Office Administrator

Goldbelt Frontier, LLC; Virginia, Falls Church (MN, VA); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Office Administrator to support the Defense Health Agency's Business Operations. This role involves providing comprehensive administrative support to senior executives, managing official correspondence, and coordinating travel arrangements. The ideal candidate will have strong organizational skills and a commitment to excellence in service delivery. Join a team that values dedication and offers a comprehensive benefits package, including medical, dental, and vision insurance, as well as opportunities for professional development. This is a fantastic opportunity to contribute to meaningful projects in health technology management.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Matching

Paid Time Off

Professional Development Opportunities

Qualifications

• 3-5 years of experience supporting executives as an Executive Assistant.
• Ability to communicate professionally with all levels of management.

Responsibilities

• Provide executive administrative support for leadership roles.
• Maintain and track DHA official taskers and correspondence.
• Coordinate senior management team meetings and logistics.

Skills

MS Office (Word, PowerPoint, Excel, Outlook)

SharePoint

Defense Travel System

Joint Travel Regulations

Customer Service

Organizational Skills

Interpersonal Skills

Problem Solving

Analytical Abilities

Attention to Detail

Education

Bachelor's degree in a related field

Tools

Defense Travel System

SharePoint

Job description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Frontier is committed to providing support for a range of health technology management operations, projects, and services across the government and commercial industries. Frontier collaborates with clients and partners with other businesses to ensure that the right solution with the right people is delivered to meet the client's needs. Many senior project managers and business analysts are subject matter experts in their respective fields. Frontier understands how to support multiple stakeholders to aid in developing and implementing national policies, strategies, and doctrine.

Summary:

Goldbelt Frontier LLC is seeking a Office Administrator to support the Defense Health Agency (DHA) Business Operations and Executive Support Services (BOESS).

This position contractor shall provide administrative support of the office space. This shall include, but will not be limited to; providing senior executive staff support management, facilitation and coordination of the organization's official correspondence management, supports task tracking, coordination of conference room reservations, and support for travel arrangements.

Expected 5-year contract contingent upon award.

Responsibilities

Essential Job Functions:

• Provide executive administrative support for the leadership including, but not limited to, Division Chief, Chief Operating Officer (COO) and Chief, Business Operations.
• Maintain, track, and evaluate all DHA official taskers and correspondence using Government furnished tools.
• Provide office correspondence and documentation support.
• Ensure draft documents are coordinated among relevant staff members and prepare final documents to incorporate comments.
• Maintain appointment calendar for the Division Chief, Chief Operating Officer (COO) and Business Operations Chief.
• Maintain official files in accordance with DHA records management guidance
• Assist in coordinating agenda of senior management team meetings, off-sites, staff meetings.
• Manage SDD conference room calendars, resolve conflicting reservation requests, post signs as needed, receive office visitors; execute office supply process, maintain inventory, procure, and stock new supplies.
• Assist with military and provide support for official travel; provide office correspondence support, publish phone rosters, pickup/deliver office mail, support SDD office automation, etc. Travel arrangements shall be secured within 3 days upon receipt of requirement.
• Support SDD All-Hands and other official events including space reservations, staff notifications, set-up, logistics support and breakdown.
• Provide office correspondence and documentation support. Draft, staff and edit various communications documents including internal and external memoranda. Ensure draft documents are coordinated among relevant staff members and prepare final documents to incorporate comments.
• Perform additional duties as needed.

Qualifications

Necessary Skills and Knowledge:

• Ability to communicate professionally with all levels of management
• Strong customer service, organizational and interpersonal skills; problem solving and analytical abilities; and attention to detail.
• Proficiency in MS Office (Word, PowerPoint, Excel, Outlook), SharePoint
• Proficiency with Defense Travel System and the Joint Travel Regulations.

Minimum Qualifications:

• Minimum 3-5 years' experience supporting executives in an Executive Assistant capacity.
• Must have the ability to obtain and maintain Public Trust clearance.

Preferred Qualifications:

• Bachelor's degree in a related field.

Pay and Benefits
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.