Office Administrator

Silvus Technologies; Salt Lake City (UT); On-site; USD 38,572 - 44,083; Full time

Benefits offered by this job

Incentive Bonus Plans

Medical, Dental, Vision benefits

401K with Company Match

Job summary

Silvus Technologies is seeking an Office Administrator for its Salt Lake City location. This full-time, onsite role supports purchasing, onboarding, facilities, and general office operations, reporting to the Site Lead and collaborating with HR.

You will ensure a professional, welcoming workspace and serve as the main point of contact for office needs. Responsibilities include vendor coordination, visitor management, onboarding support, and event planning, with a focus on accuracy, efficiency,

Qualifications

• High School Diploma or GED required.
• 4–5 years of office administration experience.
• Experience in a manufacturing environment preferred.
• Proficient in Google Suite and MS Office.
• Strong organizational and communication skills.

Responsibilities

• Manage daily office operations to keep the environment clean, organized, safe, and efficient.
• Primary contact for office purchasing and procurement.
• Maintain inventory of office supplies and break room items.
• Place purchase orders and coordinate with vendors and shipments.
• Coordinate site management with facilities and internal teams.

Skills

Office administration

Customer service

Communication skills

Attention to detail

Education

High School Diploma or GED

Associate/Bachelor degree in Business Admin or related

Tools

Google Suite

Microsoft Office

Job description

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.

Department Overview

Silvus Technologies, a leading provider of advanced MANET and MIMO communications systems, is reshaping mesh network technology for mission-critical applications – on the ground, in the air and at sea. Its battle-proven StreamCaster family of MANET radios and proprietary MN-MIMO waveform provides the vital communications link for defense, law enforcement and public safety agencies around the world, and in the toughest operational environments.

Silvus Technologies is a wholly owned subsidiary of Motorola Solutions, Inc.

Job Description

Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of “Keeping Our Heroes Connected”?

THE OPPORTUNITY

Silvus Technologies is seeking an Office Administrator who will serve as the operational backbone of the Salt Lake City location supporting purchasing/vendor relationships, new hire onboarding, as well as facilities and administrative needs.

This position is responsible for supporting the day-to-day administrative operations of the Salt Lake City office while creating a professional, organized, and welcoming workplace environment. This role serves as the primary point of contact for office administration, purchasing, visitor management, facilities coordination, and general office operations. The role also partners with the Human Resources Business Partner (HRBP) for this location to support onboarding activities for new hires.

This role reports to the Salt Lake City Site Lead, with dotted line reporting to the Office Manager at LA-HQ. The position is fully onsite, Monday through Friday, at Silvus Technologies’ office in Salt Lake City, Utah.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

Role And Responsibilities

• Manage the daily operations of the office to ensure a clean, organized, safe, and efficient work environment.
• Serve as the primary point of contact for office purchasing, including ordering office supplies, food, beverages, and other operational materials.
• Maintain inventory levels of office supplies, break room supplies, and refreshments, ensuring all common areas remain fully stocked and organized.
• Place purchase orders, track shipments, communicate with vendors, and proactively follow up on outstanding orders or delivery issues.
• Coordinate general site management activities and partner with vendors, facilities personnel, and internal departments to resolve office-related needs.
• Handle front office responsibilities including answering incoming phone calls, greeting visitors, receiving deliveries, and providing general administrative support.
• Welcome visitors, vendors, and guests while maintaining a professional reception experience and ensuring compliance with the company's visitor management and security protocols, including visitor registration, badge issuance, and sign-in/sign-out procedures. This includes coordinating visitor logistics and communication with internal hosts.
• Assist the Human Resources Business Partner (HRBP) with new hire preparation and onboarding activities, including workstation readiness, equipment/IT coordination, and other onboarding logistics.
• Support the planning, coordination, and execution of any training sessions or other site events as directed.
• Ensure the office environment remains clean, professional, organized, and welcoming.
• Assist with the coordination of any maintenance or repairs as necessary, including any Environmental Health and Safety (EHS) concerns.
• Assist with facilities-related requests by communicating issues promptly and coordinating resolution with appropriate vendors or internal departments.
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• Support various administrative, operational, and special projects as assigned.
• Perform other related duties of which the above are representative.

Required Qualifications

• High School Diploma or GED.
• 4-5 years of office administration experience, preferably in a manufacturing environment.
• Excellent organizational skills and ability to prioritize and take initiative.
• Demonstrated commitment to customer service with a high emphasis on a professional and friendly attitude, attire, and professional demeanor.
• Internet skills including use of email, group messaging, and digital data collection.
• Effective oral and written communication skills.
• Attention to detail, accuracy, flexibility, reliability, and teamwork.
• Prior experience in a fast-paced office environment, meeting multiple deadlines.
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
• All employment is contingent upon the successful clearance of a background check and drug test.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration or a related field.
• Previous experience supporting office operations within a manufacturing environment.
• Highly proficient in Google Suite and MS Office (Excel, Word, PowerPoint).
• Capability for critical thinking and problem-solving.

Working Conditions And Physical Requirements

• Primarily works in an office environment.
• Extended periods of sitting while working at a reception desk or workstation.
• Frequent walking throughout the office and facility.
• Ability to regularly lift, carry, and move materials weighing up to 25 pounds.
• Frequent use of standard office equipment, including computers, printers, copiers, scanners, and telephones.

COMPENSATION: $28 - $32 / hourly

Travel Requirements: None

Relocation Provided: None

Position Type: Experienced

Referral Payment Plan: Yes

Basic Requirements

• High School Diploma or GED.
• 4-5 years of office administration experience, preferably in a manufacturing environment.
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
• All employment is contingent upon the successful clearance of a background check and drug test.

Our U.S. Benefits Include

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• 10 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.