Office Administrator and Scheduler Great pay Nice people

RETROFIT EXPRESS INC; Los Angeles (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

A well-established company in Los Angeles is seeking an Office Admin support and Scheduler. The role involves assisting senior staff, managing schedules, and ensuring smooth office operations. Candidates should possess strong organizational and communication skills, with a focus on reliability and attention to detail. This full-time position offers opportunities for growth and a positive work environment.

Benefits

401(k) matching

Opportunity for pay raises

Qualifications

• Must be dependable, reliable, and consistently on time.
• Proficient in typing at least 45 WPM.
• Excellent verbal and written communication skills.

Responsibilities

• Assisting company owner and senior staff.
• Scheduling inspections and managing emails.
• Generating estimates and tracking jobs.

Skills

Organizational Skills

Customer Relation Skills

Communication Skills

Critical Thinking

Tools

MS Outlook

Word

Excel

QuickBooks

Job description

Benefits:

401(k) matching

Hello, and thank you for taking the time to review our job posting.

Seeking the right person to be a part of the continued growth and success of this small but exceptional business, working in our office in the position of Office Admin support and Scheduler. Full-Time, Monday through Friday 8:00AM – 5:00 PM.

We’re a well-established company that inspects residential and commercial properties. Opportunity for pay-raises as you demonstrate your reliability and skills, and are able to carry out responsibilities with less guidance from senior staff. 401K opt-in available after three months. We do not offer health insurance at this time.

You'll be working with a friendly and easygoing staff, in a positive and harmonious work environment. The right candidate should also have a friendly and easy-to-work-with personality. We pride ourselves on honesty and integrity (truly, it's not just a slogan), and as a result continue to grow due to word-of-mouth referrals. Integrity and consistently great work is rewarded here.

Requires strong organizational skills, with great attention to detail. Outgoing personality with positive customer relation skills. A sense of humor is a plus (We’re serious about work, but we have fun too).

Responsibilities include:

• Assisting company owner, office manager, and senior staff • Interfacing with inspectors and installers (to provide daily schedules, job updates and changes)

• Fielding phone calls and emails from customers • Managing main email inbox and distributing/forwarding messages to other staff as necessary • Scheduling inspections and work • Generating estimates and invoices • Tracking multiple concurrent jobs, and following-up on items in a timely manner (Must be super-organized, seriously)

• Light filing

Qualifications:

• Must possess a high-degree of responsibility, and consistently be at work on-time. Dependable and reliable • Proficient in MS Outlook, Word, and Excel • Type a minimum of 45 WPM • Must be highly organized and able to follow-up. Utilization of Microsoft Outlook calendar, or other task-tracking programs • Detail-oriented. Attention to detail and accuracy • Able to multi-task and prioritize work • Able to work independently and manage your own workflow in order to complete tasks and meet deadlines • Must enjoy talking on the phone with clients (an outgoing people person) • Excellent verbal and written communication skills (including great grammar and proofreading. Must be great at drafting emails) • Possess strong critical thinking skills • Have a sincere interest in learning new things, and expanding your knowledge, abilities, and awareness

• Be able to own up to mistakes/take responsibility (if you're a person who can't do this, this position isn't for you) • (Preferred but not necessary) QuickBooks experience

Probably best if you're within an easy commute of the Canoga Park area since this is an in-person position.

IMPORTANT: Please share a little about yourself and why you think this position may be a good fit for you. You don't need to write a formal cover letter, but please write a short introduction. WRITING AN INTRODUCTION IS REQUIRED TO BE CONSIDERED FOR THE POSITION. IF YOU WRITE AN INTRODUCTION, YOUR RESUME WILL BE REVIEWED.

Must provide references Must pass a background check

We know the job search process is time and energy consuming and can be stressful. We appreciate your interest and your time.