Office Administrator

TPS Talent LLC; Quinlan (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading recruiting firm is seeking an Office Administrator for a family-owned RV dealership in Quinlan, TX. This hands-on role supports payroll, title processing, and overall administrative operations. Ideal candidates will have relevant experience, a detail-oriented approach, and the potential for growth into roles like Office Manager or Controller.

Benefits

401(k) with company match

Paid Time Off & Holidays

Opportunities for professional growth

Qualifications

• 1–2+ years of title work experience in RV or related industries.
• 1+ years of bookkeeping experience.
• Experience processing payroll and commissions.

Responsibilities

• Handle title processing, bookkeeping, and payroll.
• Manage employee time tracking and process payroll.
• Maintain compliance and track operational documents.

Skills

Attention to detail

Organizational skills

Tools

QuickBooks

DMS systems

Job description

At TPS Talent, we connect skilled professionals with opportunity-driven careers across Telecom, IT, Engineering, Construction, and Hospitality. Whether you're seeking a direct hire role, contract-to-hire, or project-based work, we're here to align your experience and goals with the right companies — and make the process seamless.

Founded in 2021, we're a WBENC-certified recruiting firm based in Dallas, TX, with a nationwide reach. Our team is experienced, diverse, and committed to advocating for candidates like you. We focus on real relationships, timely communication, and placements that actually stick.

With TPS Talent, you’re not just another resume — you're a person, a professional, and a priority.

TITLE: Office Administrator
DIRECT HIRE

LOCATION: West Tawakoni/Quinlan, TX

ROLE DETAILS:
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Occasional weekend availability may be required based on business needs

Expected Hours: Minimum 40 hours per week

BENEFITS:

• Competitive salary, based on previous experience
• 401(k) with company match
• Paid Time Off & Holidays
• Opportunities for professional growth and development

JOB DESCRIPTION:
The Office Administrator will play a vital role in supporting daily operations at a growing, family-owned RV dealership. This hands-on position handles title processing, bookkeeping, payroll, and dealership workflow. It is ideal for someone who is detail-oriented and experienced in dealership administration. This role has potential to grow into an Office Manager or Controller position.

KEY RESPONSIBILITIES:

Administrative Operations

• Maintain compliance by submitting business licenses, taxes, and applicable fees (e.g., propane, VIT, battery fees)
• Manage and file key operational documents (time records, vehicle deals, inventory changes)
• Finalize vehicle deals and coordinate with sales for commission payouts
• Process vehicle titles, payoffs, and registrations accurately and on time
• Submit title paperwork to state agencies and ensure completeness and accuracy
• Track and maintain logs for keys, title status, and warranty/contract submissions

Payroll & Accounting

• Manage employee time tracking, attendance, and PTO requests
• Process payroll, commissions, and chargebacks; maintain payroll and personnel records
• Code and enter vendor invoices, schedule check runs, and resolve AP issues
• Reconcile cash, credit card, and bank accounts; ensure daily deposits are accurate

Reporting & Support

• Prepare monthly reconciliations and maintain financial tracking spreadsheets
• Report on dealership performance metrics (KPIs)
• Generate ad hoc reports for ownership or management
• Provide general office support and assist with cross-functional administrative needs

JOB REQUIREMENTS:

• 1–2+ years of title work experience (RV, boat, or motorcycle industries acceptable)
• 1+ years of bookkeeping experience (QuickBooks or similar)
• Experience processing payroll and commissions
• Familiarity with DMS systems (Lightspeed DMS preferred)
• High attention to detail, strong organizational skills, and process accuracy