confidentiality of client proprietary, confidential, or non-public information. In addition, job duties require access to secure and protected client information technology systems and related data security obligations.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Aviation & Aerospace

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