Office Administrator

Silvus Technologies; Salt Lake City (UT); On-site; USD 39,000 - 44,000; Full time

Job summary

Silvus Technologies is seeking an Office Administrator for the Salt Lake City location. This role supports purchasing, onboarding, facilities, and daily office operations, serving as the main point of contact for administrative needs. The position is fully onsite, Monday through Friday, working with the HRBP to onboard new hires.

Ideal candidates will have 4–5 years of office experience, strong communication, and a customer-service mindset. U.S. Person status is required for this contract.

Qualifications

• High School Diploma or GED required.
• Proven organizational and multitasking abilities.
• Customer service oriented with professional demeanor.
• Proficient in email, digital data collection, and group messaging.
• Strong written and verbal communication skills.

Responsibilities

• Manage daily office operations to keep a safe, organized, and efficient workspace.
• Serve as primary contact for office purchasing and supplier communications.
• Maintain inventory and stock levels of office supplies and refreshments.
• Process purchase orders, track shipments, and liaise with vendors.
• Support onboarding for new hires and coordinate IT/workstation readiness.
• Greet visitors, manage reception, and enforce visitor security protocols.
• Assist HRBP with onboarding logistics and site events.
• Coordinate maintenance and facilities-related requests.

Skills

Organizational skills

Customer service

Communication

Time management

Teamwork

Education

High School Diploma or GED

Associate/Bachelor's degree

Tools

Google Suite

MS Office

Job description

Silvus Technologies, a leading provider of advanced MANET and MIMO communications systems, is reshaping mesh network technology for mission-critical applications – on the ground, in the air and at sea. Its battle‑proven StreamCaster family of MANET radios and proprietary MN‑MIMO waveform provides the vital communications link for defense, law enforcement and public safety agencies around the world, and in the toughest operational environments.

Silvus Technologies is a wholly owned subsidiary of Motorola Solutions, Inc.

Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of “Keeping Our Heroes Connected”?

THE OPPORTUNITY

Silvus Technologies is seeking an Office Administrator who will serve as the operational backbone of the Salt Lake City location supporting purchasing/vendor relationships, new hire onboarding, as well as facilities and administrative needs.

This position is responsible for supporting the day-to-day administrative operations of the Salt Lake City office while creating a professional, organized, and welcoming workplace environment. This role serves as the primary point of contact for office administration, purchasing, visitor management, facilities coordination, and general office operations. The role also partners with the Human Resources Business Partner (HRBP) for this location to support onboarding activities for new hires.

This role reports to the Salt Lake City Site Lead, with dotted line reporting to the Office Manager at LA-HQ. The position is fully onsite, Monday through Friday, at Silvus Technologies’ office in Salt Lake City, Utah.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

ROLE AND RESPONSIBILITIES

• Manage the daily operations of the office to ensure a clean, organized, safe, and efficient work environment.
• Serve as the primary point of contact for office purchasing, including ordering office supplies, food, beverages, and other operational materials.
• Maintain inventory levels of office supplies, break room supplies, and refreshments, ensuring all common areas remain fully stocked and organized.
• Place purchase orders, track shipments, communicate with vendors, and proactively follow up on outstanding orders or delivery issues.
• Coordinate general site management activities and partner with vendors, facilities personnel, and internal departments to resolve office-related needs.
• Handle front office responsibilities including answering incoming phone calls, greeting visitors, receiving deliveries, and providing general administrative support.
• Welcome visitors, vendors, and guests while maintaining a professional reception experience and ensuring compliance with the company's visitor management and security protocols, including visitor registration, badge issuance, and sign-in/sign-out procedures. This includes coordinating visitor logistics and communication with internal hosts.
• Assist the Human Resources Business Partner (HRBP) with new hire preparation and onboarding activities, including workstation readiness, equipment/IT coordination, and other onboarding logistics.
• Support the planning, coordination, and execution of any training sessions or other site events as directed.
• Ensure the office environment remains clean, professional, organized, and welcoming.
• Assist with the coordination of any maintenance or repairs as necessary, including any Environmental Health and Safety (EHS) concerns.
• Assist with facilities-related requests by communicating issues promptly and coordinating resolution with appropriate vendors or internal departments.
• Support various administrative, operational, and special projects as assigned.
• Perform other related duties of which the above are representative.

REQUIRED QUALIFICATIONS

• High School Diploma or GED.
• 4-5 years of office administration experience, preferably in a manufacturing environment.
• Excellent organizational skills and ability to prioritize and take initiative.
• Demonstrated commitment to customer service with a high emphasis on a professional and friendly attitude, attire, and professional demeanor.
• Internet skills including use of email, group messaging, and digital data collection.
• Effective oral and written communication skills.
• Attention to detail, accuracy, flexibility, reliability, and teamwork.
• Prior experience in a fast‑paced office environment, meeting multiple deadlines.
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
• All employment is contingent upon the successful clearance of a background check and drug test.

PREFERRED QUALIFICATIONS

• Associate’s or Bachelor’s degree in Business Administration or a related field.
• Previous experience supporting office operations within a manufacturing environment.
• Highly proficient in Google Suite and MS Office (Excel, Word, PowerPoint).
• Capability for critical thinking and problem-solving.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Primarily works in an office environment.
• Extended periods of sitting while working at a reception desk or workstation.
• Frequent walking throughout the office and facility.
• Ability to regularly lift, carry, and move materials weighing up to 25 pounds.
• Frequent use of standard office equipment, including computers, printers, copiers, scanners, and telephones.

COMPENSATION: $28 - $32 / hourly

COMPENSATION

The pay range is NOT a guarantee. It is based on market research and peer data, and will vary depending on the candidate’s experience and qualifications.

CA Pay Range

$28 - $32 USD

Consistent with Motorola Solutions values and applicable law, we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate.

NOTE - As a US Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to international positions; only job postings for positions located in the US.

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.