Office Administrator Administration - Santa Ana, California

IT Proactive; Santa Ana (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

A leading company in IT Services is seeking an Office Administrator in Santa Ana, California. This role involves managing office tasks, supporting management, and ensuring smooth operations. Ideal candidates will have strong communication skills and experience in office environments. Join a dynamic team and contribute to the efficiency of the organization.

Qualifications

• 2+ years in an office environment.
• Strong knowledge of QuickBooks and Microsoft Office.
• Excellent communication skills.

Responsibilities

• Managing QuickBooks tasks and AP/AR.
• File management and office administration tasks.
• Supporting management and coordinating travel.

Skills

Communication

Multitasking

Customer service orientation

Education

Associate's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

QuickBooks

Job description

Office Administrator Administration - Santa Ana, California

Join to apply for the Office Administrator Administration - Santa Ana, California role at IT Proactive.

This range is provided by IT Proactive. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $70,000.00/yr

Responsibilities include:

• Managing QuickBooks tasks: invoicing, purchase orders, inventory control
• Managing AP/AR: reviewing vendor invoices, reconciling bank accounts, generating and sending invoices, resolving billing issues, maintaining client relationships
• File management and office administration tasks: supporting management, coordinating travel, assisting with onboarding, updating training documents, scheduling meetings, documenting employee concerns, managing inventory and office supplies, auditing employee permissions, planning office events, handling communications, creating procedures, assisting with tech projects

Required Skills/Experience:

• 2+ years in an office environment
• Associate's degree preferred
• Strong knowledge of Microsoft Excel, Word, Outlook
• Strong knowledge of QuickBooks
• Excellent communication skills
• Ability to multitask and prioritize
• Customer service orientation
• Task-oriented
• Personal transportation for light duties
• Ability to perform complex tasks with minimal supervision
• Good job longevity
• Social media and marketing skills (preferred)

Physical Requirements:

• Carrying: 10%
• Lifting: 10%

Other Requirements:

• Lift up to 50 lbs., carry up to 120 feet, reach up to 6 feet

Additional Information:

This description is not exhaustive and does not create an employment contract. It is an at-will employment relationship.

Job Details:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: IT Services and IT Consulting