Office Administrator

Kenco-Group; Portage (MI); On-site; USD 36,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

HSA/HRA/FSA

401(k)

Paid Time Off

Paid holidays

Parental leave

Job summary

Kenco Logistics is seeking an Office Administrator to support site communications and financials at the distribution center in Portage, MI. The role covers invoicing, vendor management, reporting, and cross-functional support within the DC.

A strong clerical background and MS Office proficiency are essential. Responsibilities include greeting visitors, processing invoices, generating reports, coordinating events, and maintaining daily dashboards.

Qualifications

• High school diploma or GED required.
• Minimum of two years’ clerical experience.
• Strong MS Office skills; data entry proficiency.
• Excellent written and verbal communication skills.

Responsibilities

• Greet and assist site visitors, vendors and guests.
• Track and order office supplies.
• Sort mail and packages and deliver accordingly.
• Prepare outgoing mail and packages and generate customer invoices.
• Process vendor invoices and prepare for payment.
• Generate financial and production reports as needed.
• Assist with audits and site communications tasks.
• Create and update daily site reports for leadership.
• Update and track purchase orders and certificates of insurance.
• Data entry in various programs and plan employee events.
• Cross-train for back-up support and complete misc. tasks as assigned.

Skills

MS Office

Data entry

Typing

Communication

Administrative support

Education

High school diploma or GED

Tools

Excel

Word

Outlook

PowerPoint

Job description

At Kenco Logistics, you’re more than just a team member—you’re part of a company that values innovation, integrity, and a strong commitment to its people. As one of the leading 3PL providers in the U.S., Kenco offers a dynamic and supportive work environment where your ideas matter and your growth is a priority. With a focus on safety, sustainability, and continuous improvement, Kenco empowers employees to make a real impact in the supply chain industry while building rewarding careers. Join a company where your contributions help move the world forward—one shipment at a time.About the PositionThe Office Administrator position is responsible for administrative functions related to the site’s communications and financials within the distribution center. The Office Administrator shall perform other assigned administrative tasks or human resources-related tasks as needed by the DC management team.FunctionsGreet and assist site visitors, vendors, and guestsTrack and order office suppliesSort mail/packages and deliver accordinglyPrepare outgoing mail/packagesPrepare and generate customer invoicesProcess all vendor invoices and prepare for paymentGenerate financial and production reports as neededAssist, prepare and participate in overall program audits and/or site communication tasksGenerate and track purchase orders for the facility and complete reportsEnsure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are currentCreate and update daily reports for site leadershipData entry into various programs for order processingPlan employee events and coordinate meetings as requested by management.Update various metric and communication boardsCross train in other roles for back-up assistance when neededComplete misc. tasks and projects as assigned by managementQualificationsHighschool Diploma or GED requiredMinimum of two years’ clerical experienceMS Office Skills to include Word, Excel, Outlook and Powerpoint as well as data entry and typing abilityExcellent communication skills, both verbal and written; speak effectively before groups of customers or employees of the organizationAttention to detail and data accuracyAbility to read and interpret documents such as safety rules, operating, and maintenance instructions.CompetenciesAction Oriented – Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.Collaborates – Building partnerships and working collaboratively with other to meet shared objectives.Decision Quality – Making good and timely decisions that keep the organization moving forward.Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.Situational Adaptability – Adapting approach and demeanor in real time to match the shifting demands of different situations.Travel RequirementsNo travel required.DisclosuresFor California residents – please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco’s privacy policy https://www.kencogroup.com/ccpa-notice-at-collection-for-employees-and-applicants/The statements above are intended to describe the general nature and level of work being performed by employees assigned to this job. Other duties may be assigned as needed. The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Kenco is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.Per company policy, all internal job postings expire 14 days from the date they are posted.Benefits offered:Medical insurance including HSA, HRA and FSA accountsSupplemental insurance including critical illness, hospital indemnity, accidental injuryDental InsuranceVision InsuranceBasic Life and Supplemental LifeShort Term and Long Term DisabilityPaid Parental Leave401(k)Paid Time Off approximately 2 weeks (accrual begins on Day 1 of employment)Employer Paid Holidays- 10 daysKenco strives to provide a supportive, professional environment for all employees. As a part of Kenco, we expect our team to uphold our three key pillars: be honest, serve, and get better. Each should strive for operational excellence, pursue innovation, and want to grow with our company.Kenco Group is an Equal-Opportunity Employer. All employees and applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability, or any other characteristic protected by law.Please click the image to download the EEOC ‘Know Your Rights; Discrimination is Illegal’ posting.https://www.eeoc.gov/posterFor California residents please enter or copy/paste the address below into your address barEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)For California residents – please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco’s privacy policy.https://www.kencogroup.com/ccpa-notice-at-collection-for-employees-and-applicants/